(a) (1) All water and sewer departments shall reconcile on a monthly basis their cash receipts and disbursements journals to the amount on deposit in banks.(2) This reconciliation shall be approved by an official or employee, other than the person preparing the reconciliation, as designated by the governing body of the department.(3) The reconciliations should take the following form: “Water and Sewer Department of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . Amount Per Bank Statement Dated . . . . . . . . . . . . . . | $ | .00 Add: | Deposits in transit (Receipts recorded in Cash Receipts Journal not shown on this bank statement). DATE | RECEIPTS NO. | AMOUNT $ | .00 .00 .00 | .00 Deduct: | Outstanding Checks (Checks issued and dated prior to date of bank statement per Cash Disbursements Journal not having yet cleared the bank). CHECK NO. | PAYEE | AMOUNT $ | .00 .00 .00 | .00 RECONCILED BALANCE | $ | .00”
(1) All water and sewer departments shall reconcile on a monthly basis their cash receipts and disbursements journals to the amount on deposit in banks.
(2) This reconciliation shall be approved by an official or employee, other than the person preparing the reconciliation, as designated by the governing body of the department.
(3) The reconciliations should take the following form:
“Water and Sewer Department of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . Amount Per Bank Statement Dated . . . . . . . . . . . . . . | $ | .00 Add: | Deposits in transit (Receipts recorded in Cash Receipts Journal not shown on this bank statement). DATE | RECEIPTS NO. | AMOUNT $ | .00 .00 .00 | .00 Deduct: | Outstanding Checks (Checks issued and dated prior to date of bank statement per Cash Disbursements Journal not having yet cleared the bank). CHECK NO. | PAYEE | AMOUNT $ | .00 .00 .00 | .00 RECONCILED BALANCE | $ | .00”
(b) This reconciled balance shall agree with either the cash balance as shown on the department's check stubs running bank balance or the department's general ledger cash balance, whichever system the department employs.