VA Updates Injury Database Privacy Notice
Published Date: 9/15/2026
Notice
Summary
Pursuant to the Privacy Act of 1974, notice is hereby given that the Department of Veterans Affairs (VA) is modifying the system of records titled "Automated Safety Incident Surveillance and Tracking System (ASISTS)-VA" (99VA13). This system is used to identify specific cases of work-related injuries and illnesses, track and evaluate medical care of and services provided to injured or ill workers, and determine emerging causes, clusters of incidents, and outbreaks.
Analyzed Economic Effects
5 provisions identified: 4 benefits, 1 costs, 0 mixed.
Social Security Number Removed From Records
VA removed Social Security number from the system's listed categories and from the retrieval procedures for the Performance Logic-Employee Safety Incident Investigation Platform (ESIIP) records (99VA10). This change applies to records on current and former employees, trainees, contractors, subcontractors, volunteers, and others working with or for VHA.
Records Stored in VA Azure Cloud With FedRAMP High
Records for the ESIIP system are stored on paper and electronically in the VA Azure cloud and the VA Enterprise Cloud. VA states cloud storage conforms to VA Directives 6500 and 6517 and has been authorized at the high-impact level under the Federal Risk and Authorization Management Program (FedRAMP).
Employee Data Sent to Bureau of Labor Statistics
The system will include information required for annual occupational injury and illness submissions to the Bureau of Labor Statistics, including employee name, occupation, date of birth, date of hire, sex, and incident details. These data elements are explicitly listed in the updated record categories for ESIIP (99VA10).
New Breach-Response Sharing With Other Federal Agencies
VA added a routine use allowing disclosure of ESIIP records to another Federal agency or federal entity when VA determines the information is reasonably necessary to help that agency respond to or remediate a suspected or confirmed data breach. (Routine Use #14 in the updated notice.)
Records May Be Shared with Former Employees for Litigation
VA added a routine use (Routine Use #15) permitting disclosure of system records to a former VA employee or contractor, or their authorized representative, in pending or reasonably anticipated litigation against that individual concerning health care provided during their period of employment or contract.
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Key Dates
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