Mississippi Administrative Code

Information described below in subsections (1) and (2) that is received by the Office is confidential and not subject to disclosure except as provided by the BEAM Act or any applicable federal law. (1) All information provided by a broadband service provider pursuant to the BEAM …

Records of the Office not protected from disclosure under the BEAM Act or other laws are available for inspection and copying pursuant to the procedures set forth in the Mississippi Administrative Code, Title 12 (Finance and Administration), Part 2 (Public Records Request Procedu…

Any request for a declaratory opinion will be handled in accordance with the policies and procedures adopted by the Department of Finance and Administration as set forth in the Mississippi Administrative Code, Title 12 (Finance and Administration), Part 1 (Organizational Rules), …

Effective date of Rules 1.1 through 9.1 of Title 12, Part 12. The rules set forth herein in Title 12 (Finance and Administration), Part 12 (Office of Broadband Expansion and Accessibility of Mississippi (BEAM)), Chapters 1 through 9, which confer only benefits to the public or so…

Adopted in compliance with the Mississippi Public Records Act of 1983, Miss. Code Ann. § 25-61-1 thru 25-61-19, and the Mississippi Ethics Commission's Model for Public Records Rules. All records and portions of records not exempt from disclosure will be made available in accorda…

Frequently requested information, including many standard records are available free of charge on the DFA website at www.dfa.ms.gov. In addition, information on the state budget, expenditures, travel, contracts, leases, workforce and grants is available free of charge attranspare…

The Mississippi Department of Finance and Administration is composed of eighteen (18) offices with a total staff of approximately 420 employees. The agency's primary responsibility is the administration and oversight of the State's financial and administrative operations. This in…

(a) Hours for inspection of records. Public records are available for inspection and copying during normal business hours of the DFA, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding legal holidays. Records must be inspected at the office of the DFA. The time, place and m…

(a) Providing access. The DFA acknowledges that "providing access to public records is a duty" and that "any person shall have the right to inspect, copy or mechanically reproduce or obtain a reproduction of any public record" in accordance with these policies. Sections 25-61-1 a…

(a) Requesting electronic records. The process for requesting electronic public records is the same as for requesting paper public records. (b) Providing electronic records. When a requester requests records in an electronic format, the Director of Communications will provide the…

The Public Records Act, as well as other statutes and court decisions, provide that a number of types of records are exempt from public inspection and copying. In addition, other statutes or rules of law, such as various privacy restrictions, may prohibit disclosure. Requesters s…

When any person files or submits documents with the DFA which the filer contends are exempt from disclosure under the Public Records Act, the filer shall provide a written statement at the time of filing which shall describe the documents filed and which shall fully explain why t…

(a) Costs for paper copies. Section 25-61-7(1), Miss. Code of 1972, reads as follows: "Except as provided in subsection (2) of this section, each public body may establish and collect fees reasonably calculated to reimburse it for, and in no case to exceed, the actual cost of sea…

(a) Petition for internal administrative review of denial of access. Any person who objects to the initial denial or partial denial of a records request may petition in writing (including e-mail) to the Director of Communications for a review of that decision. The petition must i…

Adopted in compliance with authority granted to the State Fiscal Officer, pursuant to the authority granted to the State Fiscal Officer at Mississippi Code Ann. § 7-7-1 et seq. The primary policy goals of the State Treasurer developed in coordination with the State Fiscal Officer…

Any records created by or provided to the State containing information about outstanding, unpaid warrants issued by the State are confidential and not available for public inspection to the extent that the Treasurer of the State and State Fiscal Officer determine that confidentia…

The duties and responsibilities of the Bureau of Building, Grounds and Real Property Management are defined within the law. [Mississippi Code 1972, Annotated, Sections 31-11-1 through 31-11-31] The Bureau serves the State of Mississippi as a building authority at the state level …

The primary function of the Bureau is to properly administer funds appropriated to it by the Legislature in accordance with state laws, regulations and established procedures in a business-like manner. The Bureau also has the power to acquire, hold and dispose of real and persona…

A. The Mississippi Department of Finance and Administration (DFA) serves as the primary executive branch agency for fiscal management. Under § 7-7-41, the State Fiscal Officer has the authority to prescribe rules and regulations concerning the issuance of warrants and other forms…

A. ACH: Automated Clearing House. Affiliated with the U. S. Treasury and the Federal Reserve System and used as the conduit for electronic payments and collections. B. EFT: Electronic Funds Transfer. Electronic Funds Transfer (EFT) provides for electronic payments and collections…

All contracts, other than those for contract workers paid through SPAHRS, entered into or amended on or after July 1, 2009, must contain the following combined language for e-Payment and e-Invoicing: The State requires the Contractor to submit invoices electronically throughout t…

A. All vendors set up as of April 1, 2006, for payment through standard EFT, unless otherwise approved as an exemption, must be enrolled in PayModeTM. B. All vendors established as new vendors in the Statewide Automated Accounting System (SAAS) on or after April 1, 2006 must be e…

A. All vendors who contract with a state agency must agree to invoice the State electronically through PayMode. B. To register for PayMode E-invoicing, vendors must first register with PayMode for E- payment. C. Vendors must then complete additional information on the PayMode web…

A. The following are exemptions from this rule:1. Payments to State employees as defined in § 25-9-107; 2. Payments to Contract Workers note that Independent Contractors are not exempt from this rule (Additional information about Independent Contractor vs Employee may be found in…

The Department of Finance and Administration (DFA) has established the following Administrative rule to be followed when agencies, in accordance with §27- 104-33, Mississippi Code of 1972, Annotated, elect to accept payments by credit cards, charge cards, debit cards, electronic …

A. State agencies accepting credit and/or debit cards through an approved alternate payment processor will comply with Payment Card Industry Data Security Standards (PCI- DSS) to safeguard cardholder and sensitive cardholder data, regardless of revenue input source. (e.g. Interne…

A. Through a contracted partnership with NIC and Mississippi Interactive (MSI), DFA now provides payment processing services through RFP 3564, Project Number 37577, Statement Of Work 001, Payment Processor Solution. MSI/NIC is the official "Merchant of Record" for payments proces…

A. In the event of a security breach, credit card or debit card data could be compromised. Agencies will immediately terminate the application/services to preserve evidence and notify:1. DFA's Chief Systems Information Officer at 601-359-6570. 2. Mississippi Department of Informa…

A. An agency wishing to appeal a cease and desist letter must submit a written request to the Department of Finance and Administration, Director, Office of Fiscal Management, 501 North West Street, Suite 701 -B, Jackson, Ms 39201. B. The agency must provide the following informat…

A. Electronic payments: Consumer and business initiated payments, whether made through the Internet or in person, for various services and fees using any of the following payment instruments: credit cards, bank cards, charge cards, debit cards, electronic checks, or direct debits…

A. E-government applications and services require additional review and approval by ITS and by DFA (in contrast to traditional software applications.) Because of the multiple costing models used by vendors for e-government applications, as well as the necessity for ensuring appro…

A. Agency applications accepting payments shall use the third party electronic payment processor designated by DFA to accept electronic payments for various services and fees collectible for agency purposes unless express written approval is given by DFA for the use of an alterna…

A. Agencies desiring to pay all fees associated with electronic processing of payments must demonstrate to DFA their ability to do so and receive express written approval from DFA. The Electronic Government Oversight Committee must also approve this procedure and include it in th…

A. An agency wishing to use an alternate payment processor must submit a written request to the Department of Finance and Administration, Office of Fiscal Management, Attn: Portal Transactions, 501 North West Street, Suite 701 B, Jackson, MS 39201. Request for an alternate paymen…

A. An agency wishing to obtain approval to bear the full cost of processing electronic payments should address the written request to the Department of Finance and Administration, Office of Fiscal Management, Attn: Portal Transactions, 501 North West Street, Suite 701 B, Jackson,…

A. An agency wishing to obtain approval for a waiver of E-Government Transaction Fees should address the written request to the Department of Information Technology Services, Attention: E-Government Oversight Committee, 3771 Eastwood Drive, Jackson, MS 39211. B. If an agency is g…

A. § 7-7-9, Mississippi Code (Laws of 1972) states the following: "The Mississippi General Accounting Office shall maintain a complete system of general accounting to comprehend the financial transactions of every state department, division, officer, board, commission, institutio…

The following guidelines have been established to govern the review and approval process of proposals to place permanent markers on the grounds of the New Capitol Building in honor of individuals and/or organizations. Regarding the placement of honorary markers on the grounds of …

The following steps apply to all proposals for long-term and/or living memorial displays at the New State Capitol. 1. Submit a preliminary proposal. The proposal must include:a. Identification of the person for whom the memorial will be placed; b. Short Bio and description of the…

1. All preliminary proposals will be reviewed by a committee including the: Department of Archives & History - New State Capitol Building Historian, the Director of the Office of Capitol Facilities, and the DFA Supervisor of Grounds Maintenance. a. The committee may request furth…

Living Markers consist of trees planted in honor of respected citizens of the State of Mississippi. 1. DFA reserves the right to select the tree type and location due to planting conditions, tree hardiness, supply availability, as well as, maintenance and design considerations. 2…

As used in these Guidelines, the following definitions apply: 1. "Capitol Complex" means the capitol building and all state buildings established by § 29-5-81. 2. "Living Memorial" includes new or replacement trees, shrubs, gardens, or other plantings commemorating an individual,…

These regulations require all parties involved in the negotiation, performance or administration of Mississippi contracts to act in good faith. Notes 12 Miss. Code. R. 6-1.103 Amended 1/1/2018

(1) General Application These regulations apply only to contracts solicited or entered into after the effective date of these regulations unless the parties agree to its application to a contract solicited or entered into prior to the effective date. (2) Application to Mississipp…

If any provision of these regulations or any application thereof to any person or circumstance is held invalid, such invalidity shall not affect any other provision or application of these regulations which can be given effect without the invalid provision or application, and to …

These regulations, when approved by the Public Procurement Review Board (PPRB) as authorized by Section 31-7-9, Mississippi Code of 1972, Annotated, shall be in effect as written until amended or repealed by the Board. Notes 12 Miss. Code. R. 6-1.106 Amended 1/1/2018

The words defined in this section shall have the meanings set forth below whenever they appear in the regulations, unless: (1) The context in which they are used clearly requires a different meaning; or (2) A different definition is prescribed for a particular chapter or provisio…