Mississippi Administrative Code

These rules apply to all oral proceedings held for the purpose of providing the public with an opportunity to make oral presentations or written input on proposed new rules, amendments to rules, and proposed repeal of existing rules for the SLDS Governing Board. When a political …

The SLDS Governing Board will issue declaratory opinions regarding the applicability to specified facts of: A. A statute administered or enforceable by the SLDS Governing Board; B. A rule or regulation promulgated by the SLDS Governing Board; or, C. An order issued by the SLDS Go…

These rules and regulations shall be subject to review by an SLDS Governing Board committee on annual basis as set forth by the SLDS Governing Board Chair. The SLDS Governing Board committee shall prepare a report including recommendations for any actions to be considered by the …

The SLDS Governing Board shall enter into a five-year memorandum of agreement with a third party to serve as the state data clearinghouse. The third-party contractor shall be a center of excellence and a research organization with a demonstrated track record of combining and extr…

The SLDS Governing Board shall select an entity to provide application hosting services for www.lifetracks.ms.gov. Any data residing on the application server shall have been de-identified so that the identities of subjects cannot be readily ascertained or otherwise associated wi…

All data transferred for LifeTracks shall flow to the third-party contractor in accordance with applicable SLDS Governing Board rules, regulations, policies and procedures and in accordance with applicable state and federal laws. A. Individual governmental entities shall transfer…

The SLDS Governing Board is cognizant of the fact that it is necessary to transmit and process personal information in the form of Social Security Numbers (SSNs) in order to conduct the business of the board. The SLDS Governing Board takes its responsibilities with respect to the…

Agency/entity and/or program specific identification numbers shall also be transferred to the third-party contractor for the purpose of conducting data validation and quality control activities and to allow individual governmental entities contributing data to LifeTracks to use i…

The third-party contractor will establish a framework to initiate and control the implementation of security policies and standards for the SLDS Governing Board. The Governing Board will ensure that the State Data Clearinghouse's security posture is adequate and compliant with th…

All de-identification procedures shall be implemented with appropriate physical, technical, and administrative protections in place to maximize security, minimize risk, and ensure regulatory compliance. Data shall be de-identified through a process wherein a GUID is created that …

A software generated global unique identification number (GUID) will be created for each record. For all data transferred from governmental entities contributing data to LifeTracks to the third-party contractor, the SSN shall be replaced with the GUID that becomes the common link…

Additional privacy and confidentiality safeguards shall include only releasing information generated from the data transferred from individual state agencies and state entities to the third-party contractor in tabular form via the online reporting portal (www.lifetracks.ms.gov) a…

All governmental entities contributing data to LifeTracks shall designate a data manager to serve as the primary point of contact for all LifeTracks activities at the beginning of each state fiscal year and communicate this in writing to the SLDS Governing Board Chair and the des…

Memorandums of understanding (MOUs) shall be executed between the governmental entity providing data and the third-party contractor to ensure the safety, quality, and integrity of data in accordance with state and federal law. At any such time as the third-party contractor shall …

Data shall be transferred from individual governmental entities contributing data to LifeTracks as necessary to meet the requirements of Chapter 3 and in accordance with applicable MOUs but not less than annually and no later than October 15 of each calendar year. All data shall …

Governmental entities shall submit data in accordance with state and federal law. Upon receipt of data, the third-party contractor shall verify the list of data elements received from data contributors within ten (10) working days of receipt. Upon verification of the list of fiel…

Data validation shall be the primary responsibility of the third-party contractor and undertaken in accordance with SLDS Governing Board rules and regulations and the terms of applicable MOUs. The business rules, logic, and calculation methodology provided by the governmental ent…

Access to agreed-upon pre-defined statewide aggregate reports shall be publicly available through the LifeTracks one-stop portal. Access to sub-state level reports shall be subject to role-based credentials. De-identified individual data points shall never be part of pre-defined …

Data from Life Tracks shall be used to address requests that require data from multiple data contributors, and requests that are longitudinal in nature requiring data at different points in time. Requests for reports involving data within a single state agency/entity shall be ref…

Notes 10 Miss. Code. R. 501-8.1 Miss. Code Ann. § 37-154-3 Amended 9/3/2021 Repealed 5/15/2023

Notes 10 Miss. Code. R. 501-9.1 Miss. Code Ann. § 37-154-3

Notes 10 Miss. Code. R. 501-9.2 Miss. Code Ann. § 37-154-3

The Board of Trustees of State Institutions of Higher Learning, hereafter referred to as the Agency, is granted authority by the State of Mississippi for oversight of the Mississippi Office of Student Financial Aid and for administration of various state-supported student financi…

The Postsecondary Education Financial Assistance Board, hereafter referred to as the Board or the Postsecondary Board, was first created in 1975 to administer the state's guaranteed student loan program. The Board was later given authority for the state's primary grant programs. …

The Purpose of the Mississippi Postsecondary Education Financial Assistance Board is as follows: I. To make manifest the belief that the continued growth and development of Mississippi requires that all Mississippi youth be assured ample opportunity for the fullest development of…

I. Two (2) people will be appointed by the Board of Trustees of State Institutions of Higher Learning, one (1) from its membership to serve for an initial period of four (4) years and one (1) institutional representative to serve for an initial period of three (3) years. II. Two …

I. The Postsecondary Board will establish a meeting schedule and publish the schedule on the Mississippi Office of Student Financial Aid website. II. Notice of Board meetings will be provided at least five (5) days prior to the scheduled Board meeting in accordance with the Open …

The Postsecondary Education Financial Assistance Board is granted authority by the State of Mississippi for administration of various state student financial assistance programs. Authority is granted by the legal statutes authorizing such programs as follows: Program Name Authori…

The Board of Trustees of State Institutions of Higher Learning shall designate one (1) member of its staff to serve as Director of the Postsecondary Board, to administer the provisions of the financial assistance programs established in accordance with the Postsecondary Education…

I. The Director of Student Financial Aid directs the activities of the Mississippi Office of Student Financial Aid. The Director is designated by the Agency as the Director of the Postsecondary Board. In accordance with the Postsecondary Education Financial Assistance Law of 1975…

The Mississippi Office of Student Financial Aid is responsible for administering all aspects of the state-supported student financial aid programs. The Office also administers or coordinates some federal and private grants and scholarships. For state forgivable loan programs, the…

The Mississippi Office of Student Financial Aid seeks to provide financial assistance to students in pursuit of educational and professional goals and to help the state achieve the goal of a more educated citizenry while alleviating critical workforce needs in specific service ar…

State-supported student financial assistance programs may be created by the Mississippi Legislature through the established legislative process The Legislature will name the administering agency in the authorizing legislation. If the Agency or the Postsecondary Board is named as …

I. The Office of Student Financial Aid will continuously monitor the state-supported student financial aid programs for accessibility, necessity, affordability, and efficiency and will consider potential program modifications as needed. II. The Office will consider potential prog…

I. The Mississippi Office of Student Financial Aid will report on the activities of the Office annually as required by state and/or federal law. II. All funds administered by the Board shall be accounted for in an annual report that shall be submitted to the Legislature within te…

The Mississippi Office of Student Financial Aid will comply with state and federal laws and regulations. All Office employees are expected to consistently follow and enforce the rules laid out herein and all state and federal laws and regulations. Notes 10 Miss. Code. R. 601-7.1 …

I. The Family Educational Rights and Privacy Act of 1974 (FERPA), is a federal law that grants important privacy rights to students regarding their educational records. More specifically, unless required by federal law, the information contained in educational records may not be …

The Postsecondary Board may conduct its own annual compliance audits of any institution participating in the Mississippi Resident Tuition Assistance Grant or the Mississippi Eminent Scholars Grant. The Postsecondary Board may suspend or revoke an institution's eligibility to rece…

As an applicant of state student financial aid, a student has the right to: I. Be informed of the correct procedures for applying for aid, the amount and types of aid available, initial and continuing eligibility criteria, deadline dates and the consequences of failure to meet th…

As an applicant of state student financial aid, a student is responsible for: I. Making application by the established deadline date on an annual basis. II. Submitting all additional documentation, corrections, and/or new information requested by the Office by the established dea…

It is the responsibility of each institution eligible for state student financial aid to: I. Submit a Grade Report by the fifth (5th) working day after the conclusion of each term for which aid is awarded. The Grade Report is a complete and accurate report of each Mississippi res…

I. The Agency receives an annual appropriation for Student Financial Aid, which consists of the following: A. General Funds from the State Treasury B. Spending Authority from special sources, such as: 1. Collections from repayment accounts 2. Carryover funds 3. Private foundation…

I. When determining how funds will be distributed by program, the Office will first take into consideration the level of funding available from all possible sources, including General Funds and Special Funds such as repayment accounts, private foundations, interest accounts, and …

I. Information concerning the following is available on the Board's website www.mississippi.edu/postsecondary [File Link Not Available] under the Policies and Procedures document: Board purpose, composition, terms of office, and meeting information; duties and responsibilities of…

When a political subdivision, an agency, or ten (10) citizens request(s) an oral proceeding in regards to a proposed rule adoption, the requestor must submit a printed, typewritten, or legibly handwritten request. Each request must include the full name, telephone numbers, physic…

Notice of the date, time, and place of all oral proceedings shall be filed with the Secretary of State's Office for publication in the Administrative Bulletin. The Board will provide notice of oral proceedings to each requestor. The oral proceedings will be scheduled no earlier t…

Public participation will be permitted at oral proceedings in accordance with the following: I. At an oral proceeding on a proposed rule, persons may make statements and present documentary and physical submissions concerning the proposed rule. II. Persons wishing to make oral pr…