# 2025-22054: Railroad Board Updates Privacy Rules for Tracking Employee Expenses Quietly

2025-22054, Privacy Act of 1974; System of Records, is a Federal Register notice from Railroad Retirement Board published 2025-12-05, effective 2025-12-05 (as of 2026-06-08).

- Canonical: https://policyrisk.com/federal-register/2025-22054
- As of: 2026-06-08
- Plain-text twin of the page above; the HTML and this file carry the same facts.

## Facts
- Document number: 2025-22054
- Title: Privacy Act of 1974; System of Records
- Type: Notice
- Agencies: Railroad Retirement Board
- Citation: 90 FR 56197
- Published: 2025-12-05
- Effective: 2025-12-05
- Comments close: not stated
- Significant: no
- Touches household money: no
- Regulation identifier numbers: none
- Last updated: 2026-06-08

## In one line

Railroad Board Updates Privacy Rules for Tracking Employee Expenses Quietly

## Summary

The Railroad Retirement Board is updating how it handles records about non-payroll payments like travel reimbursements. This change adds new groups—like Congress and law enforcement—that can access these records for specific reasons. The update takes effect now, but some parts will start after a 30-day comment period ending January 5, 2026, with no extra costs involved.

## Abstract

RRB-18, Miscellaneous Payments paid/posted to the General Ledger by the Financial Management Integrated System (FMIS) is used to process and track non-payroll payments made by RRB--primarily travel reimbursements and employee expenses.

## Effects PRIA read

- Who Is Covered by RRB-18: mixed, low. This system of records (RRB-18) covers vendors who supply goods and services to the U.S. Railroad Retirement Board and agency employees who are reimbursed for travel and miscellaneous job-related expenses. Records include vendor invoice payments, travel vouchers, reimbursement vouchers, and email a…
- Expanded Routine Uses Allow More Disclosures: cost, low. The RRB added new routine uses that let records in RRB-18 be disclosed to congressional representatives, contractors working for the federal government, law enforcement, other federal agencies for breach response, the National Archives, and attorney representatives. The modified routine uses will b…
- Treasury Do Not Pay Sharing for Improper Payments: cost, medium. RRB may disclose identifying information to the U.S. Department of the Treasury to support review of payment and award eligibility through the Do Not Pay Working System to identify, prevent, or recoup improper payments to applicants or recipients of Federal funds. This routine use is included in th…
- Check Issuance and Forgery Investigations: benefit, low. RRB may release identifying information and check amounts to the Treasury Department to issue checks, and may release identifying information, check number, date, and amount to the U.S. Postal Service to investigate alleged forgery or theft of reimbursement checks. These disclosures apply to record…
- Attorney Access for Contesting Determinations: benefit, low. Non-medical information in RRB-18 may be disclosed to an attorney representing an individual upon receipt of a written letter or declaration of representation; medical information may be provided to an attorney when requested for the purpose of contesting a determination administratively or judicia…
- Breach-Response Sharing with Other Agencies: mixed, low. RRB added routine uses allowing disclosure to other federal agencies or entities to respond to suspected or confirmed data breaches, and to prevent or remedy harm from such breaches. These breach-related routine uses become effective after the 30-day comment period ending January 5, 2026.

## Related documents

- [2026-16251](https://policyrisk.com/federal-register/2026-16251): Jurisdiction Determinations, 2026-08-10
- [2026-16250](https://policyrisk.com/federal-register/2026-16250): Determining Disability, 2026-08-10
- [2026-14437](https://policyrisk.com/federal-register/2026-14437): Proposed Collection; Comment Request, 2026-07-17
- [2026-12805](https://policyrisk.com/federal-register/2026-12805): Civil Monetary Penalty Inflation Adjustment, 2026-06-25
- [2026-10206](https://policyrisk.com/federal-register/2026-10206): Civil Monetary Penalty Inflation Adjustment, 2026-05-21
- [2026-10078](https://policyrisk.com/federal-register/2026-10078): Annuity Beginning and Ending Dates, 2026-05-20

## Sources
- [2025-22054 on federalregister.gov](https://www.federalregister.gov/documents/2025/12/05/2025-22054/privacy-act-of-1974-system-of-records)
- [2025-22054 as published (PDF)](https://www.govinfo.gov/content/pkg/FR-2025-12-05/pdf/2025-22054.pdf)

## Related
- [Previous: 2025-22053, Privacy Act of 1974; System of Records](https://policyrisk.com/federal-register/2025-22053)
- [Next: 2025-22056, Environmental Impact Statements; Notice of Availability](https://policyrisk.com/federal-register/2025-22056)
- [All Federal Register documents](https://policyrisk.com/federal-register)

Source: PRIA, https://policyrisk.com/federal-register/2025-22054 (as of 2026-06-08).