Alaska Administrative Code

(a) A grantee shall have written policies on volunteer services that include(1) the philosophy, goals, and objectives of the volunteer program; (2) the responsibilities and tasks of volunteers; (3) the procedures and criteria for selecting volunteers; and (4) the accountability a…

A grantee shall develop written agreements for coordination with agencies that serve as primary referral sources, such as alcohol, mental health, other domestic violence and sexual assault programs serving the same area, as well as the Department of Corrections and the divisions …

A grantee shall have a written evaluation plan that includes (1) an assessment of the attainment of goals and objectives; (2) designation of persons responsible for conducting the evaluation, including the governing body's role; (3) description of the types of data collected; (4)…

(a) A shelter must provide each resident with access to(1) the minimum necessities, including bedding, clothing, articles for grooming and personal hygiene, and nutritional food; and (2) a telephone, in accordance with a written policy that promotes confidentiality and safety of …

Safe home programs must (1) assure that each safe home provides each resident with access to minimum necessities, including bedding, clothing, articles for grooming and personal hygiene, and nutritional food; (2) develop and disseminate to safe home operators and residents writte…

A program or component of a program whose primary focus is on providing services to perpetrators of domestic violence must (1) coordinate plans for services with other agencies serving the perpetrator's family to avoid conflict and encourage cooperation with other services provid…

The council will, in its discretion, waive compliance with a requirement in 13 AAC 90.010 - 13 AAC 90.060 upon written application, if the council determines (1) there is good cause for the request; (2) the safety of clients is assured; and (3) an acceptable alternative is provid…

Grantees shall comply with this chapter within two years after 9/22/84. Programs newly funded after 9/22/84 have two years to come into compliance with this chapter. Notes 13 AAC 90.180 Eff. 9/22/84, Register 91 Authority:AS 18.66.050

In this chapter, (1) "client" means a person who receives services from a domestic violence or sexual assault program for a problem that the person is directly experiencing; (2) "council" means the Council on Domestic Violence and Sexual Assault; (3) "crisis intervention" means c…

Notes 13 AAC 95.010 Repealed 6/25/88.

Except as provided in 13 AAC 95.025, this chapter applies to grants made by the council. Notes 13 AAC 95.015 Eff. 6/25/88, Register 106 Authority:AS 18.66.050

Notes 13 AAC 95.020 Repealed 6/25/88.

If a state or federal regulation or law addresses a particular grant program and is inconsistent with a provision of this chapter, the state or federal regulation or law applies to the particular grant program in place of the provision of this chapter. Notes 13 AAC 95.025 Eff. 6/…

Notes 13 AAC 95.030 Repealed 6/25/88.

The council will give public notice of the availability of grant application forms, and the deadlines by which an applicant must request an application and must return the grant application to be considered for a grant. Notes 13 AAC 95.040 Eff. 6/25/88, Register 106 Authority:AS …

A prospective applicant must request an application in writing by the date provided in the public notice. The council will provide application forms and instructions to each prospective applicant who requests an application in writing. Notes 13 AAC 95.050 Eff. 6/25/88, Register 1…

To be considered for a grant, an applicant must include in the grant application the information requested in the application form and must submit the grant application to the grant agency by the date provided in the public notice given under 13 AAC 95.040. Notes 13 AAC 95.060 Ef…

(a) Within 90 days after the application submission deadline, the council will review the application. The council will, in its discretion, require the applicant to provide an explanation of information submitted in the application. (b) The final decision under (d) of this sectio…

The council will use the following criteria in the review of an application: (1) the applicant's management and financial capabilities; (2) justification of the need for services, including identification of the target population and geographic area to be served; (3) the applican…

(a) After the council makes a final decision under 13 AAC 95.070(d), the council will send to the applicant within 15 days a (1) notice of disapproval if the council disapproves the applicant's application; or (2) notification of grant award to an applicant whose application is a…

(a) If, by July 1 of the state fiscal year for which a grant application is made, the governor does not sign into law the final state budget for that fiscal year, the council will seek authority to extend the existing approved grants for a period not to exceed 90 days. (b) The co…

(a) A grantee shall comply fully with AS 18.80.220. (b) A grantee shall post in conspicuous places, accessible to employees and applicants for employment, at the location of the grantee's grant project, notices setting out the equal employment provisions of AS 18.80.220. (c) A gr…

(a) A grantee shall comply fully with 42 U.S.C. 2000 d (U. S. Civil Rights Act) and 29 U.S.C. 794. (b) A grantee shall establish and operate internal information-collection systems to provide necessary racial statistics for staff, clients, beneficiaries, or participants annually.…

A grantee shall, with respect to the financial records and accounts of the grantee's grant project, use generally accepted accounting practices and maintain the financial records and accounts in a manner that permits them to be audited. Notes 13 AAC 95.130 Eff. 6/25/88, Register …

(a) A grantee may use money received from a grant to pay a cost described in 13 AAC 95.140 - 13 AAC 95.200. A grantee may make a payment only (1) in accordance with the limitations established in 13 AAC 95.140 - 13 AAC 95.200; (2) if the council determines that payment of the cos…

(a) Salaries, wages, overtime, fringe benefits, and any benefits paid to or on behalf of an employee of the grant project, including insurance premiums for employee health benefits, are allowable, subject to the following:(1) If an employee of a grantee performs duties under the …

(a) A grantee may pay for travel expenses only to the extent that the travel expenses do not exceed the greater of (1) the basic reimbursement for travel expenses and the basic per diem and meal allowances allowed under the collective bargaining agreement between the state and it…

The following costs related to physical facility operations for the grant project are allowable: (1) the cost of rental or true lease of facilities and equipment, if it does not exceed the maximum fair market value; (2) the cost of utilities not included in the space rental cost;…

(a) The following costs related to operating the grant project are allowable:(1) the cost of insurance premiums, including premiums for hazard insurance, malpractice insurance, and other liability insurance coverage for personnel, vehicles, and activities of the grant project; (2…

The following commodities costs are allowable: (1) the cost of supplies; (2) the cost of toys, games, and nursery items acquired to provide a nursery service so that parents can participate in the services of the grant project, for diagnostic or therapeutic purposes, or for other…

(a) Equipment purchase costs are allowable, subject to 13 AAC 95.310 and 13 AAC 95.320, and may include the purchase of automotive vehicles. (b) Maintenance and repair costs for equipment owned, leased, or rented by the grantee are allowable costs. Notes 13 AAC 95.190 Eff. 6/25/8…

(a) An applicant that does not have a federally approved indirect-cost rate may include administrative costs in the applicant's proposed budget as direct costs. The applicant shall document the proposed costs in the applicant's justification narrative for the proposed budget. (b)…

(a) A grantee shall have written policies relating to employee salaries and overtime, employee leave, employee relocation costs, use of consultants and consultant fees, training, and conflict of interest. The grantee shall apply these policies consistently in the administration o…

(a) A grantee may enter into a subcontract for the performance of an activity required by the grant. The grantee remains administratively and financially responsible for the activity and is responsible for the performance of the subcontractor. (b) A grantee must obtain the approv…

(a) Subject to 13 AAC 95.240, the council will make payments to a grantee under a grant by monthly or quarterly advances or reimbursements. To receive a payment under this section, the grantee must submit to the council a payment request made on a form provided by the council. (b…

A grantee shall submit to the council, on forms specified by the council, grant project performance reports and financial reports. The grantee shall submit the reports in accordance with written instructions delivered to the grantee by the council. Notes 13 AAC 95.240 Eff. 6/25/8…

(a) A grantee shall report grant income to the council on a form designated by the council. (b) Subject to (c) of this section, a grantee shall use grant income, including the grantee's share of proceeds from the sale of assets of the grant project, to further the objectives of t…

The council will review audit reports received under 2 AAC 45.010 and will, in its discretion, within 60 days after receiving the report, question a cost incurred by a grantee. If the grantee fails to respond, or if the council determines that the response does not adequately exp…

(a) A representative of the council may monitor and evaluate the performance and progress of a grant project. The grantee will have an opportunity to respond to the draft of the report before the report is made final. (b) The council will, in its discretion, enter into a contract…

A grantee shall ensure the privacy of a person receiving services from the grantee, and shall preserve the confidentiality of client records, privileged communications under AS 25.35.100 - 25.35.150, and information pertaining to a person served by the grantee unless (1) the pers…

(a) A grantee and a subcontractor of a grantee under 13 AAC 95.220 shall retain grant and subcontract records, including records of the receipt and disposition of grant income, for a period of three years, with the following qualifications: (1) the grantee or the subcontractor sh…

(a) Before changing the service plan of a grant project from the terms of the grant award, a grantee must submit the proposed changes in writing to the council for approval. The council will notify the grantee of its decision within 30 days after receipt of the proposed changes. …

A grantee shall establish uniform purchasing practices and procedures for the procurement of goods and services. The practices and procedures must be acceptable to the council. The practices and procedures must provide that (1) for purchases of non-expendable personal property, t…

(a) If a grantee acquires an interest in real property with money received from the grant, the grantee must negotiate property management terms with the council. (b) Before a grantee may use money received from a grant to purchase non-expendable personal property, the acquisition…

(a) If a grantee fails to comply with the terms of a grant or of this chapter, the council will, in its discretion, no sooner than 15 days after providing the grantee with written notice of the failure to comply, suspend the grant. A grantee may not use grant money to pay an obli…

The state, including its officers, agents, and employees, is not liable for an act of, or a failure to act by, a grantee, which results in damage or injury to the grantee, an employee of the grantee, or another person, or to property of the grantee, an employee of the grantee, or…

(a) An applicant or grantee may appeal the following decisions under this section:(1) a final decision regarding funding under 13 AAC 95.070(d); (2) a decision to withhold a payment under 13 AAC 95.230(c); (3) a decision of the council to require a refund of grant money under 13 …