Bank Tracks Staff Secrets: Privacy Act Yawns Alive
Published Date: 3/21/2025
Notice
Summary
The Export-Import Bank is launching a new system to keep track of employee security info, like background checks and clearances, starting March 21, 2025. This affects anyone working or volunteering with EXIM who needs access to sensitive info or facilities. You can comment on this new system within 30 days, but no extra costs are expected.
Analyzed Economic Effects
5 provisions identified: 2 benefits, 3 costs, 0 mixed.
New system will store lots of sensitive personal data
EXIM is launching a new personnel security records system called EXIM PERSEC IQ that will store extensive personal information about applicants and staff, including full name, Social Security number, birth date and place, employment and education history, criminal history, mental health history, drug-use history, financial information, fingerprints, and security-clearance details. The notice says this system will be used to document suitability, background investigations, clearances, and security violations.
Records can be shared broadly with other agencies and parties
EXIM's notice says records in EXIM PERSEC IQ may be disclosed under routine uses to entities such as the Department of Justice, courts and adjudicative bodies, other Federal, State, local, tribal, foreign agencies, contractors performing work for EXIM, the news media (factual information), and intelligence or law‑enforcement partners, as well as for breach response. These routine uses are described in the system notice.
Who is covered: broad set of workers and applicants
The system will cover a wide group: applicants for employment or contracts, Federal employees, temporary hires, contractors, students, interns (paid and unpaid), volunteers, affiliates, individuals performing services in EXIM facilities (e.g., building security, office cleaning, building contractors), former individuals in these positions, and people accused or found in security violations. Retrieval of records requires an individual name or Social Security number.
Security-clearance records retention limited to 5 years
The notice says records created to support favorable eligibility determinations, periodic reinvestigations, or continuous evaluation for security clearances will be destroyed 5 years after the employee or contractor relationship ends, although records may be kept longer if required for business use. Records are otherwise retained and disposed of under NARA schedules (General Records Schedule 5.6 items: 180, 181).
Records stored in FedRAMP cloud with encryption and access controls
EXIM PERSEC IQ will be hosted in a FedRAMP-authorized environment (primary: Equinix colocation in Ashburn, VA; alternate: Amazon AWS US-West-2 FedRAMP) and EXIM states PII will be encrypted at rest and in transit using AWS services (RDS, KMS, TLS/HTTPS). Access is limited by role-based accounts, Single Sign-On, and Personal Identity Verification (PIV) cards, and the system maintains audit trails.
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Key Dates
Related Federal Register Documents
2026-19014, Agency Information Collection Activities; Submission to the Office of Management and Budget for Review and Approval; Comment Request; EIB 00-02, Annual Competitiveness Report Survey of Exporters and Lenders
The Export-Import Bank (EXIM) is asking U.S. exporters and lenders to take a quick online survey about how EXIM helps them compete with foreign exporters. This survey, required by law, helps EXIM improve its services and stay competitive. Comments on this info collection are due by November 16, 2026, and there’s no cost to participate—just your honest feedback!
2026-16845, Agency Information Collection Activities; Submission to the Office of Management and Budget for Review and Approval; Comment Request; EIB 10-04, Notice of Claim and Proof of Loss, Working Capital Guarantee
The Export-Import Bank of the United States (Ex-Im Bank), as part of its continuing effort to reduce paperwork and respondent burden, invites the general public and other Federal Agencies to comment on the proposed information collection, as required by the Paperwork Reduction Act of 1995.
2026-14959, Implementation of the Administrative False Claims Act
The government is rolling out new rules to stop people from lying to get money they don’t deserve. These changes affect anyone who deals with government contracts or benefits, making it easier to catch and punish cheaters. The updates kick in soon and could save taxpayers a lot of money by keeping fraud in check.
2026-11006, Notice of Open Meeting for the 2026-2027 EXIM Advisory Committees
The Export-Import Bank is holding a virtual open meeting on June 12, 2026, to talk about new ways to help U.S. businesses get financing for their products and services. This meeting affects U.S. manufacturers and anyone interested in export finance, offering a chance to join the conversation and share ideas. No direct money changes are announced yet, but the discussions could lead to more support for American exporters soon.
2026-10817, Regulation for Federal Financial Assistance
This new rule updates how federal financial help is given and managed across many government agencies. It affects anyone who gets federal grants or aid, making the process clearer, fairer, and easier to follow. Changes kick in soon and could impact how money flows and how quickly folks get support.
2026-09814, Application for Final Commitment for a Long-Term Loan or Financial Guarantee in Excess of $100 Million: AP300067XX
The Export-Import Bank is reviewing a big loan request over $100 million to help Jeju Air buy Boeing airplanes for flights in and out of South Korea. People can share their thoughts by June 9, 2026, before the bank’s board makes a final decision. This deal supports U.S. jobs and boosts international travel connections!
Previous / Next Documents
Previous: 2025-04893, Proposed Agency Information Collection Activities; Comment Request
The Federal Railroad Administration wants your thoughts on a new info collection plan that helps them do their job better. If you’re involved with railroads or just curious, you can comment by May 20, 2025. This process aims to keep paperwork fair and clear without costing extra money or time.
Next: 2025-04895, Actions Taken at the March 13, 2025 Meeting
On March 13, 2025, the Susquehanna River Basin Commission gave the green light to several water projects, including renewing groundwater withdrawals for towns and companies, some in Environmental Justice areas. They also introduced a new permit for water diversions and postponed a cooling system update until June. These decisions affect local water use and management, ensuring safe and fair water access starting March 14, 2025.