Title 5, STATE AND LOCAL ADMINISTRATION

Sec. 13. Records designated as confidential by law shall be so treated by the administration in the maintenance, storage, transfer, or other disposition of those records. Confidential records scheduled for destruction shall be destroyed in such a manner that they cannot be read, …

Sec. 14. (a) A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a records retention schedule or with the written consent of the administration. (b) Subject to section 11 of this chapter, title to any reco…

Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official's term of office or appointment, deliver to the public official's successor, or to the administration if there is no successor, all materi…

Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives. (b) The administration may enter into agreements with the …

Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with existing records retention schedules or a written agreement consistent with the rules of the administration for permanent preservation, any official books, records, documents…

Sec. 18. (a) The oversight committee on public records consists ex officio of: (1) the governor or the governor's designee; (2) the secretary of state or the secretary's designee; (3) the state examiner of the state board of accounts or the state examiner's designee; (4) the dire…

Sec. 19. (a) It is the duty of the oversight committee to: (1) function as the policy making body for the administration; and (2) determine what records have no apparent official value but should be preserved for research or other purposes. (b) The oversight committee has final a…

Sec. 2. (a) This chapter applies to records: (1) open to the public and carrying no classification or restriction; (2) required to be kept confidential by federal law, rule, or regulation; (3) declared confidential by the general assembly; or (4) declared confidential by a rule a…

Sec. 20. (a) The oversight committee shall require use of archival materials, processes, and standards for records that the administration determines should be preserved indefinitely. (b) The oversight committee may adopt rules under IC 4-22-2 necessary for the performance of its…

Sec. 3. There is created the Indiana archives and records administration to administer this chapter. The administration shall adopt a seal which shall be the seal of the state of Indiana. The administration shall offer its services to the legislative and judicial branches of stat…

Sec. 4. (a) The governor shall appoint a director as the executive head of the administration. The director must be versed in the principles of information management, archives, and the affairs and organization of state government. It is the intent of the general assembly that th…

Sec. 5. (a) Subject to approval by the oversight committee on public records created by section 18 of this chapter, the administration shall do the following: (1) Establish a forms management program for state forms. (2) Establish and maintain a central cross index filing system …

Sec. 5.3. (a) The state archives preservation and reproduction account (referred to in this section as "the account") is established as an account within the state general fund. The account shall be administered by the administration. The money in the account does not revert to a…

Sec. 6. The administration shall do the following: (1) Establish standards for the: (A) design; (B) redesign; (C) numbering; (D) standardization; (E) consolidation; or (F) when obsolete, elimination; of all forms used by state government. (2) Apply the definition of record to any…

Sec. 6.5. (a) This section does not apply to a printed document that was printed and in stock before July 1, 1995. (b) As used in this section, "multiracial" means having a biological parent who is of a different race from the other biological parent. (c) All forms, questionnaire…

Sec. 7. The administration shall make the archives of the state available for public use under supervised control at reasonable hours. However, the administration shall weigh the need for preservation from deterioration or mutilation of original records in establishing access use…

Sec. 8. The administration shall operate a state imaging and microfilm laboratory. The oversight committee in coordination with the supreme court shall promulgate regulations concerning quality standards for microfilming and imaging documents that shall allow documents meeting th…

Sec. 9. Copies of records transferred from the office of their origin to the custody of the administration, when certified by the director or the director's designee, under seal of the administration, shall have the same force and effect as if certified by the original custodian.…