American Samoa Administrative Code

(a) Records. (1) Basic Records. ASPA will establish necessary records for employee development and training. (2) Letters of Completion. ASPA will prepare for documentation in official personnel jackets, letters of completion for individuals completing satisfactorily any approved …

For travel or temporary official business away from a permanent duty station in the territory, ASPA’s per diem rate shall be the same as that applicable to ASG employees. History: Rule 11-84, eff 19 Dec 84, (part).

(a) Effective July 14, 1980, the per diem rate for travel on temporary official business away from a permanent duty station in the territory by an employee of ASPA between the island of Tutuila, the Manu ‘a group of islands and Swains Island is $40 per day. (b) To be entitled to …

All ASPA employees should be familiar with and observe the safety rules of ASPA as set forth in Appendix A which appears at the end of this chapter. History: Rule 11-84, eff 19 Dec 84, (part).

FOREWORD The safety rules herein set forth are designed to provide the maximum amount of protection to life and property without unduly hampering the progress of work. They are designed primarily for your protection-the protection of your life and your job. As such they deserve y…

ASPA will provide personnel action data to the Office of Manpower Resources for entry into the ASG Automated Personnel Management Information System in accordance with: (a) The Personal Procedures Manual (Automated Personnel Management Information System) prepared by the Departme…

The American Samoa Government budget cycle is as set forth in the following illustration:

Only the most frequently used terms in the American Samoa Government budgetary process are included in this section of the Manual. Their definitions are either copied verbatim or adapted from the third edition of A Glossary of Terms Used in The Federal Budget Process, March 1981,…

(1) “Activity” means a specific and distinguishable line of work performed by one or more organizational components of a governmental unit for the purpose of discharging a function or subfunction for which the governmental unit is responsible. For example, food inspection is an a…

Basically, the budget is a plan which specifies what, how, when, who and how much it take:, to achieve pre-determined objectives. Broadly speaking, however, the budget serves many other important purposes which are often functionally diffused and frequently misunderstood because …

(a) As a planning tool, the budget serves the following functions: (1) To allocate the production and delivery of goods and services between the public and the private sector; (2) To distribute the limited resources productively and equitably among competing agency and public dem…

(a) It shall be the policy of the American Samoa Government to use the “all-inclusive concept” in its budgetary process. This concept, described simply, calls for the inclusion of estimated outstanding obligations and supplies and materials inventory on hand at the end of the cur…

(a) The basic principles which guide the budget developmental process for the ASG are contained in the Executive Budget Act. Supplementing these principles are federal rules and policies which control the application, receipt, execution and evaluation of federal funds and their u…

(a) The first step in the budget development is the determination by the Governor (based on assessment of past achievements, current problems and future plans) of the territorial priorities to be addressed during the budget year, identification of the most critical issues to be r…

(a) Based on the Governor’s determination of policy direction, the OPPBD issues a call for the preparation of preliminary budgets for the planned fiscal year specifying the future policy direction, budget forms required for each departmental activity and the department, the due d…

(See Figure 1 for sample) Department Request. A summary statement stating the departmental mission, outcomes expected and total funding request. Governor’s Recommendations. (For budget use only). Functional Statement. State briefly the functional responsibilities of the departmen…

(See Figure 2 for sample format) This form contains resource requirements, budget history , funding for budget year, object class summary and staffing requests for each unit. The information to complete this form comes from Detail-l and Detail-2 forms. Detail-l provides the objec…

(See Figure 3 for sample format) Identification. Fill in department name, activity, account number, date prepared and preparer’s name who will provide testimony during the review process. Funding Source. Put an “X” in the appropriate box to identify the funding source for the act…

(See Figure 4 for sample format) This form analyzes your needs for personnel. Start your listing with contract employees and subtotal this category .Next, list your local employees and subtotal this group. The sum of the two subtotals should equal your total salaries. Explanation…

(See Figure 5 for sample format) This form details the information required to justify the request for travel expenses. Request for travel funds must be justified and each request must stand on its own merits. There is no automatic travel allowance budget, that is, if your depart…

(See Figure 6 for sample format) This form provides justification for the budget request for contractual services. Consultant. Justification for the project should include the need for the project, targets for consultation, benefits to be derived from the project and alternative …

(See Figure 7 for sample format) This form provides detail justification for the budget request for materials and supplies. In projecting your needs you should analyze actual usage and cost for this expense category in the previous fiscal year, compare it with the approved budget…

(See Figure 8 for sample format) This form provides detailed justification for the budget request for equipment. Estimates for these and other equipment should be based on current GSA prices (which may be obtained from the office of material management) plus an inflation factor o…

(See Figure 9 for sample format) This form provides detailed justification for the budget request for all other costs not specifically enumerated in other forms or categories. Most of the costs under this category should be estimated on the basis of actual usage in past fiscal ye…

(See Figure 10 for sample format) This form lists all the vehicles each agency currently owns by type, year, make, license number, year in which it was purchased, cost, mileage driven, to whom assigned and identification between those purchased by federal grants and local and Dep…

(See Figure 11 for sample format) These forms provide detail information to justify the need for a CIP request. Each CIP project will be considered separately and no request will be considered unless adequate pre planning has taken place and only funds to cover work scheduled for…

Figure 12 and Figure 13 illustrate the format for enterprise and special revenue funds fashioned after a profit and loss statement format for business type operations. The pro-forma statements are projected on the accrual basis of accounting and allows for the matching of revenue…

(a) Periodically, it becomes necessary to survey and evaluate the existing fee structure of non tax revenues accruing to the ASG’s general fund. We do not know when was the last time this was done. Nonetheless, the office of program planning and budget is conducting a study in or…

(a) Complete and attach this evaluation to the revenue estimate form. (b) A separate form must be completed for each revenue source. (c) Detailed explanation of items: (1) Item I -Services Provided. Briefly describe the kinds of services for which fees are being charged by the pr…

(a) Preliminary budget proposals for the budget year are normally due on the first week of February .During the remainder of February , the OPPBD analyzes agency budgets, directs inquiries to the agencies for more information, informs the agencies of its tentative decisions based…

(a) The federal budget review process depends on the whims of each administration. For example, some administrations prefer open communication and appeal for both departmental and OMB passback while others prefer total secrecy until ASG is told to make the necessary revisions to …

(a) At the beginning of June, the OPPBD issues a call for final budget estimates for the budget year. Essentially, the call requests the agencies to review their preliminary estimates approved earlier under the budget resolution and submit any revisions due to significant changes…

The local review procedures for the final budget estimates are the same as those used for the preliminary budget estimates. The differences are the quality of estimates and the end product. During the final budget estimating process, objectives become better refined and related c…

After its review of the preliminary budget, the Fono passes a resolution supporting the preliminary budget proposal and noting any changes desired prior to the preparation of the budget submitted in early May to DOl. The resolution does not appropriate revenues; it demonstrates t…

This bill when passed by the Fono and approved by the Governor constitutes the authority to expend funds in the amounts and for the purposes stated in the budget request. The Fono may make additions or deletions to the Governor’s budget proposal. The amount approved at department…

The continuing resolution authorizes the continuation of federally funded agencies at current service levels based on some specified percentage of the current fiscal year’s budget or the President’s request for the budget year . Because of the uncertainty in federal funds, the AS…

The director of planning and budget will prepare a notification of authorization after the Governor has signed the appropriations act. The notification will normally contain a copy of the appropriations act, a narrative summary of changes made by the Fono, amended detailed budget…

Quarterly apportionments primarily serve two purposes. First, they serve as a control mechanism for the agency manager to make sure expenditures will not exceed the approved budget at the end of the fiscal year. Secondly, they serve as an advisory to the director of administrativ…

(a) A budget transfer is defined as the transfer of a budgeted function from one agency to another for administrative purposes only which does not require a change in purpose nor the approved budget or the transfer of funds between object classes within the same numbered account.…

(a) A budget reprogramming is a transfer of funds which changes the approved character and scope of operation, subject to dollar limitations contained in the budget act, between numbered accounts or major program categories (as opposed to object classes) as displayed in the budge…

(a) Reprogramming between numbered accounts shall be made only once per quarter. (b) Reprogramming between major program categories shall be made only once a year and with the Governor’s approval. (c) Reprogramming of funds between departments or offices shall be made only once a…

(a) Grantees shall be subject to the following reprogramming procedures as set forth by the House and Senate Committees on Appropriations on 1 Aug 77: (1) Definition. “Reprogramming”, as defined in these procedures, includes the reallocation of funds from one budget activity to a…

Requests for reprogramming should be in the from of a three-page memorandum accompanied by Figures 16, 17 and 18. No more than five days will be allowed for processing the request by OPPBD. History: Rule 3-83, eff 4 Apr 83, § F.7 (part).

(a) No territorial agency may increase the salaries of its employees, employ additional employees, or expend money or incur any obligations except in accordance with law and with a properly approved operations plan. (b) New organizational plans and reorganizations affecting the s…

Each ASG agency is required by law to submit a quarterly performance report to the OPPBD on 15 Jan, 15 Apr, 15 Jul and 15 Oct of each year. The report shall consist of the following documents: (a) Annual Work Plan. See Figure 16 for sample format. This form is already in use and …

In addition to the quarterly performance reports, agencies will be reviewed by the office of the federal comptroller. Financial and operational audits will also be performed by the office of the Territorial auditor. OPPBD, from time to time, will make program analyses and perform…

As used in this chapter the term definitions in 10.0101 ASCA shall have the meanings ascribed to terms in that section and as supplemented, explained and further defined in this chapter. History: Rule 16-87, ell 12 Oct 87.