Mississippi Administrative Code

MSPB will provide information and assistance to state agencies and applicants. These services may include, but are not limited to, recruitment efforts; the processing of applications; and counseling/assistance regarding the evaluation and selection processes. The services provide…

The MSPB Executive Director does not determine recruitment programs for job classes or positions exempted under Rule 4.2.9. However, recruitment or advertising for these classifications may be coordinated with the MSPB Executive Director in accordance with the requirements above.…

This chapter contains information regarding the application and selection process. Any questions regarding these functions should be addressed to the Career Counseling Center. Notes 27 Miss. Code. R. 110-4.0 Amended 7/1/2021 Amended 7/3/2023 Amended 7/12/2024 Amended 2/21/2025

MSPB shall set forth standardized procedures for processing applications, uniformly evaluating education/training and experience, and certifying and providing Referred Lists through the online recruitment software. Notes 27 Miss. Code. R. 110-4.1 Amended 7/1/2021 Amended 7/3/2023…

Any agency employee interviewing an applicant for a vacant position, whether for original or promotional appointment, should document each interview by making notes and maintaining a file of the following information: job title, interviewer's name, date and time, names of those i…

A. Employment Requirements Under the Immigration Reform and Control Act of 1986 (IRCA) Under the Immigration Reform and Control Act of 1986, Public Law No. 99-603, November 6, 1986 (IRCA), it is unlawful for an employer in the United States to hire an alien or to continue employi…

The veteran status of an applicant shall be designated on the Referred List, if the applicant is otherwise qualified to be placed on a Referred List. Veterans' designations shall not be awarded for periods of active duty when duty was for "training purposes only" to meet obligati…

The appointing authority of hiring agencies shall appoint applicants to positions as follows: A. The MSPB Executive Director may determine to be invalid any appointments not made in conformance with MSPB procedures. B. All appointments to the state service shall be from a Referre…

The functions of classification and compensation have been subsumed into the Office of Classification, Compensation, and Recruitment. Any questions regarding these functions should be addressed to your Classification, Compensation, and Recruitment Analysts. Notes 27 Miss. Code. R…

Longevity awards are lump sum payments awarded to employees who have reached the maximum salary (end salary) for their respective job classes. Longevity payments are awarded in accordance with policies and procedures outlined in the policy memorandum, Administration of the Variab…

The Fair Labor Standards Act of 1938, as codified at 29 U.S.C. § 201 and following (hereinafter referred to as "FLSA"), is a federal law which is applicable to all state agency employers. The FLSA provides that all covered, or non-exempt, employees must be paid at least a minimum…

When requesting changes to employee data, the following shall be in effect: A. Employee data changes include changes in social security number, last name, first name, middle name, date of birth, race, sex, years of education, agency hire date, PIN entry date or status date.A. Sup…

The effective date of separation shall be the last day the employee worked or utilized authorized leave. For a complete list of the Separation Reason Codes to enter into OSR, reference the OSR User Training Workbook at http://www.mmrs.state.ms.us or contact your Classification, C…

Mississippi Code Annotated § 25-9-351 provides that every male between the ages of eighteen and twenty-six who is required to register under the Federal Military Selective Service Act, 50 U.S.C. App. 453 and seeking employment with the State of Mississippi shall submit to the per…

Upon requests by appointing authorities, MSPB may establish and maintain compensation plans to remunerate individuals enrolled in designated fields of study at institutions of higher learning, junior colleges, community colleges, or technical schools who alternate between interva…

Productivity increases are performance-based salary increases awarded at the discretion of the agency director and management. Productivity allows an agency director to reward excellence among agency employees. Productivity awards must be thoroughly documented by current performa…

Agencies cannot view or print position cost projections using the Maintain Budget Projection Parameters screen within OSR. Information found in any projection provided by the Office of Classification, Compensation, and Recruitment should be reviewed by the agency for accuracy and…

This Handbook contains the rules and regulations for State employees under the purview of the Mississippi State Personnel Board. The information contained in this Handbook is not intended to and does not grant to any State employee any additional rights or privileges of employmen…

The State of Mississippi is an equal opportunity employer and assures equal employment opportunities to all persons in compliance with state and federal law. In order to implement the State's equal employment policy and to assure non-discriminatory personnel administration, the M…

In 1980, the Mississippi State Legislature created the Statewide Personnel System, which governs the establishment of employment positions, classification of positions, employment conduct, movement and separation of employees and provides a system of personnel management for Stat…

MSPB identifies employees of State agencies as either State Service employees or Non-State Service employees. The Legislature has defined by statute those employees that are considered Non-State Service employees. See Mississippi Code Annotated § 25-9-107(c). Employees of State d…

Non-State Service employees cannot attain State Service status while employed in a Non-State Service position. MSPB has salary setting authority for several categories of Non-State Service employees. In addition, MSPB has the authority to set minimum qualifications for Non-State …

Each applicant, including State Service employees who have attained permanent status, shall be given written notice, prior to his or her appointment to a Non-State Service position by the appointing authority, that he or she may be dismissed or otherwise adversely affected as to …

Every employee, upon original entry into a State Service status position, must successfully serve a twelve-month probationary period before that employee is granted State Service status. During the probationary period, the employee's work and conduct are carefully observed. Durin…

A state service status, probationary state service, part-time, time-limited and/or other MSPB purview non-state service employee, who has been continuously employed for six (6) months in the agency where the opening occurs, may apply for a Promotional opening through submission o…

Mississippi Code Annotated § 25-9-127 requires that State Service employees may only be dismissed or otherwise adversely affected as to compensation or employment status for inefficiency or other good cause. The statute also requires that such personnel action must be in accordan…

Employees may transfer from an employment position in one agency to a vacant employment position in another agency. The transfer of a State Service employee into a promotional State Service position at another agency is accomplished through the use of a Referred List, except in t…

State employees receive regular pay for ten legal holidays and for any other day proclaimed as a holiday by the Governor of the State of Mississippi or the President of the United States. Employees who are not in an active pay status on a legal holiday will not be compensated for…

Each month State employees earn two types of leave, personal leave and major medical (sick) leave. Employees, including part-time employees, will be granted leaves of absence for Non-State Service and military leave as provided by statute. The appointing authority cannot increase…

Preventing the Spread of the Illness in the Workplace State employees are encouraged to cooperate in taking steps to reduce the transmission of both seasonal and novel strains of illness in the workplace. The best strategy for reducing the transmission of viruses is frequent hand…

Prescription and over-the-counter drugs are not prohibited in the workplace when taken in standard dosage and/or according to a prescription. However, certain medication, including the medical use of medical cannabis, even when taken in the standard dosage and/or according to a p…

Deferred Compensation is a supplemental, voluntary savings plan administered by the Public Employees' Retirement System Board of Trustees offering tax advantages to participants. Employees who choose to participate in this plan may set aside part of their salary each year. Income…

Workers' compensation is administered by the Mississippi Workers' Compensation Commission, and all State employees are covered under the provisions of the Mississippi Workers' Compensation Law. The basic purpose of workers' compensation is to provide fixed benefits to employees i…

If a State employee is required to travel in the performance of an official duty, reasonable expenses will be paid by the State. Prior approval may be required for travel reimbursement. Employees should request information regarding their agency's travel reimbursement policy from…

Every employee of the State of Mississippi is required to participate in the federal Social Security program. For further information, you may call Social Security at 1-800-772-1213. Notes 27 Miss. Code. R. 120-4.4 Amended 7/1/2015 Amended 7/1/2016 Amended 7/1/2017 Amended 1/18/2…

Employees and officials of the State become members of the Public Employees' Retirement System as a condition of employment. PERS participation and coverage is provided to employees in positions requiring employees to work and receive compensation for not less than twenty hours p…

As a benefit to its employees, the State of Mississippi provides a life and health insurance plan to assist its employees with the cost of such insurance. The State and School Employees' Life and Health Insurance Plan (hereinafter referred to as "the Plan") provides State employe…

An employee of the State of Mississippi may choose to participate in a Section 125 plan, also known as a "Cafeteria Plan." A Cafeteria Plan allows employees' payments for health, life, dental and vision care, prescription drugs, disability contributions, and deposits to flexible …

All State employees are eligible to join the Public Employees' Credit Union as well as applicable agency specific credit unions. Credit Unions are non-profit financial organizations serving the savings and borrowing needs of members. Services such as financial counseling, money o…

If a State employee becomes separated from a job for reasons beyond the employee's control, that employee may be eligible for unemployment compensation. Inquiries may be directed to the Mississippi Department of Employment Security or visit the web site at http://www.mdes.ms.gov.…

State law requires that all State offices be available to the public for services from 8:00 a.m. until 5:00 p.m., Monday through Friday. MSPB defines a normal work schedule as eight hours per day, forty hours per week, 173.929 hours per month and 2,087 hours per year. Each part-t…

Each appointing authority must take appropriate steps to provide a safe workplace environment for employees that is free from violence. Employers must immediately respond to acts of violence, intentional damage to property, and acts of aggression or intimidation in the workplace.…

The Drug-Free Workplace Act of 1988 requires grantees of federal agencies to certify that they will provide a drug-free workplace. State agencies which are federal grantees must comply fully with the provisions of this law. Notes 27 Miss. Code. R. 120-5.11 Amended 7/1/2015 Amende…

State law governing drug and alcohol testing of employees and job applicants provides procedures and guidelines for appointing authorities who wish to formulate a drug and alcohol testing policy. Except as provided by federal law, agencies are not required to administer drug or a…

State employees have no ownership rights in or control of State property, which is defined to include all office space, space adjacent to the workplace controlled by the State or State agency, furniture, fixtures, equipment, and inventory including without limitation, all compute…

The State of Mississippi requires that all employees behave at all times in a professional manner that avoids any unlawful discrimination, including harassment, conflict of interest, or risk of a claim or loss to the State of Mississippi. These requirements include maintenance of…

All employees must be available for and devote their full attention to their assigned duties and responsibilities during scheduled working hours. Further, employees having emergency response responsibilities must be reasonably available during non-scheduled hours. Each employee m…