Title I, STATE SOVEREIGNTY AND MANAGEMENT (Ch. 1 - 38D)

All officers and employees of the state and of political subdivisions of the state shall allow the department the reasonable use of public buildings under their control, and furnish heat, light, and furniture for any examination, hearing, or investigation authorized by this subch…

1. All officers and employees of the state shall comply with and aid in all proper ways in carrying out the provisions of this subchapter and the rules and orders under this subchapter . All officers and employees shall furnish any records or information which the director requir…

1. A separate, special Iowa state health insurance administration fund is created in the state treasury under the control of the department. The fund shall consist of all moneys deposited in the fund from proceeds of a monthly per contract administrative charge assessed and colle…

1. A state disbursing or auditing officer shall not make or approve or take part in making or approving a payment for personnel services to any person unless the payroll voucher or account of the pay bears the certification of the director, or of the director’s authorized agent, …

1. An employee subject to the provisions of this subchapter shall have access to the employee’s personal file. 2. An applicant for a position subject to the provisions of this subchapter shall be permitted to review, in accordance with such rules as the director may prescribe, an…

The director shall employ appropriate staff to handle and adjust claims of state employees for workers’ compensation benefits pursuant to chapter 10A, subchapter III , and chapters 85 , 85A , and 85B , or, with the approval of the executive council, contract for the services or p…

A person who willfully violates this subchapter or any rules adopted pursuant to this subchapter , where no other penalty is prescribed, is guilty of a simple misdemeanor. 2003 Acts, ch 145, §83 Referred to in §8A.418

Effective July 1, 2011, notwithstanding any provision of law to the contrary, all pay and allowances to state employees shall be paid via electronic funds transfer, unless otherwise provided pursuant to a collective bargaining agreement. A state employee may elect to receive pay …

1. A terminal liability health insurance fund is created in the state treasury under the control of the department of administrative services. The proceeds of the terminal liability health insurance fund shall be used by the department of administrative services to pay the state’…

1. Unless otherwise provided by law, the governor shall establish a salary for nonelected persons appointed by the governor within the executive branch of state government. In establishing a salary for a person holding a position enumerated in subsection 3 within the range provid…

The department shall provide for the efficient management and administration of the financial resources of state government and shall have and assume the following powers and duties: 1. Centralized accounting and payroll system. To assume the responsibilities related to a central…

The director shall prescribe by rule the manner and methods by which all departments and agencies of the state who collect money for and on behalf of the state shall cause the money to be deposited with the treasurer of state or in a depository designated by the treasurer of stat…

The department shall develop and administer an indirect cost allocation system for state agencies. The system shall be based upon standard cost accounting methodologies and shall be used to allocate both direct and indirect costs of state agencies or state agency functions in pro…

The director may at any time require any person receiving money, securities, or property belonging to the state, or having the management, disbursement, or other disposition of them, an account of which is kept in the department, to render statements of them and information in re…

If an officer who is accountable to the state treasury for any money or property neglects to render an account to the director within the time prescribed by law, or if no time is so prescribed, within twenty days after being required to do so by the director, the director shall s…

If an officer fails to pay into the state treasury the amount received by the officer within the time prescribed by law, or having settled with the director, fails to pay the amount found due, the director shall charge the officer with twenty percent damages on the amount due, wi…

The penal provisions in sections 8A.507 and 8A.508 are subject to any legal defense which the officer may have against the account as stated by the director, but judgment for costs shall be rendered against the officer in the action, whatever its result, unless the officer render…

When a county treasurer or other receiver of public money seeks to obtain credit on the books of the department for payment made to the county treasurer, before giving such credit the director shall require that person to take and subscribe an oath that the person has not used, l…

In those cases where the director is authorized to call upon persons or officers for information, or statements, or accounts, the director may issue a requisition therefor in writing to the person or officer called upon, allowing reasonable time, which, having been served and ret…

The director is limited in authorizing the payment of claims, as follows: 1. Funding limit. a. A claim shall not be allowed by the department if the appropriation or fund of certification available for paying the claim has been exhausted or proves insufficient. b. The authority o…

1. The department shall develop and maintain the following: a. An electronic travel authorization form to be used for any executive branch employee’s out-of-state travel, conference, or related expenditures associated with the employee’s official duties. The electronic travel aut…

The director before approving a claim on behalf of the department shall determine: 1. That the creation of the claim is clearly authorized by law. Statutes authorizing the expenditure may be referenced through account coding authorized by the director. 2. That the claim has been …

1. Before a warrant or its equivalent is issued for a claim payable from the state treasury, the department shall file an itemized voucher showing in detail the items of service, expense, item furnished, or contract for which payment is sought. However, the director may authorize…

A warrant shall bear on its face the signature of the director or its facsimile, or the signature of an assistant or its facsimile in case of a vacancy in the office of the director; a proper number, date, amount, and name of payee; a reference to the law under which it is drawn;…

All warrants shall be drawn to the order of the person entitled to payment or compensation, except that when goods or materials are purchased in foreign countries, warrants may be drawn upon the treasurer of state, payable to the bearer for the net amount of invoice and current e…

In no case shall warrants be drawn in the name of the certifying office, department, board, or institution, or in the name of an employee, except for personal service rendered or expense incurred by the employee, unless express statutory authority exists therefor. 2003 Acts, ch 1…

A claim shall not be allowed when the claim will exceed the amount specifically appropriated for the claim. 2003 Acts, ch 145, §100

On the last business day of each month, the director shall cancel and request the treasurer of state to stop payment on all state warrants which have been outstanding and unredeemed by the treasurer of state for six months or longer. 2003 Acts, ch 145, §101 Referred to in §25.2 ,…

This subchapter shall be known and may be cited as the “State Archives and Records Act” . 2003 Acts, ch 92, §4 CS2003, §305.1 2023 Acts, ch 19, §1384, 1399 C2024, §8A.601

As used in this subchapter , unless the context otherwise requires: 1. “Agency” means any executive or legislative branch department, office, commission, board, or other unit of state government except as otherwise provided by law. 2. “Archives” means records that have been appra…

A state records commission is created. The commission shall consist of the following officials or their designees: 1. The secretary of state. 2. The treasurer of state. 3. The director of revenue. 4. The director of the department of management. 5. The state librarian. 6. The aud…

The commission shall adopt government information policies, standards, and guidelines to do all of the following: 1. Provide for economy and efficiency in the creation, organization, maintenance, administrative use, security, public availability, and final disposition of governme…

Members of the commission shall serve without compensation but may receive their actual expenses incurred in the performance of their duties. 2003 Acts, ch 92, §8 CS2003, §305.5 2023 Acts, ch 19, §1399 C2024, §8A.605

The commission shall have its offices at the seat of government but may hold meetings in other locations. The commission shall meet at the call of the chairperson. 2003 Acts, ch 92, §9 CS2003, §305.6 2023 Acts, ch 19, §1399 C2024, §8A.606 2024 Acts, ch 1170, §82

The department, through the state archives and records program, is the primary agency responsible for providing administrative personnel and services for the commission. 2003 Acts, ch 92, §10 CS2003, §305.7 2023 Acts, ch 19, §1388, 1399 C2024, §8A.607

1. The commission shall do all of the following: a. Develop and adopt government information policies, standards, and guidelines for the creation, storage, retention, and disposition of records. b. In consultation with the department of homeland security and emergency management,…

1. The department shall do all of the following as it relates to state records and archives: a. Administer the state archives and records program and provide administrative support to the state records commission through the state archives and records program. b. Appoint a state …

1. Each agency head shall do all of the following: a. Make and maintain records containing adequate and proper documentation of the agency organization, functions, policies, decisions, procedures, and essential transactions designed to furnish information to protect the legal and…

Upon the termination of a state agency whose functions have not been transferred to another agency, custody of the records of the agency shall transfer to the commission. 2003 Acts, ch 92, §14 CS2003, §305.11 2023 Acts, ch 19, §1399 C2024, §8A.611

A preservation duplicate record shall have the same force and effect for all purposes as the original record whether or not the original record is in existence. A certified transcript, exemplification, or copy of a preservation duplicate record shall be deemed for all purposes to…

All records made or received by or under the authority of or coming into the custody, control, or possession of public officials of this state in the course of their public duties are the property of the state and shall not be mutilated, destroyed, transferred, removed, or otherw…

No member of the commission or head of an agency shall be held liable for damages or loss, or civil or criminal liability, because of the destruction of public records pursuant to the provisions of this subchapter or any other law authorizing their destruction. 2003 Acts, ch 92, …

The state department of transportation and the agencies and institutions under the control of the state board of regents are exempt from the state records manual and the provisions of this subchapter . However, the state department of transportation and the state board of regents…

The duties of the department as it relates to the historical resources of the state shall include all of the following: 1. Develop a comprehensive, coordinated, and efficient policy to preserve, research, interpret, and promote to the public an awareness and understanding of loca…

1. A state historical society board of trustees is established consisting of seven members selected as follows: a. Two members shall be elected by the members of the state historical society according to rules established by the board of trustees. b. The governor shall appoint fi…

The director may: 1. Make and sign any agreements and perform any acts which are necessary, desirable, or proper to carry out the purpose of the department as it relates to the historical resources of the state. 2. Request and obtain assistance and data from any department, divis…