(a) The maintenance and general operation classification covers items of expense necessary for the proper and efficient operation of the state agency, authority, board, commission, department, or institution of higher education, except as otherwise classified in this subchapter.
(b) It is recognized that in those instances in which the maintenance and general operation line-item classification is not subclassified, the state agency may expend moneys for operations in compliance with the intent of this subchapter.
(c) If an appropriation for maintenance and general operation authorized for a state agency, board, department, or institution of higher education is restricted in its use by budget classification as set out in subsection (d) of this section, transfers between such classifications may be made subject to the procedures set out as follows:(1) (A) If the amount of any of the budget classifications of maintenance and general operation in an agency's appropriation act are found by the administrative head of the agency to be inadequate, then the agency head may request, upon forms provided for such a purpose by the Chief Fiscal Officer of the State, a modification of the amounts of the budget classification. In that event, the agency head shall set out on the forms the particular classifications for which he or she is requesting an increase or decrease, the amounts thereof, and his or her reasons for requesting a modification of the amounts of the budget classification.(B) The total amount of the budget shall not exceed either the amount of the appropriation or the amount of the funds available.(C) (i) Except as provided in subdivision (c)(1)(C)(ii) of this section, transfers shall not be made from the capital outlay or data processing subclassification unless specific authority for those transfers is provided by law.(ii) Transfers from capital outlay to data processing may be made when it is determined by the Office of State Technology that data processing services for a state agency can be performed on a more cost-efficient basis by the office than through the purchase of data processing equipment by that state agency;(2) (A) In considering the proposed modification as prepared and submitted by each state agency, the Chief Fiscal Officer of the State shall make such studies as he or she deems necessary.(B) If the requested transfer, when added to other transfers previously approved during the fiscal year for the same classification with the same appropriation, would result in a deviation of any kind in the affected classifications of less than five percent (5%) up to a maximum of two thousand five hundred dollars ($2,500) from the classifications established by law, the Chief Fiscal Officer of the State shall approve the requested transfer if in his or her opinion it is in the best interest of the state.(C) If the requested transfer, when added to other transfers previously approved during the fiscal year for the same classification within the same appropriation, would result in a deviation of five percent (5%) or more, or more than two thousand five hundred dollars ($2,500), the Chief Fiscal Officer of the State shall submit the request, along with his or her recommendation, to the Legislative Council for its advice before approving the request; and(3) If a state agency expends or obligates any approved budget in excess of the maximum classification, the Chief Fiscal Officer of the State shall study the reasons for the excess expenditures and shall take immediate steps to correct the excess spending that he or she deems necessary after notification of such actions has been sent to the Legislative Council.
(1) (A) If the amount of any of the budget classifications of maintenance and general operation in an agency's appropriation act are found by the administrative head of the agency to be inadequate, then the agency head may request, upon forms provided for such a purpose by the Chief Fiscal Officer of the State, a modification of the amounts of the budget classification. In that event, the agency head shall set out on the forms the particular classifications for which he or she is requesting an increase or decrease, the amounts thereof, and his or her reasons for requesting a modification of the amounts of the budget classification.(B) The total amount of the budget shall not exceed either the amount of the appropriation or the amount of the funds available.(C) (i) Except as provided in subdivision (c)(1)(C)(ii) of this section, transfers shall not be made from the capital outlay or data processing subclassification unless specific authority for those transfers is provided by law.(ii) Transfers from capital outlay to data processing may be made when it is determined by the Office of State Technology that data processing services for a state agency can be performed on a more cost-efficient basis by the office than through the purchase of data processing equipment by that state agency;
(A) If the amount of any of the budget classifications of maintenance and general operation in an agency's appropriation act are found by the administrative head of the agency to be inadequate, then the agency head may request, upon forms provided for such a purpose by the Chief Fiscal Officer of the State, a modification of the amounts of the budget classification. In that event, the agency head shall set out on the forms the particular classifications for which he or she is requesting an increase or decrease, the amounts thereof, and his or her reasons for requesting a modification of the amounts of the budget classification.
(B) The total amount of the budget shall not exceed either the amount of the appropriation or the amount of the funds available.
(C) (i) Except as provided in subdivision (c)(1)(C)(ii) of this section, transfers shall not be made from the capital outlay or data processing subclassification unless specific authority for those transfers is provided by law.(ii) Transfers from capital outlay to data processing may be made when it is determined by the Office of State Technology that data processing services for a state agency can be performed on a more cost-efficient basis by the office than through the purchase of data processing equipment by that state agency;
(i) Except as provided in subdivision (c)(1)(C)(ii) of this section, transfers shall not be made from the capital outlay or data processing subclassification unless specific authority for those transfers is provided by law.
(ii) Transfers from capital outlay to data processing may be made when it is determined by the Office of State Technology that data processing services for a state agency can be performed on a more cost-efficient basis by the office than through the purchase of data processing equipment by that state agency;
(2) (A) In considering the proposed modification as prepared and submitted by each state agency, the Chief Fiscal Officer of the State shall make such studies as he or she deems necessary.(B) If the requested transfer, when added to other transfers previously approved during the fiscal year for the same classification with the same appropriation, would result in a deviation of any kind in the affected classifications of less than five percent (5%) up to a maximum of two thousand five hundred dollars ($2,500) from the classifications established by law, the Chief Fiscal Officer of the State shall approve the requested transfer if in his or her opinion it is in the best interest of the state.(C) If the requested transfer, when added to other transfers previously approved during the fiscal year for the same classification within the same appropriation, would result in a deviation of five percent (5%) or more, or more than two thousand five hundred dollars ($2,500), the Chief Fiscal Officer of the State shall submit the request, along with his or her recommendation, to the Legislative Council for its advice before approving the request; and
(A) In considering the proposed modification as prepared and submitted by each state agency, the Chief Fiscal Officer of the State shall make such studies as he or she deems necessary.
(B) If the requested transfer, when added to other transfers previously approved during the fiscal year for the same classification with the same appropriation, would result in a deviation of any kind in the affected classifications of less than five percent (5%) up to a maximum of two thousand five hundred dollars ($2,500) from the classifications established by law, the Chief Fiscal Officer of the State shall approve the requested transfer if in his or her opinion it is in the best interest of the state.
(C) If the requested transfer, when added to other transfers previously approved during the fiscal year for the same classification within the same appropriation, would result in a deviation of five percent (5%) or more, or more than two thousand five hundred dollars ($2,500), the Chief Fiscal Officer of the State shall submit the request, along with his or her recommendation, to the Legislative Council for its advice before approving the request; and
(3) If a state agency expends or obligates any approved budget in excess of the maximum classification, the Chief Fiscal Officer of the State shall study the reasons for the excess expenditures and shall take immediate steps to correct the excess spending that he or she deems necessary after notification of such actions has been sent to the Legislative Council.
(d) Maintenance and general operation may be further categorized into the following subclassifications and the expenses of each subclassification shall be used according to the subclassification:(1) Operating Expenses. This subclassification includes without limitation expenses associated with the following:(A) Postage, telephone, and telegraph;(B) Transportation of commodities or objects;(C) Printing;(D) State-owned motor vehicles;(E) Advertising;(F) Minor and major repairs;(G) Maintenance contracts;(H) Utilities and fuel;(I) Insurance premiums, surety and performance bonds, and association dues and memberships;(J) Contractual services not otherwise classified;(K) Consumable supplies, materials, and commodities;(L) Books, publications, and newspapers;(M) Court costs;(N) Equipment not capitalized;(O) Applicable petty cash reimbursements, laundry, and taxes;(P) Travel, subsistence, meals, lodging, transportation of state employees or officials, and nonstate employees traveling on official business;(Q) (i) Uniforms the agency requires its employees to wear as part of the job.(ii) Clothing items purchased for its employees and not required to be worn during working hours, or which are purchased for the promotion of the agency, shall not be subclassified as an operating expense;(R) Other items of operating expense that are provided by the appropriation act or under reasonable rules and procedures issued by the Chief Fiscal Officer of the State; and(S) Debt service on equipment or measures required by a guaranteed energy cost savings contract executed under the Guaranteed Energy Cost Savings Act, § 19-68-101 et seq., or an energy efficiency project financed under the State Entity Energy Efficiency Project Bond Act, § 15-5-1801 et seq.;(2) Conference and Travel Expenses. This subclassification includes:(A) The costs of a state employee attending a conference, seminar, or training program; and(B) The costs of a state agency-sponsored or hosted conference, seminar, or training program when the expenses are not otherwise classified according to this section;(3) Professional Fees. This subclassification includes the expenses for contractual agreements entered into by the state agency with an individual, partnership, corporation, or anyone other than a state employee to provide a particular document, report, speech, study, or commodity other than those contractual agreements that by their nature would be classified elsewhere in this subchapter;(4) Capital Outlay. This subclassification includes without limitation the following expenses:(A) Purchase of land, buildings, equipment, furniture, and fixtures; and(B) Contractual agreements, all of which are to be capitalized from the maintenance and general operation classification of appropriation; and(5) Data Processing. This subclassification includes purchase of data processing services from the office, or others, and other expenses that are not necessarily classified elsewhere in this section by virtue of the appropriation based upon budgets presented for consideration.
(1) Operating Expenses. This subclassification includes without limitation expenses associated with the following:(A) Postage, telephone, and telegraph;(B) Transportation of commodities or objects;(C) Printing;(D) State-owned motor vehicles;(E) Advertising;(F) Minor and major repairs;(G) Maintenance contracts;(H) Utilities and fuel;(I) Insurance premiums, surety and performance bonds, and association dues and memberships;(J) Contractual services not otherwise classified;(K) Consumable supplies, materials, and commodities;(L) Books, publications, and newspapers;(M) Court costs;(N) Equipment not capitalized;(O) Applicable petty cash reimbursements, laundry, and taxes;(P) Travel, subsistence, meals, lodging, transportation of state employees or officials, and nonstate employees traveling on official business;(Q) (i) Uniforms the agency requires its employees to wear as part of the job.(ii) Clothing items purchased for its employees and not required to be worn during working hours, or which are purchased for the promotion of the agency, shall not be subclassified as an operating expense;(R) Other items of operating expense that are provided by the appropriation act or under reasonable rules and procedures issued by the Chief Fiscal Officer of the State; and(S) Debt service on equipment or measures required by a guaranteed energy cost savings contract executed under the Guaranteed Energy Cost Savings Act, § 19-68-101 et seq., or an energy efficiency project financed under the State Entity Energy Efficiency Project Bond Act, § 15-5-1801 et seq.;
(A) Postage, telephone, and telegraph;
(B) Transportation of commodities or objects;
(C) Printing;
(D) State-owned motor vehicles;
(E) Advertising;
(F) Minor and major repairs;
(G) Maintenance contracts;
(H) Utilities and fuel;
(I) Insurance premiums, surety and performance bonds, and association dues and memberships;
(J) Contractual services not otherwise classified;
(K) Consumable supplies, materials, and commodities;
(L) Books, publications, and newspapers;
(M) Court costs;
(N) Equipment not capitalized;
(O) Applicable petty cash reimbursements, laundry, and taxes;
(P) Travel, subsistence, meals, lodging, transportation of state employees or officials, and nonstate employees traveling on official business;
(Q) (i) Uniforms the agency requires its employees to wear as part of the job.(ii) Clothing items purchased for its employees and not required to be worn during working hours, or which are purchased for the promotion of the agency, shall not be subclassified as an operating expense;
(i) Uniforms the agency requires its employees to wear as part of the job.
(ii) Clothing items purchased for its employees and not required to be worn during working hours, or which are purchased for the promotion of the agency, shall not be subclassified as an operating expense;
(R) Other items of operating expense that are provided by the appropriation act or under reasonable rules and procedures issued by the Chief Fiscal Officer of the State; and
(S) Debt service on equipment or measures required by a guaranteed energy cost savings contract executed under the Guaranteed Energy Cost Savings Act, § 19-68-101 et seq., or an energy efficiency project financed under the State Entity Energy Efficiency Project Bond Act, § 15-5-1801 et seq.;
(2) Conference and Travel Expenses. This subclassification includes:(A) The costs of a state employee attending a conference, seminar, or training program; and(B) The costs of a state agency-sponsored or hosted conference, seminar, or training program when the expenses are not otherwise classified according to this section;
(A) The costs of a state employee attending a conference, seminar, or training program; and
(B) The costs of a state agency-sponsored or hosted conference, seminar, or training program when the expenses are not otherwise classified according to this section;
(3) Professional Fees. This subclassification includes the expenses for contractual agreements entered into by the state agency with an individual, partnership, corporation, or anyone other than a state employee to provide a particular document, report, speech, study, or commodity other than those contractual agreements that by their nature would be classified elsewhere in this subchapter;
(4) Capital Outlay. This subclassification includes without limitation the following expenses:(A) Purchase of land, buildings, equipment, furniture, and fixtures; and(B) Contractual agreements, all of which are to be capitalized from the maintenance and general operation classification of appropriation; and
(A) Purchase of land, buildings, equipment, furniture, and fixtures; and
(B) Contractual agreements, all of which are to be capitalized from the maintenance and general operation classification of appropriation; and
(5) Data Processing. This subclassification includes purchase of data processing services from the office, or others, and other expenses that are not necessarily classified elsewhere in this section by virtue of the appropriation based upon budgets presented for consideration.
(e) Notwithstanding this section or any other law to the contrary, state-supported colleges and universities may utilize maintenance and operation appropriations for the payment of moving expenses of employees, including new hires.