Title 19 — Public Finance

As used in this subchapter, the term “credit cards” means only those credit cards issued to state agencies, boards, or commissions for which the state agencies, boards, or commissions assume responsibility for payment.

(1) This subchapter does not change:(1) The maximum daily allowance for meals and lodging authorized in this chapter for an individual traveling on official state business within or beyond the borders of this state; or(2) Any special authorizations, exemptions, or limitations set…

(a) The board, commission, or administrative head in charge of an agency is responsible for:(1) Ensuring that only authorized expenditures are paid for by use of state credit cards for which the state agency assumes responsibility for payment; and(2) The collection of any unautho…

(1) The Chief Fiscal Officer of the State shall:(1) Promulgate rules with respect to obtaining and utilizing credit cards in payment of products and services;(2) Prescribe the procedures for reporting, approving, and paying for products and services purchased with credit cards; a…

(a) If the Chief Fiscal Officer of the State determines it to be essential to enable an agency, board, or commission to effectively carry out its responsibilities, the Chief Fiscal Officer of the State may authorize an agency, board, or commission, or certain employees of the age…

(a) The Chief Fiscal Officer of the State may promulgate appropriate rules authorizing state agencies, boards, commissions, and institutions of higher education to establish revolving funds that shall be within such limitations as the Chief Fiscal Officer of the State may prescri…

This chapter shall be known and may be cited as the “General Accounting and Budgetary Procedures Law”.

(a) (1) It is the policy of the State of Arkansas to:(A) Maintain on a sound financial basis the state and all of its agencies, boards, commissions, departments, and institutions, all referred to in this chapter as “agencies” unless otherwise necessary;(B) Provide adequate accoun…

With respect to all matters for which penalties have not otherwise been provided in Acts 1973, No. 876, a person who knowingly violates any of the provisions of Acts 1973, No. 876, is guilty of a violation and upon conviction shall be fined in any amount not to exceed one thousan…

(a) The Chief Fiscal Officer of the State may make, amend, and enforce reasonable rules not inconsistent with law that he or she deems necessary and proper to effectively carry out this chapter and the public policy as set forth in § 19-4-102. (b) Rules promulgated by the Chief F…

(a) The Department of Finance and Administration shall consult with the Legislative Auditor and the Deputy Director for Fiscal Services of the Bureau of Legislative Research throughout each stage of planning and implementation for any new statewide accounting system. (b) The cons…

(a) The expenditure of all funds deposited into the State Treasury is subject to examination and approval in the manner provided by this subchapter before the proposed expenditure is approved for payment from the funds. (b) State agency funds that are not required by law to be de…

(1) The executive head of a state agency shall establish:(1) Adequate internal administrative procedures and controls to ensure:(A) Prompt and accurate payment of obligations in order to promote good public relations and to take advantage of all available discounts; and(B) That a…

(a) The Chief Fiscal Officer of the State shall design the state's financial management system to provide reasonable assurances that financial transactions conform to the provisions of law and rules. (b) (1) The Chief Fiscal Officer of the State is not required to pass upon the p…

(a) Before a voucher for the disbursement of funds in the State Treasury is presented to the Auditor of State for the issuance of his or her warrant in the payment of the voucher, the voucher shall be recorded in the state's financial management system in accordance with procedur…

(a) The state agency executive head or the bonded disbursing officer, or his or her designated bonded assistant is responsible for recovery of erroneous or improper payments. (b) The Chief Fiscal Officer of the State, the Auditor of State, or the Treasurer of State is not liable …

(1) Supporting documents for the disbursement of state funds shall include the following:(1) In connection with purchasing procedure, the Chief Fiscal Officer of the State shall prescribe and define the necessary documents and other evidence that shall be for the purpose of deter…

(a) The original evidences of indebtedness, including documents prepared in connection with purchasing procedure, and all original contracts, invoices, statements, receipts, petty cash tickets, bank statements, cancelled checks drawn upon bank accounts, and other original support…

Each state agency that is authorized by law or under the purchasing procedures of this state to enter into contracts for the procurement of property, commodities, or services shall keep on file in their respective places of business copies of these contracts for public inspection…

(a) For the purpose of compliance with this subchapter, the following are designated as disbursing officers:(1) The executive head of each state department;(2) The executive head, or superintendent, of each state institution; and(3) The executive secretary of each board or commis…

(a) If appropriations are made available to a state agency or to a nongovernmental agency or activity and no disbursing officer is provided for by law, the Chief Fiscal Officer of the State and the Auditor of State shall designate a person to act as disbursing officer and fix the…

If the executive head of a state agency designates a full-time employee to act as his or her agent in the disbursement of funds under his or her control, then that agent may act without furnishing additional bond if the executive head of the agency notifies the Chief Fiscal Offic…

(a) The disbursement of funds in the State Treasury, of federal funds granted to the state or to a state agency, of bank funds of a state agency, of trust funds of a state agency, or of any other special funds belonging to a state agency shall be done only by a bonded official or…

(a) The original copy of all checks drawn in connection with the disbursement of public funds for which the disbursing officer is responsible shall bear the manual signature of the disbursing officer or his or her authorized agent, or may contain or bear a mechanically produced f…

(a) The bonded disbursing officer for each state agency or the bonded disbursing officer for a regular or special fund provided for by the General Assembly is responsible and held accountable for the proper expenditure of the funds under his or her control. (b) Each disbursing of…

(1) The executive head of the agency for which appropriations are authorized and the agency's disbursing officer shall:(1) Be cognizant at all times of the resources available, including applicable fund balances, revenues, and other income, for financing the appropriations author…

The disbursement of funds authorized by the General Assembly are limited to the appropriations and the funds made available for the support of the appropriations. The restrictions of the Arkansas Procurement Law, § 19-61-101 et seq., the Uniform Classification and Compensation Ac…

(a) The disbursements of funds are subject to the controls of the procedures authorized by this subchapter, other acts of the General Assembly, and rules established by the Department of Finance and Administration. (b) If during any fiscal year the governmental revenues available…

(a) This subchapter is an addition to the General Accounting and Budgetary Procedures Law, § 19-4-101 et seq., and other fiscal laws of this state. This subchapter is enacted for the purpose of imposing additional duties and responsibilities upon the Chief Fiscal Officer of the S…

This subchapter is supplemental and in addition to the fiscal laws of this state and repeals only those laws and parts of laws that are specifically in conflict with this subchapter.

Funds disbursed by the Arkansas Department of Transportation, the Arkansas State Game and Fish Commission, and the Office of the Arkansas Lottery and the funds appropriated in the general appropriation bill provided for in Arkansas Constitution, Article 5, § 30, are exempt from t…

(a) If a state agency fails or refuses to conform to the directives and mandates of the Chief Fiscal Officer of the State to restrict or curtail its financial obligations or program commitments as intended by this subchapter, the executive head of the agency or members of the boa…

If the Chief Fiscal Officer of the State fails to perform his or her duties as mandated under this subchapter and within the time limitations set forth in this subchapter, he or she is guilty of misfeasance of his or her office and may be removed from office in the manner provide…

(a) In addition to the powers and duties provided under this chapter and other fiscal laws of the state, the Chief Fiscal Officer of the State shall invoke additional procedures to assure that all state agencies are operated on a planned and orderly basis of essential services wi…

(a) In all instances in which the state has an interest in construction work requiring bids, the notice provisions of §§ 22-9-201 — 22-9-204 shall be complied with and observed. (b) This subchapter does not amend or repeal §§ 22-9-201 — 22-9-204, except those emergency procedures…

(a) Executed counterparts of all contracts entered into by a state agency with respect to proposed projects for new improvements or major repairs or additions to existing buildings and facilities shall be approved by and filed with the Building Authority Division before the issua…

This subchapter does not apply to the State Highway Commission and the Arkansas Department of Transportation.

(a) (1) If an agency of the state determines to construct buildings and facilities or to make repairs or additions to existing buildings and facilities and there are funds available for these purposes, then the agency may undertake the project by the employment and use of its own…

(a) (1) Except as provided in subsection (g) of this section, after a state agency has caused the preparation and has approved plans and specifications, the state agency shall then proceed to advertise for bids for the contemplated work by the publication of notice one (1) time e…

(a) Before a state agency enters into a contract of employment with an architect or takes any other affirmative action toward the construction or financing of a project as provided in this subchapter, it shall submit to the Chief Fiscal Officer of the State, in writing, a summary…

(a) If funds provided by the state for projects regulated in this subchapter are subject to matching provisions, the Chief Fiscal Officer of the State shall require in the proposed method of financing that all of the funds or approved grants available for the proposed project, in…

(a) (1) A state agency for which appropriations have been made by the General Assembly for construction and improvements shall not make any contract or incur any indebtedness payable from those appropriations until there are sufficient funds on hand or, in the case of federal gra…

(1) Upon completion of each contract awarded for the fulfillment of a project authorized by the General Assembly:(1) The affected state agency shall notify the Department of Finance and Administration of the culmination of the contract;(2) No further expenditures or obligations s…

(a) (1) When a contractor submits a properly prepared request for payment of work completed on state construction projects and the request for payment conforms with the provisions of the contract award and laws of the State of Arkansas, the following maximum time is allowed for t…

(a) If, after the expiration date of the second biennial period for which funds have been appropriated for the benefit of any specific capital improvement project, there remains a balance of funds or appropriations, then such fund balances as may remain in the Development and Enh…

(a) If funds from private sources are provided to a public institution of higher education for projects that exceed five million dollars ($5,000,000) regulated in this subchapter sufficient to finance at least eighty percent (80%) of the estimated cost of the proposed project, ex…

(a) If funds from any sources are provided to state agencies for projects that exceed five million dollars ($5,000,000), excluding the cost of land, this subchapter and all other provisions of the Arkansas Code governing construction of public facilities, including without limita…

(a) As used in this section, “job order contracting” means the acquisition of contracting services using a selection method that requires contractors to submit qualifications and prices based on wage rates inclusive of fringes and burden, plus a pricing matrix for markups on mate…

(1) The Chief Fiscal Officer of the State shall prescribe and establish a uniform system of perpetual inventory for property and equipment with a central control being established and maintained in the Department of Finance and Administration. In connection with the uniform syste…

(a) The executive head of each state agency shall keep and maintain a record of all property of the agency, belonging to the State of Arkansas. (b) The executive head of each agency shall be held accountable for all state property under his or her control and shall keep and maint…