# 2026-12514: HHS Tweaks How States Share TANF Recipient Data 2026-12514, Privacy Act of 1974; System of Records, is a Federal Register notice from Health and Human Services Department, Children and Families Administration published 2026-06-23, effective 2026-06-23; PRIA reads it as touching household money (as of 2026-06-30). - Canonical: https://policyrisk.com/federal-register/2026-12514 - As of: 2026-06-30 - Plain-text twin of the page above; the HTML and this file carry the same facts. ## Facts - Document number: 2026-12514 - Title: Privacy Act of 1974; System of Records - Type: Notice - Agencies: Health and Human Services Department; Children and Families Administration - Citation: 91 FR 37406 - Published: 2026-06-23 - Effective: 2026-06-23 - Comments close: 2026-07-23 - Significant: no - Touches household money: yes - Regulation identifier numbers: none - Last updated: 2026-06-30 ## In one line HHS Tweaks How States Share TANF Recipient Data ## Summary The Department of Health and Human Services is updating how it handles information about families getting Temporary Assistance for Needy Families (TANF) benefits. These changes affect states, territories, and Tribal groups that share data to help make sure the program runs fairly and honestly. The updates start June 23, 2026, with some new rules kicking in July 23, 2026, and the public can comment until then. ## Abstract In accordance with the requirements of the Privacy Act of 1974, as amended, the Department of Health and Human Services (HHS) is making updates to an existing system of records maintained by the Office of Family Assistance (OFA) within HHS' Administration for Children and Families (ACF), System No. 09-80-0375, Temporary Assistance for Needy Families (TANF) Data. The system of records contains data about TANF clients received from TANF grantee agencies in the states, territories, and Tribal organizations, as well as verification information obtained from those agencies, other HHS records, or other government agencies or entities engaged to assist ACF with program integrity reviews or projects. ## Effects PRIA read - New Disclosure to Verify Immigration: cost, medium. Starting July 23, 2026, HHS may share TANF records with other federal or grantee agencies or entities (for example DHS or TANF administrators) to help ACF check whether TANF agencies are following program rules, including verifying recipients' citizenship or immigration status. This new routine use… - Social Security Numbers Used for Retrieval: cost, medium. HHS will retrieve verification information using Social Security numbers (SSNs) and the system contains SSNs, dates of birth, and immigration status for adults and children in TANF cases. Records reported by TANF grantees are retrieved by SSN or case number and verification information is retrieved… - How You Can Get Your TANF Records: benefit, low. You can request access to records about you through a secure web portal (FOIA.gov) or by mail. Mail requests must include identity verification (a notarized signature or a signed certification) and email should not be used for sending sensitive information. - Long-Term Retention of TANF Data: cost, low. Some TANF data (cash assistance caseloads, work participation data, and caseload characteristics) will be cut off at fiscal year end and transferred to the National Archives and Records Administration (NARA) 20 years after cutoff for permanent retention. Other routine reports will be destroyed thre… - Security Safeguards and Cloud Storage: benefit, low. HHS stores TANF records in a restricted cloud database and on secured networks that use two-factor authentication, encryption, intrusion detection, FedRAMP-authorized cloud service providers, and NIST and OMB guidance. Records eligible for destruction follow NIST SP 800-88 secure destruction method… ## Related documents - [2026-16414](https://policyrisk.com/federal-register/2026-16414): Adoption and Foster Care Analysis and Reporting System, 2026-08-12 - [2026-16134](https://policyrisk.com/federal-register/2026-16134): Reducing Federal Burden for Head Start Programs, 2026-08-07 - [2026-11530](https://policyrisk.com/federal-register/2026-11530): Employment and Training Services for Noncustodial Parents in the Child Support Program; Rescission, 2026-06-09 - [2026-09383](https://policyrisk.com/federal-register/2026-09383): Restoring Flexibility To Support Head Start Program Access, 2026-05-12 - [2026-06632](https://policyrisk.com/federal-register/2026-06632): Work Participation Rate Calculation Changes: Recalibration of the Caseload Reduction Credit and Prohibition of Small Checks in Work Partici…, 2026-04-06 - [2026-20363](https://policyrisk.com/federal-register/2026-20363): Submission for Office of Management and Budget Review; Federal Case Registry, 2026-10-05 ## Sources - [2026-12514 on federalregister.gov](https://www.federalregister.gov/documents/2026/06/23/2026-12514/privacy-act-of-1974-system-of-records) - [2026-12514 as published (PDF)](https://www.govinfo.gov/content/pkg/FR-2026-06-23/pdf/2026-12514.pdf) ## Related - [Previous: 2026-12513, Carbazole Violet Pigment 23 From India: Preliminary Results, Intent To Rescind,…](https://policyrisk.com/federal-register/2026-12513) - [Next: 2026-12516, Marine Mammals and Endangered Species](https://policyrisk.com/federal-register/2026-12516) - [All Federal Register documents](https://policyrisk.com/federal-register) Source: PRIA, https://policyrisk.com/federal-register/2026-12514 (as of 2026-06-30).