Chapter 5 — GENERAL PROVISIONS

(5 ILCS 160/17) (from Ch. 116, par. 43.20) Sec. 17. (a) Regardless of other authorization to the contrary, except as otherwise provided in subsection (b) of this Section, no record shall be disposed of by any agency of the State, unless approval of the State Records Commission is…

(5 ILCS 160/18) (from Ch. 116, par. 43.21) Sec. 18. The head of each agency shall submit to the Commission, in accordance with the regulations of the Commission, lists or schedules of records in his or her custody and his or her proposal for the length of time each record series …

(5 ILCS 160/19) (from Ch. 116, par. 43.22) Sec. 19. All lists and schedules submitted to the Commission shall be referred to the Archivist who shall ascertain whether the records proposed for disposal have value to other agencies of the State or whether such records have research…

(5 ILCS 160/2) (from Ch. 116, par. 43.5) Sec. 2. For the purposes of this Act: "Secretary" means Secretary of State. "Record" or "records" means all books, papers, born-digital electronic material, digitized electronic material, electronic material with a combination of digitized…

(5 ILCS 160/20) (from Ch. 116, par. 43.23) Sec. 20. Nonrecord materials or materials not included within the definition of records as contained in this Act may be destroyed at any time by the agency in possession of such materials without the prior approval of the Commission. The…

(5 ILCS 160/21) (from Ch. 116, par. 43.24) Sec. 21. The Archivist shall submit to the Commission, with his recommendations in writing, disposal lists of records that have been deposited in the State Archives as provided in subsections (1), (2), and (3) of Section 7 of this Act, a…

(5 ILCS 160/22) (from Ch. 116, par. 43.25) Sec. 22. Upon the termination of any State agency whose function or functions have not been transferred to another agency, the records of such terminated agency shall be deposited in the State Archives. The Commission shall determine whi…

(5 ILCS 160/22a) (from Ch. 116, par. 43.25a) Sec. 22a. There is hereby created the State Archives Advisory Board consisting of 12 voting members and 2 nonvoting members. The voting members shall be appointed by the Secretary of State as follows: A member of the State Records Comm…

(5 ILCS 160/22b) (from Ch. 116, par. 43.25b) Sec. 22b. The State Archives Advisory Board shall meet at the call of the chairman, but not less than 3 times in each calendar year, and shall make recommendations to the State Archivist on such matters as: general policies regarding t…

(5 ILCS 160/22c) (from Ch. 116, par. 43.25c) Sec. 22c. The State Archives Advisory Board shall also serve as the Illinois State Historical Records Advisory Board. This Board shall: (1) serve as the State advisory body required by federal agencies to approve historical record gran…

(5 ILCS 160/23) (from Ch. 116, par. 43.26) Sec. 23. "An Act creating the State Records Commission and defining its powers and duties," approved July 23, 1943, as amended, is repealed, but all orders heretofore issued by the State Records Commission created by said Act shall stand…

(5 ILCS 160/24) (from Ch. 116, par. 43.27) Sec. 24. Auditor General. The Auditor General shall audit agencies for compliance with this Act when conducting compliance audits and shall report his or her findings to the agency and the Secretary. Any officer or employee who violates …

(5 ILCS 160/25) (from Ch. 116, par. 43.28) Sec. 25. The invalidity of any section or part or portion of this act shall not affect the validity of the remaining sections or parts thereof. (Source: Laws 1957, p. 1687.)

(5 ILCS 160/26) (from Ch. 116, par. 43.29) Sec. 26. Beginning July 1, 1984, the provisions of Sections 3 and 4 of this Act, as they relate to inspection and copying of records, shall apply only as to records and reports prepared or received prior to this date. Records and reports…

(5 ILCS 160/3) (from Ch. 116, par. 43.6) Sec. 3. Records as property of State. (a) All records created or received by or under the authority of or coming into the custody, control, or possession of public officials of this State in the course of their public duties are the proper…

(5 ILCS 160/3.5) Sec. 3.5. Confidentiality of foster placement records. All records concerning foster placement and foster parent identifying information shall be released only in accordance with Section 35.3 of the Children and Family Services Act. (Source: P.A. 92-866, eff. 1-3…

(5 ILCS 160/4) (from Ch. 116, par. 43.7) Sec. 4. Any person shall have the right of access to any public records of the expenditure or receipt of public funds as defined in Section 3 for the purpose of obtaining copies of the same or of making photographs of the same while in the…

(5 ILCS 160/4a) Sec. 4a. Arrest records and reports. (a) When an individual is arrested, the following information must be made available to the news media for inspection and copying: (1) Information that identifies the individual, including the name, age, address, and photograph…

(5 ILCS 160/5) (from Ch. 116, par. 43.8) Sec. 5. The Secretary of State shall provide for a State Archives Division as a repository of State records. The State Archives may utilize space in the Archives Building or other buildings as may be necessary or appropriate for the purpos…

(5 ILCS 160/6) (from Ch. 116, par. 43.9) Sec. 6. The Secretary of State shall be the State Archivist and Records Administrator and he shall appoint such assistants, who shall be technically qualified and experienced in the control and management of archival materials and in recor…

(5 ILCS 160/7) (from Ch. 116, par. 43.10) Sec. 7. Powers and duties of the Secretary. (1) The Secretary, whenever it appears to him to be in the public interest, may accept for deposit in the State Archives the records of any agency or of the Legislative or Judicial branches of t…

(5 ILCS 160/8) (from Ch. 116, par. 43.11) Sec. 8. The head of each agency shall cause to be made and preserved records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency designed t…

(5 ILCS 160/9) (from Ch. 116, par. 43.12) Sec. 9. The head of each agency shall establish and maintain an active, continuing program for the economical and efficient management of the records of the agency. Such program: (1) shall provide for effective controls over the creation,…

(5 ILCS 165/0.01) (from Ch. 116, par. 100) Sec. 0.01. Short title. This Act may be cited as the Filing of Copies Act. (Source: P.A. 86-1324.)

(5 ILCS 165/1) (from Ch. 116, par. 101) Sec. 1. Subject to the provisions of Sections 2, 3 and 4 of this Act, reproduced copies of the following forms, reports and schedules may be filed in lieu of the original copy: (a) capital stock tax return or schedule required by the Genera…

(5 ILCS 165/2) (from Ch. 116, par. 102) Sec. 2. In order to be acceptable for filing, reproduced copies shall conform to the following standards: (a) be facsimiles of the official form, produced by photo-offset, photoengraving, photocopying, or other similar reproduction process;…

(5 ILCS 165/3) (from Ch. 116, par. 103) Sec. 3. Only one side of the reproduction paper need be used; however, when practicable, both sides, resulting in the same page arrangement as the official form, shall be used. (Source: Laws 1961, p. 2551.)

(5 ILCS 165/4) (from Ch. 116, par. 104) Sec. 4. Reproduction of forms may be made after insertion of the required information; however, all signatures shall be original signatures, affixed subsequent to the reproduction process. (Source: Laws 1961, p. 2551.)

(5 ILCS 165/5) (from Ch. 116, par. 105) Sec. 5. Prior approval of reproduction of forms need not be obtained from the governmental agency with which the report is required to be filed, if the conditions of Sections 2, 3 and 4 are complied with. If prior approval is desired, a sam…

(5 ILCS 170/0.01) (from Ch. 116, par. 34.9) Sec. 0.01. Short title. This Act may be cited as the Filmed Records Reproduction Act. (Source: P.A. 86-1324.)

(5 ILCS 170/1) (from Ch. 116, par. 35) Sec. 1. The term "public officer" means any officer of the Executive Department of the State government, the Clerk of the Supreme Court, all officers created by "The Civil Administrative Code of Illinois", approved March 7, 1917, as amended,…

(5 ILCS 170/2) (from Ch. 116, par. 36) Sec. 2. Any public officer of the state may cause any or all records, papers or documents made or kept by him to be photographed, microphotographed or reproduced on film or by other processes which accurately reproduce or form a durable medi…

(5 ILCS 170/3) (from Ch. 116, par. 37) Sec. 3. Such photographs, microphotographs, photographic film or the result of any other process authorized by Section 2 shall be deemed to be an original record for all purposes, including introduction in evidence in all courts or administr…

(5 ILCS 170/4) (from Ch. 116, par. 38) Sec. 4. Whenever such photographs, microphotographs, reproductions on film or the result of any other process authorized by Section 2 shall be placed in conveniently accessible files and provisions made for preserving, examining and using th…

(5 ILCS 176/1) Sec. 1. Short title. This Act may be cited as the Government Advertising Spending Transparency Act. (Source: P.A. 104-77, eff. 1-1-26.)

(5 ILCS 176/15) Sec. 15. Reporting requirements. (a) No later than October 1, 2026, and October 1 of each year thereafter, each State agency or department shall report the amount and distribution of its advertising spending to the General Assembly and post the report on its websi…

(5 ILCS 176/5) Sec. 5. Findings. The General Assembly finds and declares: (a) Illinois benefits from robust local news services that provide trusted and essential information to the community that limits corruption, encourages citizen participation, helps combat misinformation, a…

(5 ILCS 177/1) Sec. 1. Short title. This Act may be cited as the State Agency Web Site Act. (Source: P.A. 93-117, eff. 1-1-04.)

(5 ILCS 177/10) Sec. 10. Cookies and other invasive tracking programs. (a) Except as otherwise provided in subsection (b), State agency Web sites may not use permanent cookies or any other invasive tracking programs that monitor and track Web site viewing habits; however, a State…

(5 ILCS 177/15) Sec. 15. (Repealed). (Source: P.A. 93-117, eff. 1-1-04. Repealed by P.A. 104-435, eff. 11-21-25.)

(5 ILCS 177/20) Sec. 20. State agency Web site license application accessibility. An executive branch State agency shall make applications for licenses under the jurisdiction of that State agency accessible by means of a State agency Web site to the general public no later than J…

(5 ILCS 177/5) Sec. 5. Definitions. As used in this Act: "Cookie" means a set of computer data or instructions that is placed on a consumer's computer by a Web site server to collect or store information about the consumer. "State agencies" has the meaning given to that term in S…

(5 ILCS 179/1) Sec. 1. Short title. This Act may be cited as the Identity Protection Act. (Source: P.A. 96-874, eff. 6-1-10.)

(5 ILCS 179/10) Sec. 10. Prohibited activities. (a) Beginning July 1, 2010, no person or State or local government agency may do any of the following: (1) Publicly post or publicly display in any manner an individual's social security number. (2) Print an individual's social secu…

(5 ILCS 179/15) Sec. 15. Public inspection and copying of documents. Notwithstanding any other provision of this Act to the contrary, a person or State or local government agency must comply with the provisions of any other State law with respect to allowing the public inspection…

(5 ILCS 179/20) Sec. 20. Applicability. (a) This Act does not apply to the collection, use, or disclosure of a social security number as required by State or federal law, rule, or regulation. (b) This Act does not apply to documents that are recorded with a county recorder or req…

(5 ILCS 179/25) Sec. 25. Compliance with federal law. If a federal law takes effect requiring any federal agency to establish a national unique patient health identifier program, any State or local government agency that complies with the federal law shall be deemed to be in comp…

(5 ILCS 179/30) Sec. 30. Embedded social security numbers. Beginning December 31, 2009, no person or State or local government agency may encode or embed a social security number in or on a card or document, including, but not limited to, using a bar code, chip, magnetic strip, R…

(5 ILCS 179/35) Sec. 35. Identity-protection policy; local government. (a) Each local government agency must draft and approve an identity-protection policy within 12 months after the effective date of this Act. The policy must do all of the following: (1) Identify this Act. (2) …

(5 ILCS 179/37) Sec. 37. Identity-protection policy; State. (a) Each State agency must draft and approve an identity-protection policy within 12 months after the effective date of this Act. The policy must do all of the following: (1) Identify this Act. (2) Require all employees …