California Administrative Code

The governing body of the public agency shall adopt and file with the board a resolution requesting the Board of Administration to execute a modification to the federal-state agreement to accomplish such transfer. The resolution shall specify a date before which members desiring …

In complying with the requirements of Section 7513 of the Government Code and Section 401(a)(31)(B) of the Internal Revenue Code (and subject to Section 75613 of the Government Code), in the event of a mandatory distribution greater than $1,000 where the member does not elect to …

For purposes of the regulations contained in this subchapter, the term “the plan” or “system” means the Legislators' Retirement System.

The Legislators' Retirement System is intended to constitute a governmental plan within the meaning of Section 414(d) of the Internal Revenue Code, and as such, the system and all benefits payable thereunder are intended to satisfy all requirements of Section 401(a) of the Intern…

For purposes of this article: (a) “Health care coverage for annuitants” means post-employment healthcare benefits and other postemployment benefits provided to terminated or retired employees and their dependents and beneficiaries. For purposes of this definition, “postemployment…

(a) The terms and conditions of the contract or resolution for participation in the prefunding plan shall include, but not be limited to, the following: (1) Disbursements from the prefunding plan; (2) The methodology and assumptions used to calculate the actuarial accrued liabili…

The board shall determine the amount of administrative costs and expenses of the prefunding plan to be paid to the board by each participating employer in accordance with the terms of the contract or resolution.

A represented employee is defined in section 599.621 of these regulations. (a) Overtime Meals. When a represented employee is required to work overtime, he/she may receive an overtime meal allowance for actual expenses, supported by a voucher, (unless superseded by a Memorandum o…

Agreements may be entered into with restaurants, hotels, and lodging houses for the furnishing of subsistence to groups of state employees when such method of handling is advantageous to the state. When such agreements are entered into, the vendor may receive payment either from …

The following language is effective October 1, 2024: (a) Where the employee is authorized to use a privately owned automobile on official state business the reimbursement rate shall be at the current Federal Standard Mileage Rate. Claims for reimbursement for private vehicle expe…

The following language is effective October 1, 2024: (a) When a state officer or employee is granted sick leave while away from their headquarters for purposes of state business, the appointing authority may approve such officer or employee to claim reimbursement for actual trave…

Reimbursement may be allowed for expenses of professional and technically trained applicants for state employment who are called for employment interviews. (a) Written approval of the Department must be obtained before the applicant is called for the interview. (b) The applicant …

(a) All regulations governing short-term travel and subsistence allowances will apply except employees may be reimbursed for actual subsistence expenses, supported by voucher, when the convention or conference is planned and arranged by a non-state agency if such expenses are bey…

(a) Each state agency that provides housing accommodations for employees is delegated the authority and responsibility to: (1) apply rental rates in accordance with these regulations and to adjust rates as required by changes in age and other factors; (2) economically maintain ho…

Certain state institutions operate laundries. Services of these facilities may be furnished to state employees in accordance with the conditions and restrictions prescribed herein. (a) An agency operating state institutions may authorize any of its institutions to furnish “duty” …

(a) Some state agencies operate kitchens and eating facilities, generally to provide meals for prisoners, wards, students, or inmates at institutions or for personnel working at isolated sites. State employees, their dependents, and official visitors may utilize the services of t…

(a) Employee Suggestion. A proposal by one or more employees, which will reduce or eliminate state expenditures, or improve operations, procedures, or safety. (b) Special Act. An extraordinary act of heroism by a state employee extending far above and beyond the normal call of du…

(a) The State Merit Award Board, referred to as the Board in this article 4 of these regulations, will consist of five members. (b) Membership. A representative of the Department, to be designated by the Director, shall be ex officio a voting member of the Board and shall serve a…

For the purposes of this section an excluded employee is defined in Government Code section 3527(b). (a) In addition to section 599.672 of these regulations, when night jury service is required of an excluded employee, the excluded employee shall be allowed time off without loss …

Such movement may be in the same or to another agency and by transfer, appointment from an employment list, temporary appointment, or reinstatement other than mandatory and, in addition, under subsection (c), by either voluntary or disciplinary demotion. The provisions of this se…

Except as provided in section 599.690 of these regulations for trade rate classes, a permanent or probationary employee who without a break in service moves to a class with a lower salary range may receive, if recommended by the appointing power, and approved by the Department, a…

Re-entry into state service may be in the same or to another agency and by appointment from an employment list, by temporary appointment, or reinstatement. Upon the determination of the appointing power that it is in the best interest of the state, a former employee who re-enters…

(a) For each class for which the salary range is designated by the Department as trade rate, the Department shall determine and promulgate, as often as conditions require, a trade rate range that meets the conditions below. (1) The minimum salary limit shall be the prevailing rat…

(a) For each class compensated in accordance with the provisions of Government Code section 19830 and for which the salary range is designated by the Department as trade rate, the appointing power shall ascertain and report to the Department the prevailing practice in comparable …

(a) Whenever a state officer or employee is required by any appointing power because of a change in assignment, promotion or other reason related to his/her duties, to change his/her place of residence, such officer, agent or employee shall receive his/her actual and necessary mo…

(a) Whenever a permanent state officer or employee is required by any appointing power because of a change in assignment, promotion or other reason related to his/her duties, to change his/her place of residence, such officer, agent or employee shall receive reimbursement of his/…

(a) Whenever a state officer or employee is required, as defined in section 599.714 of these regulations to change his/her officially designated headquarters which requires the sale of his/her residence the officer or employee shall be reimbursed only for actual and necessary sel…

For the purposes of this article, the following definitions will apply. (a) “Uniform” means outer garments, excluding shoes, which are required to be worn exclusively while carrying out the duties and responsibilities of the position and which are different from the design or fas…

The following requirements must be met in order for an employee to qualify to receive the uniform allowance: (a) The uniform is clearly necessary for ready visual identification by the public for law enforcement, public safety, or other closely related purposes; and (b) The emplo…

On an annual basis, all concerned agencies will review uniform requirements using Government Code sections 19850 and 19850.2 as guidelines. The review will cover, but not necessarily be limited to, justification, need, new fabrics, new designs, outdated requirements, new requirem…

Payment of uniform replacement allowances will be effective on the uniform allowance anniversary date for those eligible employees who have such date already established. For all other eligible employees, the payment will be effective on the date they complete the equivalent of o…

The appointing power shall keep proper records and schedules of vacations accumulated and granted and shall make such reports thereof to the Department as may from time to time be required.

(a) This subsection shall apply to employees paid pursuant to section 599.612(a). (1) If an employee is not permitted to take all of the vacation to which he or she is entitled in a calendar year, the employee may accumulate the unused portion up to the prescribed maximum as prov…

It is the intent of the state to allow employees to utilize credited vacation or annual leave each year for relaxation and recreation. It is the employee's responsibility to plan vacations well in advance to minimize conflicts with the operational needs of the agency. It is the a…

(a) Upon determination by the Department whether or not a buy-back will be offered, an employee designated managerial by the Department in accordance with the provisions of Government Code sections 3513 (e) and 18801.1; or a nonelected officer of the executive branch of governmen…

(a) Employees may choose to supplement their Industrial Disability Leave (IDL) benefits beginning with the 23d working day of disability should their disability last that long. (b) Within 15 days of notification that an injury or illness has been determined to be work related and…

In accordance with Government Code Section 19871, Industrial Disability Leave benefit payments shall be adjusted to offset disability benefits, excluding those disability benefits payable from the State Teachers' Retirement System, the employee may receive from other employer sub…

A report of the probationer's performance shall be made to the employee at sufficiently frequent intervals to keep the employee adequately informed of progress on the job. A written appraisal of performance shall be made to the Department within 10 days after the end of each one-…

Performance appraisal shall be governed by the following: (a) The appraisal of work performance provides recognition for effective performance and identifies aspects of performance that could be improved. (b) Performance appraisal is a continuing responsibility of all supervisors…

(a) To ensure that training resources are utilized effectively, each agency shall establish a training policy, which shall include all categories of training as defined in section 599.817 of these regulations, and shall specify the amount of payment and release time allowed for t…

(a) In assigning individuals to attend training, the agency shall establish policies regarding reimbursement for training expenses. Such policies must provide for the following: (1) When participation is identified by the agency as job-required, full reimbursement shall be provid…

(a) Whenever the appointing power of a state agency anticipates a personnel reduction equivalent to one percent or more of the agency's full-time equivalent positions, the agency shall so inform the Department and provide the facts upon which such anticipation is based. (b) The D…

State agencies shall report to the Department on their reduced worktime programs from time to time as required by the Department.

For purposes of this article, in conjunction with the definitions used in California Code of Regulations title 2, section 547.80 the following definitions shall apply: (a) “Affected Workforce” means all employees in the class(es) of layoff. (b) “Census Survey” is the assessment o…

An excluded employee is defined in section 599.615(b) of these regulations. (a) A state employee who is an official representative of a supervisory or excluded employee organization and is recognized by the Department, may use a reasonable amount of state time, as approved by the…

Each bona fide association shall submit an annual registration statement on or about July 1 of each calendar year in a form prescribed by the Department. (a) The registration statement shall include the following information: name of bona fide association, headquarter's address, …

The Political Reform Act (Government Code [GC] sections 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission (FPPC) has adopted a regulation (Title 2, Division 6, of the California…

The regulations in this article shall apply to all parties to appeal hearings conducted by the Department, its Director or his/her designee.

“Appeal” means any written request for relief filed with the Department of Personnel Administration and includes “application,” “petition,” and “protest.”

§ 450.16. Change of Business or Corporate Name. [Renumbered] This database is current through 5/1/26 Register 2026, No. 18. Source: https://govt.westlaw.com/calregs/Document/I67CA42735A1E11EC8227000D3A7C4BC3?viewType=FullText&originationContext=documenttoc&transitionType=Category…