§4136 — Title 22 Foreign Relations and Intercourse | U.S. Code

Summary

The Board must make rules for how it is set up and how it runs grievance hearings. It must hold a hearing if the employee who filed the complaint asks for one when the case involves disciplinary action or retirement under sections 4007 or 4008, or when the Board thinks a hearing or oral argument will best solve the issue. The employee, their representatives, the union that represents their bargaining unit (if any), and Department representatives can attend the hearing. The Board can open the hearing to others. Witnesses testify under oath given by a Board member or someone the Board picks. Parties can question witnesses, use depositions, and send written questions unless the Board finds those questions irrelevant. An agency must provide witnesses when asked, and if the Board says a witness must attend, the Department must provide them and pay travel costs. The Board can accept oral or written evidence but must exclude irrelevant or repetitive material under section 556 of title 5. A word-for-word transcript must be made and kept with the case. If there is no hearing, each side can review and add written material before the Board decides, and the decision must be based only on the record. The Chair can use panels or single members; hearings in the continental United States must use at least three members unless the parties agree otherwise. If the Board finds the Department is moving to involuntarily separate the employee (other than for cause under section 4010(a)), discipline them, or recover alleged overpayments tied to a pending grievance, the Department must suspend that action until one year after the Board’s determination or until the Board rules, whichever comes first; the Board may extend that time for certain delays. The agency may still bar the employee from the workplace in writing if needed for the post to function. The Board can reopen a decision if new or previously unavailable important evidence appears.

Title 22, §4136

Foreign Relations and Intercourse — Source: USLM XML via OLRC

The Board may adopt regulations concerning its organization and procedures. Such regulations shall include provision for the following:

(1)The Board shall conduct a hearing at the request of a grievant in any case which involves—

(A)disciplinary action or the retirement of a grievant from the Service under section 4007 or 4008 of this title, or

(B)issues which, in the judgment of the Board, can best be resolved by a hearing or presentation of oral argument.

(2)The grievant, the representatives of the grievant, the exclusive representative (if the grievant is a member of the bargaining unit represented by the exclusive representative), and the representatives of the Department are entitled to be present at the hearing. The Board may, after considering the views of the parties and any other individuals connected with the grievance, decide that a hearing should be open to others. Testimony at a hearing shall be given under oath, which any Board member or individual designated by the Board shall have authority to administer.

(3)Each party (including an exclusive representative appearing in the proceedings) shall be entitled to examine and cross-examine witnesses at the hearing or by deposition and to serve interrogatories upon another party and have such interrogatories answered by the other party unless the Board finds such interrogatory irrelevant, immaterial, or unduly repetitive. Upon request of the Board, or upon a request of the grievant deemed relevant and material by the Board, an agency shall promptly make available at the hearing or by deposition any witness under its control, supervision, or responsibility, except that if the Board determines that the presence of such witness at the hearing is required for just resolution of the grievance, then the witness shall be made available at the hearing, with necessary costs and travel expenses paid by the Department.

(4)During any hearing held by the Board, any oral or documentary evidence may be received, but the Board shall exclude any irrelevant, immaterial, or unduly repetitious evidence, as determined under section 556 of title 5.

(5)A verbatim transcript shall be made of any hearing and shall be part of the record of proceedings.

(6)In those grievances in which the Board does not hold a hearing, the Board shall afford to each party the opportunity to review and to supplement, by written submissions, the record of proceedings prior to the decision by the Board. The decision of the Board shall be based exclusively on the record of proceedings.

(7)The Board may act by or through panels or individual members designated by the Chairperson, except that hearings within the continental United States shall be held by panels of at least three members unless the parties agree otherwise. References in this subchapter to the Board shall be considered to be references to a panel or member of the Board where appropriate. All members of the Board shall act as impartial individuals in considering grievances.

(8)If the Board determines that the Department is considering the involuntary separation of the grievant (other than an involuntary separation for cause under section 4010(a) of this title), disciplinary action against the grievant, or recovery from the grievant of alleged overpayment of salary, expenses, or allowances, which is related to a grievance pending before the Board and that such action should be suspended, the Department shall suspend such action until the date which is one year after such determination or until the Board has ruled upon the grievance, whichever comes first. The Board shall extend the one-year limitation under the preceding sentence and the Department shall continue to suspend such action, if the Board determines that the agency or the Board is responsible for the delay in the resolution of the grievance. The Board may also extend the 1-year limit if it determines that the delay is due to the complexity of the case, the unavailability of witnesses or to circumstances beyond the control of the agency, the Board or the grievant. Notwithstanding such suspension of action, the head of the agency concerned or a chief of mission or principal officer may exclude the grievant from official premises or from the performance of specified functions when such exclusion is determined in writing to be essential to the functioning of the post or office to which the grievant is assigned.

(9)The Board may reconsider any decision upon presentation of newly discovered or previously unavailable material evidence.

Notes & Related Subsidiaries

Editorial Notes

Amendments

2005—Par. (8). Pub. L. 109–140 inserted “the involuntary separation of the grievant (other than an involuntary separation for cause under section 4010(a) of this title),” after “considering” and substituted “the grievant, or” for “the grievant or”. 2002—Par. (8). Pub. L. 107–228, in first sentence, struck out “the involuntary separation of the grievant,” before “disciplinary action” and substituted “grievant or” for “grievant, or”, and struck out last sentence which read as follows: “Notwithstanding the first sentence of this paragraph, the Board’s authority to suspend such action shall not extend to instances where the Secretary, or his designee, has exercised his authority under subsection (a)(3) of section 4010 of this title or with respect to any action which would delay the separation of an employee pursuant to a reduction in force conducted under section 4010a of this title.” 1994—Par. (8). Pub. L. 103–236, § 181(a)(4)(B), inserted before period at end “or with respect to any action which would delay the separation of an employee pursuant to a reduction in force conducted under section 4010a of this title”. Pub. L. 103–236, § 177(a), substituted “until the date which is one year after such determination or until the Board has ruled upon the grievance, whichever comes first. The Board shall extend the one-year limitation under the preceding sentence and the Department shall continue to suspend such action, if the Board determines that the agency or the Board is responsible for the delay in the resolution of the grievance. The Board may also extend the 1-year limit if it determines that the delay is due to the complexity of the case, the unavailability of witnesses or to circumstances beyond the control of the agency, the Board or the grievant.” for “until the Board has ruled upon the grievance.” 1991—Par. (8). Pub. L. 102–138 substituted “exercised his authority under subsection (a)(3) of section 4010 of this title” for “determined that there is reasonable cause to believe that a grievant has committed a job-related crime for which a sentence of imprisonment may be imposed and has taken action to suspend the grievant without pay pending a final resolution of the underlying matter”. 1989—Par. (8). Pub. L. 101–167 inserted at end “Notwithstanding the first sentence of this paragraph, the Board’s authority to suspend such action shall not extend to instances where the Secretary, or his designee, has determined that there is reasonable cause to believe that a grievant has committed a job-related crime for which a sentence of imprisonment may be imposed and has taken action to suspend the grievant without pay pending a final resolution of the underlying matter.”

§4136 Foreign Service Grievance Board procedures

Summary

Title 22, §4136

Notes & Related Subsidiaries

Editorial Notes

Amendments

Citations & Metadata