Mississippi Administrative Code

The Individualized Plan for Employment should include the appropriate outcomes and services necessary to achieve the individual's specific chosen employment outcome. Outcomes and services should be consistent with the client's unique strengths, resources, priorities, concerns, ab…

Substantiality of Services Policy: The definition of substantiality of services includes all the needs that should be met in the IPE, its amendments, and otherwise in the case record. These needs should include both those pertaining to the vocational abilities of the individual a…

The Mississippi Department of Rehabilitation Services is committed to ensuring all funds are handled using sound financial management and proper accounting practices. These practices should facilitate the goals and objectives of the program. Only those funds necessary for diagnos…

MDRS chooses to consider the financial need of clients or applicants who are receiving services through Trial Work Experiences or during an Extended Evaluation for purposes of determining the extent of their participation in the costs of vocational rehabilitation services, other …

The Agency has established a Fee Schedule that represents the Department's "maximum allowable fee" for medical services, equipment, supplies, and the like. The Fee Schedule Manual offers guidelines on authorizing for these types of services and must be adhered to when the Agency …

The State of Mississippi enters into contracts with vendors for certain goods and services on an annual basis. When State contracts are in effect, these items must be obtained from the vendor indicated on the contract. No bids are required. Notes 32 Miss. Code. R. 21-8-8.3

Items not covered by the Agency Fee Schedule or a State Contract are subject to the Mississippi Public Purchases law. This law requires the following for all client service purchases authorized by the counselor: 1. Purchases of $5,000.00 or under, exclusive of freight or shipping…

The Mississippi Department of Information Technology Services (ITS) governs the acquisition of any computer/telecommunications equipment, word processing equipment, computer software, or computer/telecommunications services. Requests for purchase of any of the above for clients, …

Drugs and medication may be authorized when necessary for the treatment of a condition that affects the rehabilitation program. They may also be provided as part of a broader physical rehabilitation program. The Agency will approve drugs that comply with rates established by the …

Authorizations will be issued only after a case has been placed in application status. A written authorization for services shall be made either before or at the same time as the purchase of the services. After eligibility has been determined, in emergency situations that might c…

Payment of a valid obligation may be approved when the authorized goods or services have been received by the client or authorized agency personnel and the vendor has signed, returned our Statement of Account and supplied an invoice when required. State purchasing law requires pa…

A client's case shall be closed when it has been determined by the counselor that planned services are completed, as appropriate, or that additional vocational rehabilitation services are either unnecessary or inappropriate. Notes 32 Miss. Code. R. 21-9.0

It is the mission of the Mississippi Department of Rehabilitation Services (MDRS / the Department) to provide appropriate and comprehensive services to Mississippians with disabilities in a timely and effective manner. Programs and services assist individuals with disabilities to…

In keeping with its mission, MDRS operates a non-profit community rehabilitation program (CRP), The Addie McBryde Rehabilitation Center (the Center). The mission of the Center is to provide options which promote the personal, social and economic independence of persons living wit…

Located in Jackson, Mississippi, on the University of Mississippi Medical Center campus, the Center provides the following: Personal Adjustment Training in Orientation and Mobility, Personal Management, Techniques of Daily Living, Leisure Education, Recreation, Arts & Crafts, Com…

1. The Center's leadership is philosophically, as well as legally, committed to ensuring that the human rights, dignity, health, and safety of all its clients are fully protected. 2. The Center's leadership is committed to soliciting and utilizing input from those served througho…

The Center has established a code of ethics and seeks to adhere in all its activities and services to the highest ethical and moral standards. At any time that a presumed violation of either the Addie McBryde Code of Ethics or the Mississippi Department of Rehabilitation Services…

As set by state statute and through management by the Mississippi Department of Rehabilitation Services, the Governing Authority provides effective and ethical leadership and stability for the Center so that it can achieve its stated mission. Together they have responsibility for…

The Department provides overall technology solutions and support for the Center. This includes hardware, software, assistive technology, security, virus protection, backup and disaster recovery plan and repairs and maintenance. Notes 32 Miss. Code. R. 23-10.00

AACE (Accessible Automated Case Environment) provides communication, data collection, documentation and performance information via the agency network. Service requests from district counselors within the network are completed on-line. Notes 32 Miss. Code. R. 23-10.01

The Addie McBryde Center takes all necessary actions to safeguard the use of information technology and confidential information stored and accessed on the Center's computers and the MDRS agency network. (Reference: "Information Technology and Computers" file.) Notes 32 Miss. Cod…

All staff are required to sign a statement regarding appropriate and ethical use of computer equipment and agency information at the time of employment. Notes 32 Miss. Code. R. 23-10.03

The Addie McBryde Rehabilitation Center for the Blind is philosophically, as well as legally, committed to insuring that the rights of all its clients are fully protected. These policies and procedures are communicated to persons served, Center faculty and staff, consultants, int…

The Center uses the complaint/suggestions procedure to allow for client allegations of possible infringements of his/her rights. Whenever there is a suspected case of client abuse, neglect or exploitation, the Center staff follows procedures contained in the MDRS Policy Manual. A…

Signed informed consent is obtained from the person served prior to the implementation of any procedures that restrict or limit the rights of the person served (e.g.: removal of phone privileges, short-term suspensions, terminations). (Reference: Blank Forms Book.) Positive behav…

Abuse of any individual served by a staff member is considered a serious offense. Abuse includes any type of physical abuse (including corporal punishment) and/or any psychological abuse (including humiliating, degrading, or exploiting). The party involved is subject to dismissal…

The Department maintains a strict policy regarding the prohibition of sexual harassment in any form. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when submission to or rejection of this…

The Center does not release a client, who is under age, legally adjudicated as not competent or whose mental and/or intellectual condition prevents the ability to adequately represent his/her own interests, to any party other than the person's parent, spouse or legal guardian unl…

The grievance procedures for clients of the Addie McBryde Rehabilitation Center are adapted from the Hearing Policy in the Mississippi Department of Rehabilitation Services Vocational Rehabilitation/Vocational Rehabilitation for the Blind Policy Manual. This information is in the…

The Center is geographically located in the central part of the state and in an area in the community that is readily accessible to clients, staff, and visitors. The facility is designed to provide adequate parking, dining areas, and other common services. Areas in the physical p…

The Center has a written plan for addressing barriers Identified in the following areas: 1. Attitudes - The Addie McBryde Center is committed to the removal of all attitudinal barriers to service access. Center staff, OVRB personnel, and clients are assessed regarding attitudes, …

Resources for assessing accessibility include, but are not limited to: 1. MDRS Assistive Technology Staff 2. AMRC Client Management Staffings 3. AMRC Client Exit Interviews 4. AMRC Client Follow-up Survey 5. AMRC Annual Survey 6. Director/Clients Meetings Notes 32 Miss. Code. R. …

The Center has an Outcomes Measurement System, which meets the following criteria: 1. Measures results of programs and services 2. Includes all programs 3. Includes all persons served 4. Measures regularly the progress of those being served in relation to program goals 5. Evaluat…

Examples of confidential records include, but are not limited to, client files, performance appraisal information on individual employees, employee reprimands/commendations, personnel and training records, I-9 information, and accounting and budget information. Notes 32 Miss. Cod…

The Addie McBryde Center takes precautions to protect all confidential administrative and case records by the following steps: 1. Access to confidential records is limited to the Center Director, the Assistant Center Director, the Program Manager designated to monitor the client'…

All confidential administrative and case records are kept for a minimum of three years with the exception of certain accounting records which are retained indefinitely. (Reference: OVR/OVRB Policy and Procedures Manual.) Notes 32 Miss. Code. R. 23-13.03

Each Center employee has a permanent personnel file to retain the employment application, job description (may include a Job Content Questionnaire), verification of credentials, performance appraisals, payroll deductions, salary, and position changes, etc. The official records fo…

If a client does not report on the scheduled admission date, the referring counselor is notified in writing immediately. If the client is not rescheduled for entry, the Center retains the referral information in a "No Show" file. Notes 32 Miss. Code. R. 23-13.05

See the OVR/OVRB Policy and Procedures Manual. Notes 32 Miss. Code. R. 23-13.06

Each client has a hard copy individual case file. During their stay at the Center, the Center Nurse maintains a separate medical file. Upon completion of the program of services, the medical file is combined with the case file. Records are clear, complete and current. Reports are…

The client record is divided into four sections. After the initial referral information, all subsequent information is filed in inverse chronological order based on date of receipt. Section One contains the original referral documents, including: initial referral material and the…

A case file should include the following: 1. Case identification data 2. Name and address of client's guardian, if appropriate 3. Pertinent history, diagnosis of disability, limitations, special needs (e.g., communication), and desired outcomes/expectations 4. Prescribed medicati…

All files are kept current. Information is recorded within 48 hours of the event and exit reports within ten working days following termination/completion of program. Individual instructional areas may maintain work sheets pertinent to that area to record information. However thi…

Entries in the Case Notes are signed with the person's first initial and last name. All formal reports and official outgoing correspondence include full signature. Notes 32 Miss. Code. R. 23-13.11

The Center provides a bi-annual internal quality assurance and record keeping review of client files. The Assistant Director for Client Services performs the quality assurance analysis and provides a written report to the Center Director. A representative sampling is reviewed. Th…

The information in the following section contains procedures that are common to each of the primary service areas of the Center Personal Adjustment Training, Vocational Evaluation, and Low Vision. A. Referrals Service requests are submitted to the Center via AACE (the Automated A…

Personal Adjustment Training is an array of services provided directly at the Addie McBryde Center and through linkage with other resources in the community which takes into consideration the needs of the individual served and that person's family, the informed choices of the ind…