Title 44, Public Records and Recorders
0 chapters · 207 sections in this title.
La. Rev. Stat. § 44:403 Counsel
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§403. Counsel Legal services for the division shall be provided by the secretary or the attorney general and the various district attorneys in their various districts. Acts 1985, No. 238, §1, eff. July 6, 1985.
La. Rev. Stat. § 44:404 State archivist
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§404. State archivist The secretary will appoint a professionally qualified state archivist and director of the division of archives, records management, and history who shall have administrative responsibility for the division and shall serve as the archivist of the state of Lou…
La. Rev. Stat. § 44:405 Powers and duties
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§405. Powers and duties A. The secretary shall enforce the provisions of this Chapter and pursuant thereto may promulgate policies not inconsistent with law and in accordance with the Administrative Procedure Act establishing: (1) Procedures for the creation and submission of ret…
La. Rev. Stat. § 44:406 Collection of records
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§406. Collection of records The state archivist may collect and accept records of any format, papers, and artifacts from agencies or the public, provided that these records adhere to the mission of the division as provided in R.S. 44:401. The division shall prepare inventories, i…
La. Rev. Stat. § 44:407 Repealed by Acts 2024, No
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§407. Repealed by Acts 2024, No. 508, §2.
La. Rev. Stat. § 44:408 Archives and records center building; duty custody and control
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§408. Archives and records center building; duty custody and control A. The secretary shall have custody and control of the Louisiana State Archives and its contents to house and facilitate operations of the various archives and records management programs, including the records …
La. Rev. Stat. § 44:409 Appointment of advisory groups
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§409. Appointment of advisory groups The secretary may from time to time appoint advisory groups to more effectively obtain the best professional thinking of groups including but not limited to the bar, historians, political scientists, accountants, genealogists, patriotic groups…
La. Rev. Stat. § 44:41 Receiving and filing map, plat, etc
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§41. Receiving and filing map, plat, etc. for record A. After September 1, 1970, no clerk of court, recorder of mortgages or register of conveyances, or any other public authority shall receive and file for record any map, plat, or survey attached to and pertaining to the sale or…
La. Rev. Stat. § 44:410 §410
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§410. §410. Records management programs A. The secretary shall maintain a statewide records management program that prescribes policies and principles to be followed by state and local agencies for the economical and efficient management of state and local government records, to …
La. Rev. Stat. § 44:411 §411
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§411. §411. Record management obligation of agency heads The secretary shall establish standards for the retention of records of continuing value and monitor state and local agencies in the application of such standards to all records in their custody. To facilitate this applicat…
La. Rev. Stat. § 44:412 Repealed by Acts 2024, No
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§412. Repealed by Acts 2024, No. 508, §2.
La. Rev. Stat. § 44:413 Repealed by Acts 2024, No
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§413. Repealed by Acts 2024, No. 508, §2.
La. Rev. Stat. § 44:414 Repealed by Acts 2024, No
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§414. Repealed by Acts 2024, No. 508, §2.
La. Rev. Stat. § 44:415 Imaging and preservation services
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§415. Imaging and preservation services The imaging and preservation services program shall provide conversion services for the state. All agencies shall contract with the division for conversion services or shall comply with the conversion standards and disposal request procedur…
La. Rev. Stat. § 44:416 Repealed by Acts 2024, No
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§416. Repealed by Acts 2024, No. 508, §2.
La. Rev. Stat. § 44:417 Deposit of records of historical value; transfer of deposited records to public or
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§417. Deposit of records of historical value; transfer of deposited records to public or educational institutions; disposition of abandoned property A. The records and associated historical materials of any governor of the state of Louisiana, or any other official of the state, s…
La. Rev. Stat. § 44:418 Responsibility for custody, use, and withdrawal of records
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§418. Responsibility for custody, use, and withdrawal of records The state archivist shall be responsible for the custody, use, and withdrawal of records transferred to the division and shall, whenever the usage of any records is subject to statutory limitation and restrictions, …
La. Rev. Stat. § 44:419 §419
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§419. §419. Preservation, conservation, and exhibition of records A. The secretary shall maintain a conservation and exhibition program and shall provide for the preservation, conservation, and exhibition of records at the Louisiana State Archives. B. The secretary shall provide …
La. Rev. Stat. § 44:42 Immunity from suit for invasion of privacy
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§42. Immunity from suit for invasion of privacy A. Any custodian who releases records in response to a public records request made pursuant to this Chapter shall be immune from any lawsuit for invasion of privacy alleged to be caused by the release of public records, provided the…
La. Rev. Stat. § 44:420 Deposit of papers and other historical materials of officials and individuals
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§420. Deposit of papers and other historical materials of officials and individuals The state archivist is authorized to accept for deposit: the records, papers, and other historical materials of former governors of the state of Louisiana, or of any other official or former offic…
La. Rev. Stat. § 44:421 Authorization to certify facts; evidentiary status of any reproductions
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§421. Authorization to certify facts; evidentiary status of any reproductions A. Any official who is authorized to certify to facts on the basis of records in his custody is authorized to certify to facts on the basis of records that have been transferred by him or his predecesso…
La. Rev. Stat. § 44:422 Safeguards against the removal, unlawful destruction, or loss of records
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§422. Safeguards against the removal, unlawful destruction, or loss of records A. The head of each agency shall establish such safeguards against removal or loss of records as the agency head shall consider necessary and as may be required by rules and regulations issued under au…
La. Rev. Stat. § 44:423 Repealed by Acts 2024, No
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§423. Repealed by Acts 2024, No. 508, §2.
La. Rev. Stat. § 44:424 Authority of state financial officers and others not limited
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§424. Authority of state financial officers and others not limited Nothing in this Chapter shall be construed as limiting the authority of the commissioner of administration, or other officers charged with prescribing accounting systems, forms, or procedures or of lessening the r…
La. Rev. Stat. § 44:425 Department of Revenue; exemption
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§425. Department of Revenue; exemption The Department of Revenue and all of its records and files shall be exempt from the operation of this Chapter, except those records and files which the secretary of the department, in his discretion, deems to be nonconfidential and nonprivil…
La. Rev. Stat. § 44:426 Transfer of inactive legislative records to archives
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§426. Transfer of inactive legislative records to archives A. The secretary of the Senate and the clerk of the House of Representatives shall, unless otherwise directed by the Senate or House of Representatives, obtain at the close of each session of the legislature all of the in…
La. Rev. Stat. § 44:427 Advisory Board of the Louisiana State Archives
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§427. Advisory Board of the Louisiana State Archives A. The Advisory Board of the Louisiana State Archives is hereby created in the Department of State. B. The Advisory Board of the Louisiana State Archives shall be composed of the following members: (1) Five members appointed by…
La. Rev. Stat. § 44:428 §§428 to 430 Repealed by Acts 1985, No
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§428. §§428 to 430 Repealed by Acts 1985, No. 238, §1, effective July 6, 1985.
La. Rev. Stat. § 44:5 Records of the office of the governor
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§5. Records of the office of the governor A. The legislature recognizes that it is essential to the maintenance of a democratic society that public business be performed in an open and public manner, and that the citizens be advised of and be aware of the performance of public of…
La. Rev. Stat. § 44:5.1 Records of the office of a statewide elected official
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§5.1. Records of the office of a statewide elected official A. Any record of the office of a statewide elected official that pertains to the schedule of the official or of an employee of the office and that contains security details that, if made public, may impair the safety of …
La. Rev. Stat. § 44:501 Board; creation; appointment; compensation
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§501. Board; creation; appointment; compensation A. The Louisiana Historical Records Advisory Board is hereby created in the Department of State. B. The board shall be comprised of fifteen members. The membership of the board shall be: (1) The secretary of state or his designee w…
La. Rev. Stat. § 44:502 Duties of the board
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§502. Duties of the board A. The duties of the board shall include the following: (1) To sponsor and publish surveys regarding the conditions of and needs concerning historical records in this state. (2) To develop and solicit proposals for historical records projects to be under…
La. Rev. Stat. § 44:503 State historical records coordinator duties; deputy state historical records coordinator
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§503. State historical records coordinator duties; deputy state historical records coordinator duties A. The secretary of state, or his designee, shall serve as the state historical records coordinator for the board. The duties of the state historical records coordinator shall in…
La. Rev. Stat. § 44:504 REPEALED BY ACTS 1989, NO
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§504. REPEALED BY ACTS 1989, NO. 46, §1; ACTS 1989, NO. 662, §8, EFF. JULY 7, 1989.
La. Rev. Stat. § 44:51 Definitions
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§51. Definitions As used in this Part, the following terms shall have the meanings hereinafter ascribed to each, unless the context clearly indicates another meaning: (1) "Abuse" means causing or attempting to cause physical harm, placing another person in fear of physical harm, …
La. Rev. Stat. § 44:52 Address confidentiality program; application; certification; substitute address; renewal; prohibited acts; penalties
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§52. Address confidentiality program; application; certification; substitute address; renewal; prohibited acts; penalties A.(1) The Louisiana Department of State Address Confidentiality Program is hereby established to provide for the confidentiality of the physical addresses of …
La. Rev. Stat. § 44:53 Cancellation of certification
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§53. Cancellation of certification A.(1) If a program participant or the minor or incapacitated person on whose behalf the application is made legally changes his name, he shall notify the secretary of state's office within seven days of the approval of the name change and provid…
La. Rev. Stat. § 44:54 Substitute address; use
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§54. Substitute address; use A.(1) A program participant may inform any state or local agency that he is a program participant and request that such agency use the substitute address designated by the secretary of state as the participant's address of record for such agency. If a…
La. Rev. Stat. § 44:55 Secretary of state; use of substitute address; exceptions
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§55. Secretary of state; use of substitute address; exceptions The secretary of state shall not make any records in a program participant's file available for inspection or copying, other than the substitute address designated by the secretary of state, except under any of the fo…
La. Rev. Stat. § 44:56 Program participants; application assistance
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§56. Program participants; application assistance The secretary of state shall designate state and local agencies and nonprofit organizations which may assist victims of abuse, sexual assault, or stalking in making application to the secretary of state's office for certification …
La. Rev. Stat. § 44:57 Service of process
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§57. Service of process A. Service of citation or other process on a program participant shall be made on the secretary of state. If a person makes service of citation or other process on a program participant at the program participant's physical address or personally on the pro…
La. Rev. Stat. § 44:6 Completed reports of the Legislative Auditor
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§6. Completed reports of the Legislative Auditor The completed reports of audits of the Legislative Auditor shall be public records and shall be available at the office of the Legislative Auditor three days after the completion of the reports. Amended by Acts 1982, No. 117, §1.
La. Rev. Stat. § 44:67.1 Acceptance of collective bargaining agreement
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§67.1. Acceptance of collective bargaining agreement A. No collective bargaining agreement to which a public employer is a party shall be accepted or ratified by the public employer or its representative until the collective bargaining agreement has been made available to the pub…
La. Rev. Stat. § 44:67.2 Construction; enforcement
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§67.2. Construction; enforcement A. The provisions of this Part shall be liberally construed to accomplish its purposes. B. The provisions of this Part shall not be construed to affect the rights of a public employer pursuant to Part V of Chapter 9 of Title 23 of the Louisiana Re…
La. Rev. Stat. § 44:7 Hospital records
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§7. Hospital records A. Except as provided in Subsections B, C, and E of this Section and R.S. 44:17, the charts, records, reports, documents, and other memoranda prepared by physicians, surgeons, psychiatrists, nurses, and employees in the public hospitals of Louisiana, adult or…
La. Rev. Stat. § 44:71 Offices for recording mortgages and conveyances
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§71. Offices for recording mortgages and conveyances A. There is established in each parish an office for the recording of mortgages and privileges and one for the recordation of conveyances and transfer of immovables. B. The clerks of the several district courts throughout the s…
La. Rev. Stat. § 44:72 Seal
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§72. Seal Each recorder shall have an official seal, which he shall attach to all acts, certificates, and other instruments, executed or granted by him. Failure to affix the seal does not affect the validity or effect of the instruments. Acts 2005, No. 169, §6, eff. July 1, 2006;…
La. Rev. Stat. § 44:73 Location of office
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§73. Location of office The recorders shall maintain their offices at the parish seat where the permanent records of the office shall be maintained. The recorders may also establish branch or ancillary offices in the parish to accept documents and to provide those services that t…
La. Rev. Stat. § 44:74 Repealed by Acts 1974, No
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§74. Repealed by Acts 1974, No. 540, §2
La. Rev. Stat. § 44:75 Deputies
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§75. Deputies Except in the parish of Orleans, the recorder may appoint deputies whose duties shall be the same as those of the recorder. Before entering upon the duties of his office the deputy shall take the oath that the law prescribes for the recorder. Acts 2005, No. 169, §6,…