More Forms to Watch Refugee Kids' Care Facilities
Published Date: 8/5/2026
Notice
Summary
The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is inviting public comments on the proposed revisions to an information collection. The Monitoring and Compliance for ORR Care Provider Facilities information collection consists of several forms that will allow the Monitoring and Compliance Bureau (MCB) and Unaccompanied Alien Children Bureau (UACB) to better monitor UACB- funded care provider facilities for compliance with federal and state laws and regulations, licensing and accreditation standards, ORR policies and procedures, and child welfare standards. This request includes the addition of nine new instruments, discontinuation of obsolete instruments, and revisions to remaining currently approved instruments.
Analyzed Economic Effects
8 provisions identified: 3 benefits, 4 costs, 1 mixed.
Paperwork Burden Nearly Halved
The proposed revisions are estimated to result in a 49.80 percent decrease in total annual paperwork burden compared to the currently approved collection. The estimated annual burden hours for the main respondent group are reported as 13,133.30 hours.
Licensed Facilities: Annual Site Visits
ORR will increase the frequency of comprehensive monitoring site visits for licensed care provider facilities from biennially (every two years) to annually (every year). If you run or manage a licensed ORR-funded facility, you can expect a full compliance visit once per year rather than once every two years.
Delicensed Facilities: Fewer Follow-Ups
For delicensed (unlicensed) care provider facilities, ORR will change comprehensive and follow-up site visit timing from biennial visits with quarterly follow-ups to annual comprehensive visits with a six-month follow-up. If you operate a delicensed ORR-funded facility, you will have an annual review and one six-month follow-up instead of quarterly follow-ups.
Contract-Funded Facilities: New Quarterly Visits
ORR is introducing additional quarterly site visits for care provider facilities that are funded under a contract. If your facility is funded under an ORR contract, you should expect extra quarterly monitoring in addition to other visits.
New Quarterly PSA Reporting Requirement
ORR is adding a Prevention of Sexual Abuse (PSA) Quarterly Report (Form M-18) that care providers must submit to share quarterly data on incidents and allegations of sexual abuse and sexual harassment under 45 CFR 411.102(c). If you run an ORR-funded facility, you will need to provide PSA data every quarter using Form M-18.
Site Assessment Time Cut by Four Hours
ORR estimates a 4-hour reduction in the time it takes to complete the Site Assessment (Monitoring Notes) tool. If you prepare Site Assessment materials, expect each assessment to require four fewer hours under the revised instruments.
Single Web App for All Monitoring Forms
ORR plans to move monitoring forms into one web-based Monitoring & Compliance App that will consolidate multiple Word and Excel tools into focused, web-based instruments. If you currently submit monitoring information, ORR will shift many submissions to the new web app as tools are developed.
Form Change: Sex Field Limited to Two Options
The forms will change the field label from "Gender" to "Sex" and limit answer options to only "Male" or "Female." This applies to monitoring instruments used with unaccompanied alien children and other respondents.
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Key Dates
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