# 2025-09194: Labor Relations Watchdog Rewrites Its Privacy Filing Cabinet Rules 2025-09194, Privacy Act of 1974; System of Records, is a Federal Register notice from Federal Labor Relations Authority published 2025-05-22, effective 2025-06-23; PRIA reads it as touching household money (as of 2026-10-22). - Canonical: https://policyrisk.com/federal-register/2025-09194 - As of: 2026-10-22 - Plain-text twin of the page above; the HTML and this file carry the same facts. ## Facts - Document number: 2025-09194 - Title: Privacy Act of 1974; System of Records - Type: Notice - Agencies: Federal Labor Relations Authority - Citation: 90 FR 21923 - Published: 2025-05-22 - Effective: 2025-06-23 - Comments close: not stated - Significant: no - Touches household money: yes - Regulation identifier numbers: none - Last updated: 2026-10-22 ## In one line Labor Relations Watchdog Rewrites Its Privacy Filing Cabinet Rules ## Summary The Federal Labor Relations Authority’s Office of Inspector General is updating its records system to better protect sensitive info and clarify who’s covered. They’re adding new rules about how info is used and making the system clearer and more secure. These changes kick in on June 23, 2025, unless people send in comments before then. ## Abstract In accordance with the Privacy Act of 1974, the Federal Labor Relations Authority (FLRA), Office of Inspector General (OIG) proposes to amend a current FLRA OIG system of records titled, "Office of Inspector General Investigative Files," by adding two categories of individuals covered by the system, modifying four existing routine uses, rescinding one existing routine use, adding eight new routine uses, adding clarity and specificity to descriptions of the system, and making technical changes and corrections. ## Effects PRIA read - Much broader sharing of investigative records: cost, medium. The FLRA OIG added many new and revised routine uses that let it share investigative records with a wide set of outside parties, including Federal, State, Tribal, local, foreign, or self-regulatory agencies, the U.S. Department of Justice, contractors, licensing boards, NARA, former OIG employees,… - Records can be used in computer-matching and debt collection: cost, medium. The FLRA OIG may disclose records to other agencies and public authorities for computer matching to prevent and detect fraud, support law enforcement, and to collect debts and overpayments owed to any agency. That means information in OIG files can be matched against other databases for program int… - Complaints and complainants explicitly added: cost, low. The system now explicitly includes a new category of records for complaints and adds 'complainants' as a defined category of people covered by the system. Records will be retrievable by the name of the complainant or a unique control number assigned to each complaint. - Records reclassified as Sensitive/CUI with safeguards: benefit, low. FLRA OIG changed the security classification from 'Unclassified' to 'Sensitive but Unclassified and/or Controlled Unclassified Information' and describes physical and electronic safeguards (locked cabinets, locked rooms, password-protected systems). - Limits on access and contesting of records (Privacy Act exemptions): cost, medium. The system is exempt from many Privacy Act access, notification, and contesting provisions under 5 U.S.C. 552a(j)(2) and (k)(2). The notice directs individuals to submit written inquiries under 5 CFR part 2412 for access to any non-exempt records. - Long-term retention for certain substantiated cases: cost, medium. Substantiated FLRA OIG investigation files meeting specified criteria are permanent, including cases involving senior agency personnel, extensive media coverage, Congressional investigation, substantial amounts of money (over $5,000), or cases leading to substantive policy changes. All other invest… ## Related documents - [2026-21077](https://policyrisk.com/federal-register/2026-21077): Amendment to Memorandum Describing the Authority and Assigned Responsibilities of the General Counsel of the Federal Labor Relations Author…, 2026-10-15 - [2026-20820](https://policyrisk.com/federal-register/2026-20820): Approved Initiation of a Voluntary Mediation Program, 2026-10-13 - [2026-07877](https://policyrisk.com/federal-register/2026-07877): Implementation of the Administrative False Claims Act, 2026-04-23 - [2026-05723](https://policyrisk.com/federal-register/2026-05723): Amendment to Memorandum Describing the Authority and Assigned Responsibilities of the General Counsel of the Federal Labor Relations Author…, 2026-03-24 - [2026-05721](https://policyrisk.com/federal-register/2026-05721): Meaning of Terms as Used in This Subchapter; Representation Proceedings; National Consultation Rights and Consultation Rights on Government…, 2026-03-24 - [2026-04396](https://policyrisk.com/federal-register/2026-04396): Miscellaneous and General Requirements, 2026-03-05 ## Sources - [2025-09194 on federalregister.gov](https://www.federalregister.gov/documents/2025/05/22/2025-09194/privacy-act-of-1974-system-of-records) - [2025-09194 as published (PDF)](https://www.govinfo.gov/content/pkg/FR-2025-05-22/pdf/2025-09194.pdf) ## Related - [Previous: 2025-09193, VA National Academic Affiliations Council, Notice of Meeting](https://policyrisk.com/federal-register/2025-09193) - [Next: 2025-09196, Eagle Creek Reusens Hydro, LLC; Notice of Application Ready for Environmental A…](https://policyrisk.com/federal-register/2025-09196) - [All Federal Register documents](https://policyrisk.com/federal-register) Source: PRIA, https://policyrisk.com/federal-register/2025-09194 (as of 2026-10-22).