Title 44 — Public Printing and DocumentsRelease 119-73

§2911 Disclosure requirement for official business conducted using non-official electronic messaging accounts

Title 44 › Chapter CHAPTER 29— - RECORDS MANAGEMENT BY THE ARCHIVIST OF THE UNITED STATES AND BY THE ADMINISTRATOR OF GENERAL SERVICES › § 2911

Last updated Apr 6, 2026|Official source

Summary

Officers and employees of executive agencies must not create or send work records from a non-official electronic messaging account unless they either include their official work messaging account when they first create or send the message, or they forward a complete copy to their official account within 20 days. If a supervisor finds the rule was broken on purpose, the person can be disciplined under subchapter I, II, or V of chapter 75 of title 5. Definitions: "electronic messages" means email and similar person-to-person electronic communications; "electronic messaging account" means an account that sends those messages; "executive agency" has the meaning given in section 105 of title 5.

Full Legal Text

Title 44, §2911

Public Printing and Documents — Source: USLM XML via OLRC

(a)An officer or employee of an executive agency may not create or send a record using a non-official electronic messaging account unless such officer or employee—

(1)copies an official electronic messaging account of the officer or employee in the original creation or transmission of the record; or

(2)forwards a complete copy of the record to an official electronic messaging account of the officer or employee not later than 20 days after the original creation or transmission of the record.

(b)The intentional violation of subsection (a) (including any rules, regulations, or other implementing guidelines), as determined by the appropriate supervisor, shall be a basis for disciplinary action in accordance with subchapter I, II, or V of chapter 75 of title 5, as the case may be.

(c)In this section:

(1)The term “electronic messages” means electronic mail and other electronic messaging systems that are used for purposes of communicating between individuals.

(2)The term “electronic messaging account” means any account that sends electronic messages.

(3)The term “executive agency” has the meaning given that term in section 105 of title 5.

Reference

Citations & Metadata

Citation

44 U.S.C. § 2911

Title 44 — Public Printing and Documents

Last Updated

Apr 6, 2026

Release point: 119-73