Federal Reserve Updates OIG Personnel Records Under Privacy Act
Published Date: 1/24/2025
Notice
Summary
The Federal Reserve is updating its records system for Office of Inspector General (OIG) staff to better manage hiring, promotions, and ethics questions. This change affects OIG employees and takes effect on February 24, 2025, unless public comments suggest otherwise. No new costs are expected, but everyone can share their thoughts by February 24, 2025.
Analyzed Economic Effects
4 provisions identified: 0 benefits, 4 costs, 0 mixed.
Video and Audio Added to Personnel Files
If you are an OIG employee or applicant, video and audio recordings (for example, body camera footage captured by OIG criminal investigators) may be stored in your personnel record and used for hiring, retention, promotion, performance evaluations, training, or ethics inquiries. The change was made to facilitate voluntary compliance with Executive Order 14074 (issued May 25, 2022) and may duplicate recordings from the OIG investigative system into the OIG personnel system.
OIG Personnel Data Can Be Shared With Law-Enforcement Databases
The Board can disclose OIG personnel information to federal, state, or local agencies and to government-wide databases — for example, the FBI National Use-of-Force Data Database — for purposes of data collection on OIG law enforcement activities. The routine use permits sharing of individually identifiable information when necessary for audits, reviews, or investigative data collection.
Job Applicants Covered by Personnel System
People who apply for jobs with the OIG — including prospective employees — are explicitly covered by this personnel records system, so application materials and related records may be collected, maintained, and used for hiring, retention, promotion, performance evaluations, recognition, training, and ethics inquiries. This revision becomes effective February 24, 2025, unless comments dictate otherwise.
Records Can Be Kept Up to 30 Years
OIG personnel records will be retained for periods that range from immediate destruction up to thirty years after separation or transfer. This means records about current or former OIG employees and prospective employees can persist in the system for up to 30 years.
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