Illinois Administrative Code

Section 635.10 Legislative Base The Family Planning Services and Population Research Act of 1970 (Public Law 91-572 (42 USC 300(a)-300(a)(6)(a))) added Title X to the Public Health Service Act. The Secretary of the Department of Health and Human Services (DHHS) is authorized to m…

Section 635.100 Referrals and Follow-Up a) All required family planning services, and all methods of birth control must be provided either directly by the delegate agency or through referrals. When required family planning services are to be provided by referral, written letters …

Section 635.110 Quality Assurance A system of quality assurance shall be established by each delegate agency. The quality assurance system, at a minimum, will include a monthly chart review to evaluate the completeness of records and compliance of services with approved medical s…

Section 635.120 Clinic Schedule A clinic schedule must be developed by each delegate agency which will assure that services are provided on the days and at the times when clients can make maximum use of services consistent with efficient clinic management.

Section 635.130 Clinic Management a) Equipment and supplies used in the facility must be safe and adequate in number for the clinic size. Supplies such as syringes, needles and pharmaceuticals must be kept in a secure place with access limited to appropriate agency staff per agen…

Section 635.140 Community Education, Information and Education Advisory Committee a) Delegate agencies are required to plan and implement a community education program which shall be supportive to the acceptance and use of family planning services. b) Plans shall include: 1) A li…

Section 635.150 Family Participation Plan a) Each delegate agency must prepare and implement a plan and procedures to encourage families to participate in the education, counseling, and contraceptive activities of their children who are agency clients. b) Examples of activities w…

Section 635.160 Applications a) Distribution of Applications 1) All application materials will be developed and distributed by the Department to existing agencies or new projects in underserved areas based on need in the service area, experience in provision of services and plans…

Section 635.170 Reporting Requirements All reports will be submitted on forms provided by the Department excluding the Information and Education Advisory Committee minutes. Delegate agencies are required to submit the following in accordance with the Family Planning Program annua…

Section 635.180 Termination a) All grants shall terminate on the dates specified in the contracts and shall not be extended or renewed except as provided for in this Part. b) A delegate agency with unsatisfactory performance for two consecutive years may have funding terminated. …

Section 635.190 Review Under Administrative Review Law Whenever the Department suspends or terminates a grant the grantee may have such decision judicially reviewed. The provisions of the Administrative Review Law and the rules adopted pursuant thereto shall apply to and govern a…

Section 635.20 Administration a) Planning for all Maternal and Child Health (MCH) programs, including family planning services, is the responsibility of the Illinois Department of Public Health (Department). The Department will develop a program plan for maternal and child health…

Section 635.30 Definitions "Agreement" means the written contract between the Department and delegate agency prepared by the Department and authorized by both parties. "Delegate agency" means a public or private not-for-profit entity which provides family planning services under …

Section 635.35 Incorporated Materials The following materials are incorporated or referenced in this Part: a) Federal Statutes and Regulations: 1) Family Planning Services and Population Research Act of 1970, Public Law 91-572, 42 U.S.C. 300 (a)(6)(a). 2) Poverty Income Guideline…

Section 635.40 Standards and Policies for Personnel of Delegate Agencies a) The qualifications of persons employed by delegate agencies shall meet as a minimum the Department's rules titled Certified Local Health Department Code (77 Ill. Adm. Code 600). Delegate agencies must hav…

Section 635.50 Standards for Facilities of Delegate Agencies Clinic facilities of delegate agencies shall be located in areas accessible to clients and should be open at times convenient to those seeking service. Provisions must be made for access by handicapped persons. All faci…

Section 635.60 Financial Management Systems and Audits of Delegate Agencies a) Budgets – All delegate agencies and potential delegate agencies shall submit a budget proposal for each fiscal year for approval by the Department based on subsection (b) of this Section. This budget m…

Section 635.70 Charges and Billing Procedures of Delegate Agencies a) Cost Analysis - An annual cost analysis of required services shall be completed by each delegate agency utilizing methodology prescribed by the Department in the Guide to Cost Analysis, Developing Cost Based Fe…

Section 635.80 Written Policies, Protocols and Procedures of Delegate Agencies a) The delegate agency must develop written policies, protocols and procedures for family planning services. Written policies, protocols and procedures under which physicians, nurse practitioners, cert…

Section 635.90 Required Services Delegate agencies are required to deliver the following services and components either directly on-site or by referral. Minimum requirements for routine contraceptive management which shall be met are included in "Program Guidelines for Project Gr…

Section 635.APPENDIX B A Guide to Cost Analysis Developing Cost Based Fees and Sliding Fee Scale Illinois Department of Public Health A Guide to Cost Analysis Developing Cost Based Fees and Sliding Fee Scale Revised 11/89 A.B.A. TABLE OF CONTENTS INTRODUCTION.....................…

Section 640.10 Scope (Repealed) (Source: Repealed at 35 Ill. Reg. 2583, effective January 31, 2011)

Section 640.100 High-Risk Follow-up Program The Illinois Department of Human Services manages the high-risk follow-up program in accordance with the Maternal and Child Health Services Code (77 Ill. Adm. Code 630). (Source: Amended at 35 Ill. Reg. 2583, effective January 31, 2011)

Section 640.20 Definitions "Act" means the Developmental Disability Prevention Act [410 ILCS 250]. "Active Candidate" means having completed a residency in the appropriate medical discipline in a program approved by the Residency Review Committee or a program approved by the Coun…

Section 640.25 Incorporated and Referenced Materials The following regulations, standards, statutes and rules are incorporated or referenced in this Part. a) State of Illinois Statutes: 1) Developmental Disability Prevention Act [410 ILCS 250] 2) Freedom of Information Act [5 ILC…

Section 640.30 Perinatal Advisory Committee a) The Perinatal Advisory Committee (PAC) is an advisory body to the Department in matters pertaining to the regionalization of perinatal health care. The purpose is to advise the Department on the establishment and implementation of po…

Section 640.40 Standards for Perinatal Care a) Levels of Perinatal Care Hospital licensing requirements for all levels of care are described in Subpart O of the Hospital Licensing Requirements. All hospitals shall be designated in accordance with this Part and have a letter of ag…

Section 640.41 Level I – Standards for Perinatal Care To be designated as Level I, a hospital shall apply to the Department as described in Section 640.60; shall comply with all the conditions described in Subpart O of the Hospital Licensing Requirements that are applicable to th…

Section 640.42 Level II and Level II with Extended Neonatal Capabilities − Standards for Perinatal Care To be designated as Level II or Level II with Extended Neonatal Capabilities, a hospital shall apply to the Department as described in Section 640.60 of this Part; shall comply…

Section 640.43 Level III – Standards for Perinatal Care To be designated as Level III, a hospital shall apply to the Department for designation; shall comply with all of the conditions prescribed in this Part for intensive (Level III) perinatal care; shall comply with all of the …

Section 640.44 Administrative Perinatal Center To be designated as an APC, a hospital shall submit an application to the Department for a grant to provide financial support to assist the Department in the implementation and oversight of the Regionalized Perinatal Health Care Prog…

Section 640.45 Department of Public Health Action a) Department Review 1) The Department will develop a plan for determining the degree of compliance with this Part on a periodic basis not to exceed three years. 2) During the site visit, the hospital will receive a determination …

Section 640.50 Designation and Redesignation of Non-Birthing Center, Level I, Level II, Level II with Extended Neonatal Capabilities, Level III Perinatal Hospitals and Administrative Perinatal Centers a) The hospital shall declare by means of a letter of intent to the Department …

Section 640.60 Application for Hospital Designation or Redesignation as a Non-Birthing Center, Level I, Level II, Level II with Extended Neonatal Capabilities, Level III Perinatal Hospital and Administrative Perinatal Center, and Assurances Required of Applicants a) Applicant hos…

Section 640.70 Minimum Components for Letters of Agreement Between Non-Birthing Center, Level I, Level II, Level II with Extended Neonatal Capabilities, or Level III Perinatal Hospitals and Their Administrative Perinatal Center The following components, at a minimum, shall be add…

Section 640.80 Regional Perinatal Networks – Composition and Funding a) Regional Perinatal Networks, as defined in Section 640.20, may include any number and combination of hospitals providing maternity and newborn services at one of the levels of perinatal care, according to pol…

Section 640.85 Exceptions to Part 640 a) A hospital may request an exception to the standards of care set forth in this Part in accordance with this Section. Exceptions are not intended to circumvent Level designations. The hospital or the APC may seek the advice and consultation…

Section 640.90 State Perinatal Reporting System a) Purpose The Department will maintain a State Perinatal Reporting System to follow selected high-risk perinatal patients to ensure that those patients are assessed at appropriate intervals, receive intervention as needed, and are …

Section 640.APPENDIX O Level III Resource Checklist Level III Resource Checklist Briefly describe institutional compliance: The Level III hospital shall provide all of the services outlined for Level I and Level II general, intermediate and special care, as well as diagnosis and …

Section 640.EXHIBIT B Level II: Patients for consultation with or transfer to ____________________ (Level III hospital or Administrative Perinatal Center) 1) Maternal Conditions (Consultation) A) Essential hypertension on medication. B) Chronic Renal disease. C) Chronic medical p…

Section 641.10 Definitions Clinical Laboratory Improvement Amendments (CLIA) of 1998 (42 USC 263a) Conditions that laboratories must meet to be certified to perform testing on human specimens as set out in 42 CFR 493 (1997), no later amendments or editions are included. Clinicall…

Section 641.100 Data, Medical Record Keeping, Exchange and Confidentiality a) The Center will develop a health record system that provides for consistency, confidentiality, storage and security of records for documenting significant student health information and the delivery of …

Section 641.110 Care Coordination a) The Center shall develop collaborative relationships with other health care providers and insurers/managed care entities and have a written linkage agreement with MCEs whose enrollees are served by the school-based/linked health center. At a m…

Section 641.120 Student Rights and Responsibilities a) The rights and responsibilities of enrolled students and their families will be clearly defined in a written statement and translated into the languages of the major population groups served. This written statement is provide…

Section 641.130 Quality Improvement Standards The Center, in conjunction with the school district and/or MCE, will develop and implement a quality improvement program that monitors and evaluates the appropriateness, effectiveness and accessibility to the services it provides; the…

Section 641.140 Marketing and Community Outreach The Center shall routinely publicize services to the student body and the community. Marketing methods may include: a) contacts during the school registration process; b) attendance at PTA meeting; c) mailings, notes sent home to p…

Section 641.15 Certification/Re-certification a) A Center may be certified and re-certified by the Department as set forth in this Part. b) Center Certification 1) A sponsoring agency's request for certification shall be in writing and submitted to the Illinois Department of Publ…