Mississippi Administrative Code

The energy savings plus related cost savings are guaranteed by the ESCO and must be used to repay the cost of the project. The guaranteed savings must be more than sufficient to pay the total costs of the project over the guarantee period. The terms of any shared savings or energ…

The Mississippi Development Authority (MDA) is tasked with adopting energy code standards for buildings, except low-rise residential buildings, in accordance with Standard 90.1-2016 of the American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE), for bui…

Written inquires and responses will be available on MDA's website. Notes 6 Miss. Code. R. 3-5.10 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

A Selection Committee will review and score proposals and make recommendations to the Energy and Natural Resources Division. The past energy project experience of individual ESP team members will be considered and given credit as appropriate. ESPs that are selected for pre-qualif…

The pre-qualified agreement will be for a two (2) year period, subject to satisfactory annual performance reviews. ENRD will monitor and review ESP performance for compliance with the Pre-Qualified List Agreement. There is no right or expectation of renewal and any renewal will b…

A public entity that engages in the MEESP will use a secondary selection process to select an ESP to implement an ESC, GESPC or SSC in the public entity's facilities, pursuant to MS Code 31-7-14. This pre-qualification process does not serve as an endorsement of any energy servic…

eProject Builder ("ePB") is a web-based tool managed on behalf of the U. S. Department of Energy (DOE) by The University of California/Lawrence Berkeley National Laboratory (LBNL). ePB enables ESCO and their customer or other entities to: A. upload and track project-level informa…

The MDA reserves the right to reject any and all applications received from ESPs as a result of this request. Notes 6 Miss. Code. R. 3-5.15 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

The ENRD's approval of an ESP's application via written notification shall establish the official "Qualified" status of the ESP as eligible to compete to perform the required services requested by the State's public entities. It shall also constitute a commitment by which the ESP…

The State of Mississippi is not liable for any cost or expenses incurred by the ESPs in the preparation of their responses to this RFQ. Notes 6 Miss. Code. R. 3-5.17 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

Each ESP who is successfully qualified and selected as a contractor under an RFP will be considered a prime contractor. Each ESP selected to contract with the State's public entities will be required to assume full responsibility for delivery of all services for each facility as …

The ESP must maintain a valid State of Mississippi Commercial Contractor's License with any special class that covers the work they will be performing. The relevant Commercial Contractor's Special Classes are, but not limited to: A. Energy Conservation, B. Energy Control Equipmen…

MDA hereby adopts by reference ASHRAE Standard 90.1-2016. A copy of the incorporated Standard 90.1-2016 is available on ASHRAE's website, www.ashrae.org. Contact Information: Mississippi Development Authority Attn: Energy and Natural Resources Division P.O. Box 849 Jackson, MS 39…

The approved applications are not confidential. Material submitted becomes the property of the State of Mississippi. Notes 6 Miss. Code. R. 3-5.20 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

If it becomes necessary to revise any part of this RFQ, addenda will be provided to all ESPs who received the original RFQ, through the MDA Procurement Office. Notes 6 Miss. Code. R. 3-5.21 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

ESPs whose applications are not approved, will be notified and will be given an opportunity to be debriefed. The purpose of the debriefing is not to compare ESPs' applications, but to provide information that may assist the individual ESP in preparing any future applications and …

News releases pertaining to this RFQ may not be made without the MDA's approval, and then only in coordination with the MDA's Issuing Officer. Notes 6 Miss. Code. R. 3-5.23 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

In order to be considered for initial review and approval, applications must arrive on the time specified in RFQ upon release. After the deadline time and date for this initial solicitation, applications from additional ESPs will be considered for qualification under this RFQ and…

To be considered, ESPs must submit a complete application using the format provided in Part II of this RFQ. ESPs will not be given an opportunity to change any part of an application after submission. Notes 6 Miss. Code. R. 3-5.25 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4…

From the issue date of this RFQ until a determination is made regarding the qualification of ESPs, all contacts with Division personnel concerning this RFQ, must be made through the Issuing Officer. Any violation of this condition is cause for the Division to reject an ESP's appl…

Submittal instructions will be listed in RFQ upon release. Notes 6 Miss. Code. R. 3-5.27 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

Questions and requests for clarification may be submitted on or before the date specified in Part 1-18 below to the Issuing Officer via email with the subject line "Energy Efficient Contracts RFQ Questions". Notes 6 Miss. Code. R. 3-5.28 Miss. Code Ann. § 31-7-14 (Supp. 2017). Ad…

The following is an example of the schedule of events during the RFQ process. Date and Times will be included in the original RFQ release. A. RFQ available to ESPs B. Deadline for written questions C. Responses to written questions will be provided to all ESPs requesting this RFQ…

The primary intent of this selection process is: A. To increase the number of successful energy savings projects state-wide B. To provide Mississippi's public entities the opportunity to procure services from qualified firms in a timely and cost-effective way C. To ensure minimum…

ALL ESP applicants will be required to respond to all requirements listed in the RFQ. Notes 6 Miss. Code. R. 3-5.30 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

Each ESP shall submit 10 copies of the following information with responses to each item numbered accordingly. Each ESP is required to fully answer all questions and provide all requested information in each category listed below. Font size should be no smaller than 10 point. All…

Include in a cover letter the name or names of the individuals who will be the principal contact(s) during this RFQ procurement process and contact information for those individuals, including email addresses. Each ESP shall state in its cover letter its intention to be pre-quali…

All questions must be addressed by the ESP in order for this application form to be properly completed. Failure to answer any question, or comply with any directive contained in this form may be used by the Division as grounds to find the ESP ineligible. If a question or directiv…

In order to be eligible for further evaluation, the ESP shall issue the following certified sworn statement by an individual possessing the authority to bind the ESP asserting that the ESP meets the minimum qualifications required to be prequalified for these services. The signed…

A. Provide End of Year Balance Sheets, Profit and Loss Income Statements for the past three (3) years (or life of firm if less than three (3) years or Schedule C's). If the business has been in operation for less than one year, provide a current balance sheet, a projected profit …

A. Submit a copy of your firm's audited financial statements for the past three fiscal years which includes your company's most recent balance sheet, income statements and statement of cash flows. The financial statements should be audited by an independent party to ensure that r…

A. Complete and submit the ESP's PERSONNEL INFORMATION AND TECHNICAL QUALIFICATIONS FORM for the primary project team members (no more than ten 10) individuals) who will likely be working on Mississippi public entities' projects. B. Complete and submit the ESP's CAPABILITY AND EX…

A. Complete and submit the PROJECT HISTORY and CLIENT REFERENCES FORM for five (5) ESCs, GESPCs, or SSCs. Each of the five (5) projects must have been installed and operating for at least one year. Each project must have been managed by the specific branch, division, office, or a…

A. Provide a sample Savings Measurement and Verification Plan from a completed GESP or SSC by the ESP including an estimate of the total number of measurement points currently being monitored by ESP for that project. B. Provide a sample Investment Grade Energy Audit conducted by …

ESPs that desire to be qualified must comply with all terms and conditions of this RFQ. ESPs that are qualified by the State of Mississippi and awarded an ESC, GESPC or SSC pursuant to subsequently issued Requests For Proposals (RFPs) or Requests for Qualifications (RFQs) by Miss…

Responses that receive 75% or more of the total points available will be designated as "Qualified" by the Division for the entire or remaining portion of the 2-year "Qualification Period. Criteria for the evaluation are listed below: A. Financial Stability of the ESP (25 points) …

For all submitting ESPs. A. Submit ten (10) complete sets of responses. B. Cover letter with descriptive filename beginning [ESP Name or acronym].1LTR. C. Description of ESP with descriptive filename beginning [ESP Name or acronym].2DESC. D. ESP's Certification of Meeting Minimum…

A. Energy, Water & Operational Savings Data forms for any GESP or SSCs submitted in response to Project History and Client Reference form with descriptive filename beginning [ESP Name or acronym].9DATA. B. Sample Savings Measurement and Verification Plan for a GESPC or SSC with d…

Pursuant to MS Code 31-7-14, each public entity shall notify the Division in writing in advance of its intention to issue a Request for Proposals or a Request for Qualifications for an energy services contract, guaranteed energy savings performance contract, or shared savings con…

A. All ESP submittals to the RFQ shall become the property of MDA and will not be returned. B. No specific work is associated with this RFQ; participation by ESPs in this program is voluntary. C. The actual extent of services required under any contract as a result of this solici…

A. MDA reserves the right to reject any or all submittals on the basis of being unresponsive to these guidelines or for failure to disclose requested information. B. MDA shall not be liable for any costs incurred by respondents in the preparation of submittals. Notes 6 Miss. Code…

Questions and requests for clarification on this RFQ must be submitted in writing following the instructions posted in the Notice. No verbal inquiries will be addressed. Communication with the Selection Committee, the Energy and Natural Resources Division, or others associated wi…

MDA Procurement Officer. Notes 6 Miss. Code. R. 3-5.9 Miss. Code Ann. § 31-7-14 (Supp. 2017). Adopted 4/15/2018

The Mississippi Small Municipal and Limited Population County Grant Program (SMLPC), administered by the Mississippi Development Authority (MDA), is designed for making grants to small municipalities and limited population counties or natural gas districts ("Local Sponsors") to f…

A. A Grant Agreement will be executed between the Local Sponsor and MDA. A grant agreement must be signed before request for cash can be processed. B. All funds will flow through the Local Sponsor. C. MDA will release SMLPC Program funds on a reimbursement basis, for approved eli…

MDA will release SMLPC program funds for services rendered or on a reimbursement basis for approved eligible costs of the project as incurred. The Local Sponsor shall certify to MDA during construction that the expenses were incurred and were in accordance with the plans and appl…

The Mississippi Development Authority (MDA), Community Services Division (CSD) encourages maximum opportunity for increased participation by local Minority and Women-Owned Business Enterprises (MBE/WBE) in the procurement of goods and services. The Mississippi Development Authori…