Chapter 21 — Definitions

“Human relations” means the integration of manpower into an effective operational system. Effective conduct of human relations is based upon good communications, which is transmitting an idea so as to make it understood and motivating the recipient to take the right action. The w…

“Human relations training” means the development of those techniques, habits, skills, and attitudes that will enable individuals to supervise and work effectively with others. History: Rule 11-84, eff 19 Dec 84, (part).

“Incentive awards” means recognition for employees who demonstrate exceptional resourcefulness of skills or perform exceptional acts. History: Rule 11-84, eff 19 Dec 84, (part).

“Induction training” means in-service training to familiarize an employee with a new assignment, including policies, procedures and other matters affecting conditions of work and safety precautions, performance standards, and other details. History: Rule 11-84, eff 19 Dec 84, (pa…

“In-service training” means training provided by ASPA for its employees in order to increase their effectiveness in present assignments or to prepare for future assignments using the resources and facilities within the agency and/or within the jurisdiction of the territorial gove…

“Institute” is sometimes applied to full-time training programs ranging in duration from a few days to several weeks, utilizing various training methods, and dealing with a limited or specific subject. History: Rule 11-84, eff 19 Dec 84, (part).

“Internship” means a position or assignment that gives an employee planned work experience as part of a training program, which emphasizes the application of theories, principles, and techniques to operating situations. History: Rule 11-84 eff 19 Dec 84, (part).

“Intervening salary steps” means all increment steps in a salary range except the lowest and highest. History: Rule 11-84, eff 19 Dec 84, (part).

“Job analysis” means: (1) The process of breaking down a position, duty, or task into component parts including what is done, how it is done, and skills and knowledge needed. The technique is used in many phases of management, such as training, placement, classification, and work…

“Job code” means an eight-digit code designating a class in terms of its status, salary structure to which assigned, grade level, and job family. History: Rule 11-84, eff 19 Dec 84, (part).

“Job cost” means the cost arrived at by method of cost accounting which collects charges for material, labor and allocated overhead in the production of a specific order or a finished unit or units. History: Rule 11-84, eff 19 Dec 84, (part).

“Job evaluation” means a comprehensive determination of the relative worth and importance of all the jobs and positions in an establishment. A typical procedure involves the assignment of values to various job skills and characteristics, and a totaling of these values for each jo…

“Job family” means a group of related series of classes of positions such as clerical, personnel, engineering, or education, etc. History: Rule 11-84, eff 19 Dec 84, (part).

“Job rotation” means the procedure of moving workers systematically from their jobs to related jobs as a means of broadening their experience and developing versatility, sometimes called “cross-training”. History: Rule 11-84, eff 19 Dec 84, (part).

“Job standard” means the level of performance of a given job taken as a basis of comparison. History: Rule 11-84, eff 19 Dec 84, (part).

“Journeyman” means an individual who has served a formal apprenticeship or has gained substantially equivalent experience over a period of years, during which time he or she has acquired a comprehensive knowledge and high degree of skill in one or more of the recognized trades. H…

“Leave without pay” means authorized absence from duty without compensation, exclusive of suspension or absence without leave (AWOL). History: Rule 11-84, eff 19 Dec 84, (part).

“Leave with pay” means authorized absence from duty with compensation. History: Rule 11-84, eff 19 Dec 84, (part).

“Leave year” means the period beginning with the first day of the first complete pay period in any calendar year and ending with the day immediately before the first day of the first complete pay period in the following calendar year. History: Rule 11-84, eff 19 Dec 84, (part).

“Lecture” means a method of teaching in which the instructor gives an oral presentation of subject matter, with little or no participation by trainees. History: Rule 11-84, eff 19 Dec 84, (part).

“Line”, in a private or public business organization, means the chain of direct command and operational responsibility, as distinguished from “staff”. History: Rule 11-84, eff 19 Dec 84, (part).

“Line responsibility” means the ultimate responsibility for effective and efficient performance. This responsibility includes the following functions: making executive decisions: planning, supervising, and testing operations: conducting inspections: maintaining discipline and tra…

“Management” refers to the processes of planning, direction, and control. One managerial function is that of planning, of establishing group or team policies, objectives and programs for the future. A second is organizing the assignment of specialized responsibilities to various …

“Manpower” means the number of men and women available for productive employment. History: Rule 11-84, eff 19 Dec 84, (part).

“Maternity leave” means approved absence because of incapacitation related to pregnancy and confinement. It is chargeable to sick leave or any combination of sick leave, annual leave, and leave without pay, in the order given. History: Rule 11-84, eff 19 Dec 84, (part).

“Medical certificate” means a written statement, signed by a registered practicing physician or other practitioner, certifying to the incapacitation, examination, treatment, or the period of disability of an employee while he or she was undergoing professional treatment. History:…

“Minimum qualifications” means the training, experience and other qualifications established for a given class and required of an applicant for admission to the examination for that class. History: Rule 11-84, eff 19 Dec 84, (part).

“Morale” is not a single concept; rather, it is a shorthand expression covering a number of factors such as recognition, credit, security, sense of belonging, opportunity, etc., that may together produce a particular atmosphere among the employees in an organization. It is closel…

“Motion study” means the study of body motions used in performing an operation, with thought toward improving the operation by eliminating unnecessary motions and simplifying the necessary motions, so that maximum efficiency is realized. History: Rule 11-84, eff 19 Dec 84, (part)…

“Motivation” is applied to an inner urge that moves a person to action, and also to a contemplated result, the desire for which moves the person. History: Rule 11-84, eff 19 Dec 84, (part).

“Noncompetitive personnel action” means a type of personnel action which does not require a qualified employee to formally compete with others in order for the personnel action to be effected. History: Rule 11-84, eff 19 Dec 84, (part).

“Nonstandard workweek” means irregular or indeterminate hours worked by employees, the nature of whose duties commonly or frequently preclude successful job completion in standard workweeks over a prolonged period. History: Rule 11-84, eff 19 Dec 84, (part).

“Off-site training” means in-service training given to an employee outside their actual work area; for example, classroom training. History: Rule 11-84, eff 19 Dec 84, (part).

“On-the-job training” means in-service training given to an employee within the work area while doing productive work. History: Rule 11-84, eff 19 Dec 84, (part).

“Orientation training”, as part of induction, means in-service training designed to assist workers to adapt themselves as quickly as possible to their job environment, to acquire satisfactory attitudes, and to become familiar with the organization in which they work. History: Rul…

“Out-service training” means training provided by an agency for its employees in order to increase their effectiveness in their present assignments, or to prepare for future assignments, using resources and facilities outside of ASPA or the jurisdiction of the ASG. History: Rule …

“Overtime” means work performed in excess of 40 hours per week for employees with a regular workweek. History: Rule 11-84, eff 19 Dec 84, (part).

“Part-time employment” means work of regularly less than 40 hours per week. However, for certification from registers, work of less than 32 hours per week shall be considered as part-time. History: Rule 11-84, eff 19 Dec 84, (part).

“Pay adjustment” means a change in the rate of compensation due to revision of the salary schedules of ASPA or for reasons not covered elsewhere. History: Rule 11-84, eff 19 Dec 84, (part).

“Performance rating” means the formal process of evaluating some or all of the individuals who make up the work team and perform the work, in respect to the quality and quantity of the work performed by them. In some cases, it is called employee merit, service, or efficiency rati…

“Performance standard” means the measure of the performance necessary to meet the needs of the operational system. History: Rule 11-84, eff 19 Dec 84, (part).

“Periodic increment date” means the date established in accordance with the merit system rule on which an employee is entitled to the next salary step increment within his or her range as stated in the compensation plan. History: Rule 11-84, eff 19 Dec 84, (part).

“Permanent employee” means an employee appointed in a career service position who has successfully completed a probationary period. History: Rule 11-84, eff 19 Dec 84, (part).

“Personnel management” means: (A) the utilization of human resources by management for the accomplishment of the objective of the organization: (B) the branch of business management concerned with the administration and direction of all of the relations between an organization an…

“Position” means a group of duties and responsibilities. A position may be filled or vacant, full time or part time, temporary or permanent. Positions are in the career service. History: Rule 11-84, eff 19 Dec 84, (part).

“Position description” means a written description of each group of duties and responsibilities constituting a position. History: Rule 11-84, eff 19 Dec 84, (part).

“Post-training” means training given after entering a position. The training given before entering is called preemployment training. History: Rule 11-84, eff 19 Dec 84, (part).