# 2026-19612: Navy Updates Kid Care Records Amid Cyber Rules—Ho-Hum

2026-19612, Privacy Act of 1974; System of Records, is a Federal Register notice from Defense Department, Navy Department published 2026-09-25, effective 2026-09-25; PRIA reads it as touching household money (as of 2026-10-02).

- Canonical: https://policyrisk.com/federal-register/2026-19612
- As of: 2026-10-02
- Plain-text twin of the page above; the HTML and this file carry the same facts.

## Facts
- Document number: 2026-19612
- Title: Privacy Act of 1974; System of Records
- Type: Notice
- Agencies: Defense Department; Navy Department
- Citation: 91 FR 60946
- Published: 2026-09-25
- Effective: 2026-09-25
- Comments close: 2026-10-26
- Significant: no
- Touches household money: yes
- Regulation identifier numbers: none
- Last updated: 2026-10-02

## In one line

Navy Updates Kid Care Records Amid Cyber Rules—Ho-Hum

## Summary

The Department of the Navy is updating its records system for the Child and Youth Program to better protect kids' health info and keep family and staff data accurate. These changes follow new cybersecurity rules and expand how info is used, helping Navy and Marine families get the care they need. The updates take effect now, but the public can comment until October 26, 2026.

## Abstract

In accordance with the Privacy Act of 1974, the DoD is modifying and reissuing a current system of records titled, "DON Child and Youth Program," NM01754-3. This system of records was originally established to verify children's health and immunization status, determine program eligibility for children and families, and support childcare programs designed to meet their needs. This system of records notice (SORN) is being updated to align with current cybersecurity policies, guidelines, and regulations. These updates include incorporating the DoD standard routine uses (A through J) and expanding the information collection authority and purpose. These changes ensure the Navy and Marine Corps Child and Youth Program can maintain accurate family and staff records for reporting. Lastly, the DoD is also modifying additional sections to improve clarity and reflect changes.

## Effects PRIA read

- Stop using Social Security Numbers: benefit, low. The system will remove Social Security Numbers (SSNs) from records and stop using SSNs to retrieve records. Records will instead be retrieved by last name, DoD ID number, or DoD Benefits Number.
- Your income used to set childcare fees: cost, medium. The Department will collect Total Family Income (TFI) and use family information to calculate and administer Child and Youth Program fees under DoD's sliding scale fee policy. Income and family data are part of the records used to determine eligibility and fees.
- More people covered in the system: cost, low. The system expands the categories of individuals covered to include sponsors, spouses, children, emergency contacts, staff, contractors, volunteers, Family Child Care (FCC) providers, and household family members. Those listed will have personal and professional information stored in the system.
- Broader disclosure rules (routine uses A–K): cost, medium. The notice incorporates DoD standard routine uses A through J and adds others, allowing disclosures to contractors, law enforcement (Federal, State, local, tribal, foreign), the Department of Justice, courts, NARA, congressional staff, breach-response entities, audit/Inspector General partners, and…
- Records retention stays for 3 years after eligibility: cost, low. Child and Youth Program records are retained for 3 years after an individual is no longer in or eligible for the program or leaves the installation. Records are not destroyed for active patrons or providers and may be kept longer if there is an active legal investigation.
- Improved cybersecurity and access controls: benefit, low. The system is updated to align with current DoD cybersecurity policies and uses access controls such as username/password, Common Access Card/Public Key Infrastructure (CAC/PKI), encryption, and restricted physical access for terminals and facilities hosting the web-based Child Youth Management Sys…
- Privacy Act exemptions limit some access rights: cost, medium. The DoD has exempted records in this system from multiple Privacy Act provisions (including certain access, amendment, and notification sections) pursuant to 5 U.S.C. 552a(k)(2) and (j)(2), and those exemptions are detailed and published in 32 CFR part 310.

## Related documents

- [2026-19732](https://policyrisk.com/federal-register/2026-19732): Submission for OMB Review; Comment Request, 2026-09-28
- [2026-19624](https://policyrisk.com/federal-register/2026-19624): Submission for OMB Review; Comment Request, 2026-09-25
- [2026-19609](https://policyrisk.com/federal-register/2026-19609): Proposed Collection; Comment Request, 2026-09-25
- [2026-15766](https://policyrisk.com/federal-register/2026-15766): Certificate of Alternate Compliance for the Landing Craft Utility Vessel 1710 Class (LCU 1710 Through LCU 1721), 2026-08-04
- [2026-15264](https://policyrisk.com/federal-register/2026-15264): Proposed Collection; Comment Request, 2026-07-29
- [2026-15258](https://policyrisk.com/federal-register/2026-15258): Proposed Collection; Comment Request, 2026-07-29

## Sources
- [2026-19612 on federalregister.gov](https://www.federalregister.gov/documents/2026/09/25/2026-19612/privacy-act-of-1974-system-of-records)
- [2026-19612 as published (PDF)](https://www.govinfo.gov/content/pkg/FR-2026-09-25/pdf/2026-19612.pdf)

## Related
- [Previous: 2026-19611, Proposed Collection; Comment Request](https://policyrisk.com/federal-register/2026-19611)
- [Next: 2026-19613, Agency Information Collection Activities; Submission to the Office of Managemen…](https://policyrisk.com/federal-register/2026-19613)
- [All Federal Register documents](https://policyrisk.com/federal-register)

Source: PRIA, https://policyrisk.com/federal-register/2026-19612 (as of 2026-10-02).