Title 5, TITLE 5. STATE AND LOCAL ADMINISTRATION

Sec. 1. (a) The definitions in this section apply throughout this chapter. (b) "Administration" means the Indiana archives and records administration created by this chapter. (c) "Agency" means any state office, department, division, board, bureau, commission, authority, or other…

Sec. 10. (a) Each agency and local government shall: (1) Make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and local government to protect the legal and …

Sec. 11. Title to any record transferred to the Indiana state archives as authorized by this chapter or IC 5-15-6 shall be vested in the administration. However, title to any record deposited in the Indiana state records center shall remain with the agency transferring that recor…

Sec. 12. The administration shall establish and maintain a critical records program for the state of Indiana. It shall determine what records are essential to the continuity of state and local government operations and shall survey agency and local government records to identify …

Sec. 13. Records designated as confidential by law shall be so treated by the administration in the maintenance, storage, transfer, or other disposition of those records. Confidential records scheduled for destruction shall be destroyed in such a manner that they cannot be read, …

official or agency Sec. 14. A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a records retention schedule or with the written consent of the administration. As added by Acts 1979, P.L.40, SEC.1. Amended…

records with archives and records administration upon termination of state agency or local government Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official's term of office or appointment, del…

legislature and supreme court Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives. (b) The administration may e…

and other materials to archives and records administration; copying Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with existing records retention schedules or a written agreement consistent with the rules of the administratio…

and expenses Sec. 18. (a) The oversight committee on public records consists ex officio of: (1) the governor or the governor's designee; (2) the secretary of state or the secretary's designee; (3) the state examiner of the state board of accounts or the state examiner's designee;…

Sec. 19. (a) It is the duty of the oversight committee to: (1) function as the policy making body for the administration; and (2) determine what records have no apparent official value but should be preserved for research or other purposes. (b) The oversight committee has final a…

Sec. 2. (a) This chapter applies to records: (1) open to the public and carrying no classification or restriction; (2) required to be kept confidential by federal law, rule, or regulation; (3) declared confidential by the general assembly; or (4) declared confidential by a rule a…

As added by P.L.213-2015, SEC.65. Repealed by P.L.42-2018, SEC.26.

legislative and judicial branches Sec. 3. There is created the Indiana archives and records administration to administer this chapter. The administration shall adopt a seal which shall be the seal of the state of Indiana. The administration shall offer its services to the legisla…

Sec. 4. (a) The governor shall appoint a director as the executive head of the administration. The director must be versed in the principles of information management, archives, and the affairs and organization of state government. It is the intent of the general assembly that th…

Sec. 5. (a) Subject to approval by the oversight committee on public records created by section 18 of this chapter, the administration shall do the following: (1) Establish a forms management program for state forms. (2) Establish and maintain a central cross index filing system …

establishment Sec. 5.3. (a) The state archives preservation and reproduction account (referred to in this section as "the account") is established as an account within the state general fund. The account shall be administered by the administration. The money in the account does n…

eliminating forms; consultation with affected agency or local government Sec. 6. The administration shall do the following: (1) Establish standards for the: (A) design; (B) redesign; (C) numbering; (D) standardization; (E) consolidation; or (F) when obsolete, elimination; of all …

classification Sec. 6.5. (a) This section does not apply to a printed document that was printed and in stock before July 1, 1995. (b) As used in this section, "multiracial" means having a biological parent who is of a different race from the other biological parent. (c) All forms…

preservation; furnishing copies of archival materials Sec. 7. The administration shall make the archives of the state available for public use under supervised control at reasonable hours. However, the administration shall weigh the need for preservation from deterioration or mut…

microfilming and imaging documents Sec. 8. The administration shall operate a state imaging and microfilm laboratory. The oversight committee in coordination with the supreme court shall promulgate regulations concerning quality standards for microfilming and imaging documents th…

administration; force and effect Sec. 9. Copies of records transferred from the office of their origin to the custody of the administration, when certified by the director or the director's designee, under seal of the administration, shall have the same force and effect as if cer…