DoD Merges Crime Files into One Big Digital Drawer
Published Date: 4/10/2026
Notice
Summary
The Department of Defense is updating how it handles records about people investigated for criminal misconduct. They’re combining two record systems into one, making it easier to share info with outside groups for better oversight and case management. These changes take effect now, but the public can comment on the new rules until May 11, 2026—no extra costs involved.
Analyzed Economic Effects
4 provisions identified: 0 benefits, 4 costs, 0 mixed.
Privacy Act Exemptions Limit Rights
DoD asserts exemptions for this system under 5 U.S.C. 552a(j)(2) and (k)(1)/(k)(2), and claims specific portions exempt from many Privacy Act provisions (including access, amendment, and certain notification provisions). Those exemptions have been promulgated and an exemption rule was published in 32 CFR part 310.
Consolidation Enables Broader Sharing
The DoD combined two investigative record systems (CIG-04 and CIG-06) into a single system called Inspector General Criminal Investigation Records (IGCIR). The updated notice adds standard DoD routine uses to allow additional information sharing outside the DoD for external oversight, case management, and required reporting.
Who Is Covered By The System
The system covers people identified as targets, subjects, informants, victims, or witnesses in DoD OIG investigations. Explicitly listed groups include DoD civilian personnel, military members (including Reserve and National Guard), DoD contract employees, people with authorized access to DoD facilities, and non-affiliated individuals whose actions affect the DoD.
Record Retention And Destruction Timelines
Investigative records may be permanent or temporary. Permanent records: retire to WNRC 3 years after case closure and transfer to the National Archives in 5-year blocks when the newest case in the block has been closed for 25 years. Temporary records: retire to WNRC 3 years after case closure and destroy 25 years after case closure.
Your PRIA Score
Personalized for You
How does this regulation affect your finances?
Sign up for a PRIA Policy Scan to see your personalized alignment score for this federal register document and every other regulation we track. We analyze your financial profile against policy provisions to show you exactly what matters to your wallet.
Key Dates
Take It Personal
Get Your Personalized Policy View
Start a Free Government Policy Watch to see how policy affects your household, then upgrade to PRIA Full Coverage for year-round monitoring.
Already have an account? Sign in