Illinois Administrative Code

Section 1110.35 Procurement of Statewide Education Master Contracts When ISBE procures a statewide education master contract, the procurement shall rely upon the Board's authority under its rules for Procurement by the State Board of Education (44 Ill. Adm. Code 1105) and shall b…

Section 1110.40 Certification of Education Purchasing Contracts The State Superintendent of Education shall review each potential education purchasing contract as described in this Section for the purpose of determining whether it was procured in a manner that is comparable in al…

Section 1110.50 Participation by Educational Entities a) An educational entity that elects to participate in one or more contracts pursuant to this Part shall be required to register with ISBE or a designee and agree to abide by all the terms of any contract joined. Before solici…

Section 1110.60 Provision of Information and Definition of Key Categories ISBE shall provide contracting information and pricing for certified education purchasing contracts and statewide education master contracts on the agency's website and through additional means specifically…

Section 1110.70 Process for Submitting Contracts for Certification At least once each fiscal year, the State Superintendent shall identify the categories under consideration at that time and establish a timeframe during which applications for the certification of education purcha…

Section 1110.80 Selecting Contracts for Certification a) The State Superintendent shall review each application received and determine whether each contract meets the criteria set forth in Section 1110.40 of this Part. Of those meeting the criteria, the State Superintendent may s…

Section 1110.90 Certification of Other Governmental Entities' Cooperative Purchasing Programs The State Superintendent may at any time certify contracts offered through other cooperative purchasing programs developed by agencies of the State of Illinois, Illinois public universit…

Section 1130.10 Statutory Authority a) This Part establishes rules necessary to implement Section 13.3 of the State Finance Act [30 ILCS 105/13.3] relating to the use of purchasing cards by State agencies. b) This Part applies to all State agencies that seek to use a purchasing c…

Section 1130.20 Definitions The following definitions shall be used in interpreting this Part: "Act" means the State Finance Act [30 ILCS 105]. "Authorized purchase" means an acquisition where a participating agency authorizes an employee as a purchasing card user within cardhold…

Section 1130.30 Contract Evaluation and Award a) CMS shall solicit purchasing card vendors to provide for purchasing cards for use as authorized by this Part. b) CMS and the Comptroller shall jointly evaluate and make recommendations in regard to proposals submitted by purchasing…

Section 1130.40 Program Participation a) CMS will establish procedures governing: 1) the enrollment and responsibilities of State agencies participating in the purchasing card program under this Part; and 2) participating agencies' issuance of purchasing cards to cardholders unde…

Section 1130.50 Duties of State Agencies a) State agencies may participate in the purchasing card program in accordance with this Part and the procedures established by CMS. b) A participating agency may use purchasing cards to pay for purchases of goods in accordance with this P…

Section 1130.60 Compliance Audit The Internal Auditor of each participating agency shall annually perform an audit of the purchasing card program as implemented by the participating agency.

Section 1130.70 Compliance Certification a) The Comptroller shall establish standards for an annual certification to be provided to the Comptroller and the Auditor General by the Agency Head of each participating agency prior to use of purchasing cards by the participating agency…

Section 4000.10 General a) The Local Records Commission (the Commission) for agencies comprising counties of less than 3,000,000 inhabitants shall consist of a county board chairperson/president, a mayor/president of a city, village or incorporated town, a county auditor, a State…

Section 4000.20 Definitions Administrative Value – Those aspects of records containing facts concerning an agency's administrative decisions that an agency needs for its immediate day-to‑day function. This value almost always diminishes and is lost over time. Agency – Any court, …

Section 4000.22 Incorporations by Reference a) No incorporation by reference in this Part includes any amendment or edition later than the date specified. b) The following materials are incorporated in this Part: 1) ANSI/AIIM MS23 (2004) – Recommended Practice – Production, Inspe…

Section 4000.30 Procedures for Compiling and Submitting Lists and Schedules of Records for Disposal a) The presiding judge of any court of record or the head of each agency shall submit to the Commission lists or schedules of public records in his or her custody that are not need…

Section 4000.40 Procedures for the Physical Destruction or Other Disposition of Records Proposed for Disposal a) Subject to statutory provisions, agencies may dispose of records authorized for destruction by the Commission. b) All records for which disclosure is prohibited by law…

Section 4000.50 Standards for the Reproduction of Records by Microphotographic and Electronic Microimaging Processes with a View to the Disposal of the Original Records a) Records proposed for microfilming or electronic microimaging with a view to disposal of the original records…

Section 4000.60 Minimum Standards of Quality for Permanent Record Photographic Microcopying Film a) These standards are concerned with both raw stock for permanent record films and with the processed films ready for storage. They are not restricted to microfilm but apply equally …

Section 4000.70 Digital Reproduction a) Analog records may not be destroyed in favor of digital surrogates unless the digital surrogates are produced in compliance with this Section and unless done pursuant to a retention schedule approved by the Commission. Agencies must certify…

Section 4000.80 Management of Electronic Records a) Born-digital Records. Born-digital records shall be subject to the same record schedules as those records originally created in other media. b) Databases. Databases or components of databases may or may not be considered records…

Section 4000.APPENDIX B Reliable Storage Media for Electronic Records − A Guide for Government Agencies Modern computer systems use a wide variety of storage media to store and access electronic data. What media is used depends on a number of factors, but cost, speed of access an…

Section 4400.10 General a) The State Records Commission (Commission) shall consist of the following State officials or their authorized representatives: the Secretary of State, who shall act as chairman; the State Historian, who shall serve as secretary; the State Treasurer; the …

Section 4400.20 Definitions Act − The State Records Act [5 ILCS 160]. Administrative Value – Those aspects of records containing facts concerning an agency's administrative decisions that an agency needs for its immediate day-to-day function. This value almost always diminishes a…

Section 4400.22 Incorporations by Reference a) No incorporation by reference in this Part includes any amendment or edition later than the date specified. b) The following materials are incorporated in this Part: The American National Standards Institute/Association for Informati…

Section 4400.25 Record Management a) The Act [5 ILCS 160] places with the Secretary of State the responsibility to provide the expertise and technical assistance necessary for State agencies to properly manage their records. The Secretary provides this service through the Illinoi…

Section 4400.30 Procedures for Compiling and Submitting Lists and Schedules of Records for Disposal a) The head of each agency shall submit to the Commission lists or schedules of records in his or her custody that are not needed in the transaction of current business and that do…

Section 4400.40 Procedures for the Physical Destruction or Other Disposition of Records Proposed for Disposal a) Subject to statutory provisions, agencies may dispose of records authorized for destruction by the Commission. b) All records for which disclosure is prohibited by law…

Section 4400.50 Standards for the Reproduction of Records by Microphotographic and Electronic Microimaging Processes with a View to the Disposal of the Original Records a) Records proposed for microfilming or electronic microimaging with a view to dispose of the original records …

Section 4400.60 Minimum Standards of Quality for Permanent Record Photographic Original Microfilm a) These standards are concerned with both raw stock for permanent record films and with the processed films ready for storage. They are not restricted to microfilm but apply equally…

Section 4400.70 Digital Reproduction a) Analog records may not be destroyed in favor of digital surrogates unless the digital surrogates are produced in compliance with this Section and unless done pursuant to a retention schedule approved by the Commission. b) In submitting sche…

Section 4400.80 Management of Electronic Records a) Born-digital Records – Born-digital records shall be subject to the same records schedules as those records originally created in other media. b) Databases – Databases or components of databases may or may not be considered reco…

Section 4400.APPENDIX F Reliable Storage Media for Electronic Records − A Guide for Government Agencies Modern computer systems use a wide variety of storage media to store and access electronic data. What media is used depends on a number of factors, but cost, speed of access an…

Section 4500.10 General a) The Local Records Commission for agencies comprising counties of more than 3,000,000 inhabitants shall be known as the Local Records Commission of Cook County (Commission) and shall consist of the president of the Cook County Board, the mayor of the Cit…

Section 4500.20 Definitions Act – The Local Records Act [50 ILCS 205]. Agency – Any court within Cook County; all parts, boards, departments, bureaus and commissions of Cook County; and any municipal corporation or political subdivision within Cook County. [50 ILCS 205/3] Analog …

Section 4500.22 Incorporations by Reference a) No incorporation by reference in this Part includes any amendment or edition later than the date specified. b) The following materials are incorporated in this Part: 1) ANSI/AIIM MS23 (2004) – Recommended Practice – Production, Inspe…

Section 4500.30 Procedures for Compiling and Submitting Lists and Schedules of Records Proposed for Disposal a) The presiding judge of any court or the head of each agency or both shall submit to the Commission, in accordance with this Part, lists or schedules of public records i…

Section 4500.40 Procedures for the Physical Destruction or Other Disposition of Records Proposed for Disposal a) Subject to statutory provisions, agencies may dispose of records authorized for disposal by the Commission. b) All records for which disclosure is prohibited by law th…

Section 4500.50 Standards for the Reproduction of Records by Microphotographic and Electronic Microimaging Processes with a View to the Disposal of the Original Records a) Records proposed for microfilming or electronic microimaging with a view to disposal of the original records…

Section 4500.60 Minimum Standards of Quality for Permanent Record Photographic Microcopying Film a) These standards are concerned with both raw stock for permanent record films and with the processed films ready for storage. They are not restricted to microfilm but apply equally …

Section 4500.70 Digital Reproduction a) Analog records may not be destroyed in favor of digital surrogates unless the digital surrogates are produced in compliance with this Section and unless done pursuant to a retention schedule approved by the Commission. Agencies must certify…

Section 4500.80 Management of Electronic Records a) Born-digital Records. Born-digital records shall be subject to the same record schedules as those records originally created in other media. b) Databases. Databases or components of databases may or may not be considered records…

Section 4500.APPENDIX B Reliable Storage Media for Electronic Records − A Guide for Government Agencies Modern computer systems use a wide variety of storage media to store and access electronic data. What media is used depends on a number of factors, but cost, speed of access an…

Section 5030.100 Authority This Part is promulgated in accordance with Illinois Revised Statutes 1981, ch. 127, pars. 16, 63b13.18 and 63b13.22.

Section 5030.110 Provision of Telephone Service The State shall provide and pay for telephone service adequate to conduct State business, consistent with the telephone usage policy contained in Section 5030.130. (Source: Amended at 14 Ill. Reg. 19149, effective November 27, 1990)

Section 5030.120 Applicability This Part applies to all departments, officers, commissions, boards, institutions and bodies politic and corporate of the State except the General Assembly, legislative service agencies and all officers of the General Assembly. The telephone usage p…

Section 5030.130 Telephone Usage Policy a) The intent of this policy is to permit State employees to make reasonable, as defined in subsection (b) and (c) of this Section, use of State telephone systems and, at the same time, to guard against telephone abuse. b) The use of State …

Section 5030.140 Discipline Employees are put on notice that payment of toll and other charges does not prevent an agency from instituting appropriate disciplinary action.