Illinois Administrative Code

Section 2400.70 Benefit Limits – Notification Procedure A displaced resident or business concern will be given as much advance notice as possible of the time that possession of the property will be required. Except in an emergency as determined by the University (e.g., the premis…

Section 2400.80 Ineligible Relocation Expenses The following expenses (this list is not exhaustive) are considered ineligible for reimbursement as "actual relocation expenses" and a displaced resident or business concern is not entitled to payment: a) any additional operating exp…

Section 2500.10 Applicability of Requirements The requirements in this Part must be met by all State agencies as defined in Section 2500.20. The agency sustainability planning tool will also be made available for voluntary use by units of local government and educational institut…

Section 2500.20 Definitions Agency Sustainability Plan − The sustainability assessment and plan completed using the Agency Sustainability Planning Tool. Agency Sustainability Planning Tool − The internet-based sustainability assessment and planning and reporting application, avai…

Section 2500.30 Sustainability Committee a) The director or chief executive of each State agency, or his or her designee, shall appoint staff to an agency-specific Sustainability Committee. b) Each Sustainability Committee shall be responsible for completing the agency sustainabi…

Section 2500.40 Agency Sustainability Plans and Sustainability Progress Reports a) Any State agency that does not have an agency sustainability plan on file with the Council as of the effective date of this Part shall file an agency sustainability plan no later than 90 days after…

Section 2500.50 Enforcement

Section 2500.APPENDIX A Agency Sustainability Plan Template State of Illinois Illinois Green Governments Coordinating Council Agency Sustainability Plan Template Area of Operations: Office Operations Goal: Objective: Measure: Strategy: Strategy: Strategy: Goal: Objective: Measure…

Section 200.10 Rules of the Auditor of Public Accounts All rules and regulations heretofore filed by the Auditor of Public Accounts in accordance with "An Act concerning Administrative Rules", approved June 14, 1951, as amended, which by operation of law were in force and effect …

Section 200.20 State Comptroller Act a) Pursuant to Section 22(b) of the State Comptroller Act, all systems of accounts, coding and reports maintained, required or provided by the Auditor of Public Accounts together with all warrant and payroll procedures in force and effect on J…

Section 200.5 Authority These rules and regulations are adopted and promulgated in compliance with the "State Comptroller Act", PA 77-2807, approved September 7, 1972.

Section 230.100 Statutory Authority These rules are promulgated to implement the powers of the Comptroller under Section 21 of the State Comptroller Act (Ill. Rev. Stat., 1979, ch. 15, par. 221).

Section 230.101 Definition The University Imprest System is a controlled program of transfers of state money to the various state colleges and universities as advances for the purpose of handling minor disbursements and other expenditures where economies and other benefits can be…

Section 230.102 Expenditures and Advances Expenditures from imprest accounts will be posted against the various line item appropriations of the various state colleges and universities. Advances of like amounts will be transferred into the various imprest accounts by means of stat…

Section 230.103 Imprest Account Balance The balance of imprest cash on hand plus the dollar amount reflected in supporting purchase documents at any one time must equal the total amount of imprest cash authorized for each account. The total aggregate amount for each imprest accou…

Section 230.104 Balance Increases Any state university or college may request an increase in its imprest account balance by written application to the Comptroller. Such account balance may be increased to a level agreeable to the Comptroller and the Treasurer. Any such approval s…

Section 230.105 System Initiation The State Treasurer shall segregate $200,000 from the State's available cash balance for the initial funding of the imprest account of each state university or college campus. The Treasurer shall then deposit this amount in each of the banks appr…

Section 230.106 Custody Each imprest account will be in the custody of a single person who shall be known as the Custodian. The Custodian may be any bonded employee other than the person(s) authorized to approve vouchers for payment. The Custodian shall be responsible at all time…

Section 230.107 Use of Funds Imprest funds may not be used for local university purposes. Nor may such funds be commingled in any way with local funds.

Section 230.108 Monthly Reconciliation A monthly reconciliation of the imprest account shall be prepared by the university or college and a copy submitted to the State Treasurer and the Comptroller as specified by the Procedures of the Comptroller.

Section 230.109 Individual Obligation of Expenditures Contracts or agreements which are to be paid from the imprest account and entail expenditures of more than $5,000 in a fiscal year must be individually filed and obligated, utilizing the Contract Obligation Document (COD form)…

Section 230.110 Amendment and Liquidation of Obligations The general obligation rules of the Office of the Comptroller pertaining to amending and liquidating obligations shall apply to individual and blanket obligations established against the imprest account. (Source: Amended at…

Section 230.111 Authorization for Disbursements Disbursements will be made by the Custodian when presented with an approved vendor's invoice or a State of Illinois Invoice-Voucher certified by the seller. A Comptroller approved "Request to Pay" requisition may be used in lieu of …

Section 230.112 Disbursement Limitations Disbursements from the imprest account shall be limited to expenditures from specified state appropriated funds as permitted under the Procedures of the Comptroller. No disbursement shall be made by any university or college unless there h…

Section 230.113 Transfers Transfers of money to provide for subsequent advances will be based on disbursements from the imprest accounts. Transfers into the various imprest accounts shall be made on a periodic basis. The maximum amount of each periodic transfer shall be $200,000.

Section 230.114 Documentation for Transfers A separate State of Illinois Invoice-Voucher shall be prepared by the university or college for each transfer to an appropriation line item account. The requirements for support documents as required by each line item shall be as set fo…

Section 230.115 Adequate Balance Needed No transfer will be authorized by the Office of the Comptroller unless the appropriate line item contains an adequate balance to support the transfer.

Section 230.116 Audits The Comptroller and the Treasurer shall have the authority to periodically audit the various university imprest accounts.

Section 235.200 Statutory Authority These rules are promulgated to implement the powers of the Comptroller under Section 10.15 of the State Comptroller Act (Ill. Rev. Stat., 1979, ch. 15, par. 210.15).

Section 235.201 Establishment The maximum funding level for the Warrant Escheat Fund is hereby established at $500,000.

Section 240.300 Statutory Authority These rules are promulgated to implement the powers of the Comptroller under Section 13 of the State Comptroller Act (Ill. Rev. Stat., 1979, ch. 15, par. 213).

Section 240.301 Semi-monthly Pay Period a) The first half of each semi-monthly pay period shall be from the first of the month to the fifteenth of the month. The second half shall be from the sixteenth of the month to the last working day of the month. b) For purposes of determin…

Section 245.400 Statutory Authority (Repealed) (Source: Repealed at 36 Ill. Reg. 9758, effective June 20, 2012)

Section 245.401 Comptroller's Accounting Principles Each State agency, as defined in the State Comptroller Act [15 ILCS 405], shall use, implement and comply with the accounting principles and procedures promulgated by the Comptroller when reporting or accounting for any transact…

Section 245.402 SAMS Manual a) The accounting principles and procedures promulgated by the Comptroller are provided to each State agency in the form of a Comptroller's Statewide Accounting Management System (SAMS) Manual. b) Changes may be made in the SAMS Manual in the same mann…

Section 245.403 Changes (Repealed) (Source: Repealed at 36 Ill. Reg. 9758, effective June 20, 2012)

Section 250.500 Statutory Authority These rules are promulgated to implement the powers of the Comptroller under Section 8 of the State Comptroller Act (Ill. Rev. Stat. 1979, ch. 15, par. 208).

Section 250.501 Declaration a) Under the authority of Section 8 of the State Comptroller Act, the following rules are adopted to prescribe a uniform system of code numbers, as described below. b) This uniform system of code numbers constitutes an integral part of the Comptroller'…

Section 250.502 Implementation The uniform system of code numbers shall be implemented with the coding of appropriations for fiscal year 1975.

Section 250.503 Appropriation/Expenditure Code Structure a) The appropriation/expenditure code consists of 16 digits, grouped and designated as follows: ### # ## ## #### ## ## Fund Agency Group Agency Division/ Program Object Sequence Account Type b) In addition to the appropriat…

Section 250.504 Receipt Code Structure a) The receipt code consists of 12 digits, grouped and designated as follows: ### ### ### ### Agency Source Location/Sub-source Fund b) The receipt code is required for the reporting of all receipts by state agencies.

Section 250.505 Publication of Code Numbers All code numbers shall be assigned and descriptively defined by the Comptroller and distributed to all state agencies for their use. In accordance with law, the list of code numbers will be filed by the Comptroller with the Secretary of…

Section 250.506 Required Use The Comptroller will refuse to draw a warrant for any voucher which is submitted to his office without the proper code numbers indicated thereon. Such vouchers shall be returned to the transmitting agency with a statement indicating the reasons for th…

Section 255.600 Statutory Authority This Part is promulgated to implement the powers of the Comptroller under Sections 7 and 9 of the State Comptroller Act [15 ILCS 405] and Section 20-80 of the Illinois Procurement Code [30 ILCS 500]. (Source: Amended at 36 Ill. Reg. 9762, effec…

Section 255.601 Application The filing requirements imposed by Section 20-80 of the Illinois Procurement Code and the Comptroller's Statewide Accounting Management System (SAMS) Manual established in accordance with Section 7 of the State Comptroller Act are applicable to all Sta…

Section 255.602 Filing Any document that is required to be filed with the Comptroller under Section 20-80 of the Illinois Procurement Code and the SAMS Manual will be considered filed when that document is physically received at the Office of the Comptroller. (Source: Amended at …

Section 255.603 Payment Whenever Section 20-80 of the Illinois Procurement Code or the SAMS Manual requires that a contract, lease or other evidence of liability be filed with the Comptroller, and the contract, lease or other evidence has not been filed, the Comptroller will refu…

Section 265.800 Statutory Authority These rules are promulgated to implement the powers of the Comptroller under Section 9 of the State Comptroller Act (Ill. Rev. Stat., 1979, ch. 15, par. 209).

Section 265.801 Declaration The following rules are hereby adopted to govern pre-audit action relative to the sufficiency of vouchers and other documentation presented for the purpose of authorizing state payment for goods or services.

Section 265.802 Pre-audit Action Where the Comptroller has reason to question the legality of a transaction, either at the time a contract is filed or at the time a voucher is presented for payment, and if the documents routinely filed in support of such transaction do not in his…