# New York S 3460: Relates to granting employees access to personnel records

New York S 3460, Relates to granting employees access to personnel records, is a 2025-2026 Regular Session Senate bill sponsored by Andrew Gounardes (Democratic); status signed, last action 2026-09-09 (APPROVAL MEMO.3) (as of 2026-10-19).

- Canonical: https://policyrisk.com/state-bill/NY-S3460-2025
- As of: 2026-10-19
- Plain-text twin of the page above; the HTML and this file carry the same facts.

## Facts
- Bill: New York S 3460
- State: New York
- Session: 2025-2026 Regular Session
- Title: Relates to granting employees access to personnel records
- Status: signed
- Chamber: Senate
- Introduced: 2025-01-27
- Last action: 2026-09-09, APPROVAL MEMO.3
- Sponsor: Andrew Gounardes (Democratic)
- Cosponsors: 8
- Subjects: LABOR, CODES
- Touches household money: no
- Roll calls: 6 (200 yes, 98 no in all)
- Economic provisions PRIA read: 3

## Summary

No summary available.

## Bill overview: provisions PRIA read

- No retaliation and fines for violators: benefit, medium. Your employer cannot fire, threaten, punish, or discriminate against you for using your file-access rights. Retaliation includes threatening to contact immigration authorities or reporting your or your family’s status. The New York Attorney General enforces these rules. Violators can be fined $500…
- Workers get access to personnel files: mixed, medium. You can get a free copy of your personnel file within five business days after you send a written request. Your employer must tell you within ten days after adding anything that could hurt your job, pay, promotion, or lead to discipline. You may review your file on-site up to two times each year, a…
- Union contracts and workplace policy rules: mixed, low. If your union contract already gives you access to personnel files that is at least as good as this law, the contract controls. If an employer keeps a written personnel policy, the current version must be kept and updated at the office that handles personnel.

## Sponsors and cosponsors

- Sponsor: Andrew Gounardes (Democratic), Senate
- Cosponsor: Brad Hoylman-Sigal (Democratic), Senate
- Cosponsor: Gustavo Rivera (Democratic), Senate
- Cosponsor: Jessica Ramos (Democratic), Senate
- Cosponsor: Joseph P. Addabbo Jr. (Democratic), Senate
- Cosponsor: Julia Salazar (Democratic), Senate
- Cosponsor: Lea Webb (Democratic), Senate
- Cosponsor: Robert Jackson (Democratic), Senate
- Cosponsor: Zellnor Myrie (Democratic), Senate

## Roll call votes

| Date | Chamber | Motion | Result | Yes | No | Other |
| --- | --- | --- | --- | --- | --- | --- |
| 2026-05-19 | House | Assembly floor vote | pass | 92 | 49 |   |
| 2026-04-22 | Senate | FLOOR Vote | pass | 38 | 21 |   |
| 2026-03-25 | committee | Labor Committee Vote | pass | 10 | 3 |   |
| 2026-01-28 | committee | Labor Committee Vote | pass | 10 | 3 |   |
| 2025-06-11 | Senate | FLOOR Vote | pass | 38 | 21 |   |
| 2025-05-14 | committee | Labor Committee Vote | pass | 12 | 1 |   |

## Actions (23)

- 2026-09-09: APPROVAL MEMO.3 (Senate)
- 2026-09-09: SIGNED CHAP.293 (Senate)
- 2026-09-09: DELIVERED TO GOVERNOR (Senate)
- 2026-05-19: RETURNED TO SENATE (House)
- 2026-05-19: PASSED ASSEMBLY (House)
- 2026-05-11: ORDERED TO THIRD READING CAL.447 (House)
- 2026-05-11: SUBSTITUTED FOR A2107 (House)
- 2026-04-22: REFERRED TO CODES (House)
- 2026-04-22: DELIVERED TO ASSEMBLY (Senate)
- 2026-04-22: PASSED SENATE (Senate)
- 2026-03-30: ADVANCED TO THIRD READING (Senate)
- 2026-03-26: 2ND REPORT CAL. (Senate)
- 2026-03-25: 1ST REPORT CAL.656 (Senate)
- 2026-01-07: REFERRED TO LABOR (Senate)
- 2026-01-07: RETURNED TO SENATE (House)
- 2026-01-07: DIED IN ASSEMBLY (House)
- 2025-06-11: REFERRED TO LABOR (House)
- 2025-06-11: DELIVERED TO ASSEMBLY (Senate)
- 2025-06-11: PASSED SENATE (Senate)
- 2025-05-19: ADVANCED TO THIRD READING (Senate)
- 2025-05-15: 2ND REPORT CAL. (Senate)
- 2025-05-14: 1ST REPORT CAL.1113 (Senate)
- 2025-01-27: REFERRED TO LABOR (Senate)

## Bill text

- Original, 2025-01-27: [PDF](https://legislation.nysenate.gov/pdf/bills/2025/S3460)

## Related bills

- S 10643: Relates to labor peace agreements and the cannabis industry wage board; repealer (signed)
- S 9051: Prohibits artificial intelligence companions from using features which are considered unsafe for minors (signed)
- A 5175: Requires certain security features and warning labels on baby monitors (signed)
- A 11443: Relates to commercial food fish licenses (signed)
- A 10343: Relates to fees and expenses in unemployment insurance proceedings; extending effectiveness (signed)
- A 10052: Extends the effectiveness of the authority of the town of Red Hook to impose real estate transfer taxes and to deposit revenue from such taxes into a community… (signed)

## Sources
- [Original (PDF)](https://legislation.nysenate.gov/pdf/bills/2025/S3460)

## Related
- [S 10643: Relates to labor peace agreements and the cannabis industry wage board; repealer](https://policyrisk.com/state-bill/NY-S10643-2025)
- [S 9051: Prohibits artificial intelligence companions from using features which are cons…](https://policyrisk.com/state-bill/NY-S9051-2025)
- [A 5175: Requires certain security features and warning labels on baby monitors](https://policyrisk.com/state-bill/NY-A5175-2025)
- [A 11443: Relates to commercial food fish licenses](https://policyrisk.com/state-bill/NY-A11443-2025)
- [A 10343: Relates to fees and expenses in unemployment insurance proceedings; extending e…](https://policyrisk.com/state-bill/NY-A10343-2025)
- [A 10052: Extends the effectiveness of the authority of the town of Red Hook to impose re…](https://policyrisk.com/state-bill/NY-A10052-2025)
- [New York bills](https://policyrisk.com/states/new-york/bills)
- [New York state hub](https://policyrisk.com/states/new-york)
- [All state legislation](https://policyrisk.com/state-bills)

Source: PRIA, https://policyrisk.com/state-bill/NY-S3460-2025 (as of 2026-10-19).