Title 25, Public Officers and Employees; Public Records

(1) The SSOC is authorized to collaborate with:(a) The Mississippi Office of Homeland Security;(b) Federal cybersecurity centers and public-sector threat-intelligence partners; and(c) Any other entity necessary to execute operational cybersecurity responsibilities. (a) The Missis…

(a) On or before January 1 of each year, the SSOC shall submit to the Executive Director of ITS, the Governor, the Lieutenant Governor, the Speaker of the House and the ITS Board a report that includes:(a) Operational performance and activities for the preceding year;(b) A summar…

The Executive Director of ITS may adopt rules, standards and procedures necessary to carry out Sections 25-53-351 through 25-53-365.

(a) Nothing in Sections 25-53-351 through 25-53-365 shall:(a) Modify or reduce the statewide cybersecurity authorities or responsibilities granted under Section 25-53-201;(b) Limit the authority of the Chief Information Security Officer; or(c) Affect the governance, policy-making…

(a) The authority shall have the following powers, duties, and responsibilities:(a) The authority shall provide for the development of plans for the efficient acquisition and utilization of information technology by all agencies of state government, and provide for their implemen…

(1) To qualify for the position of information confidentiality officer a person must:(a) Be an employee of a state agency or institution in a position such that his duties require him to handle or process or supervise the handling or processing of data in conjunction with the use…

Information and data shall be considered public record information and data and receive normal handling and processing unless designated as “confidential information” by the agency and institution originating the data. Information and data designated as “confidential information”…

Upon written complaint of any person claiming to be adversely affected by disclosure of confidential information by any information confidentiality officer, the director shall give notice to the information confidentiality officer of the fact that such complaint has been filed an…

An information confidentiality officer shall be considered a legal agent of the agency or institution and for the purposes of Sections 25-53-51 through 25-53-59 shall be considered to be an employee of the agency or institution for which he may be processing data at that particul…

Any information confidentiality officer who shall intentionally and wilfully violate his oath by releasing or divulging confidential information without proper authority shall be guilty of a misdemeanor and sentenced to not exceeding one (1) year in jail or a fine of not exceedin…

(1) The membership of the authority shall be composed of five (5) members to be appointed by the Governor with the advice and consent of the Senate. The initial terms of the members shall be for one (1), two (2), three (3), four (4) and five (5) years, respectively, and thereafte…

The members of the authority shall be compensated by a per diem as is authorized by Section 25-3-69 for each day spent in actual discharge of their duties, and shall be reimbursed for mileage and actual expenses incurred in the performance of their duties as provided in Section 2…

The provisions of this chapter shall apply as well to records heretofore as hereafter lost, stolen, or destroyed.

If the record lost, destroyed, or stolen be that of a pending suit, or a part thereof, process on the petition for its substitution may be returnable on any day of a term of court, and it may be served on the attorney of the party defendant to the petition; but in such case the p…

If the loss or absence of the record, or any part thereof, be first discovered during the progress of a trial, the cause may be proceeded with notwithstanding the loss; but if a substitute therefor be essential, the trial may be suspended temporarily, and the record or instrument…

When the assessment rolls of a county, or either of them, shall be stolen, lost, or destroyed, it shall be the duty of the board of supervisors to obtain certified copies thereof from the office of the state tax commission or the proper custodian thereof, and to pay for the same …

The board of supervisors shall have power to re-establish any of its records that may be lost, destroyed, or stolen, in the same manner as other courts. It may, of its own motion and without petition or process, re-establish any levy for taxes or other public or legislative matte…

Whenever any outstanding bond or warrant of this state or any county, city, town, village, or levee board shall become so far mutilated as to be unfit for circulation, or shall be lost or destroyed, a duplicate thereof may be issued by the officer authorized by law to issue such …

Such duplicate shall correspond in number, date, amount, and unpaid coupons, if any, with the original bond or warrant, and shall in all respects be a copy thereof, and shall have indorsed on its face the word “duplicate,” together with the date of its issuance.

A duplicate shall not be issued for a mutilated bond or warrant until the original shall be delivered to such officer, and not until an examination has been made by such officer and the treasurer on whom it may be drawn, or who is to pay the same, to see if it be genuine and have…

(1) A duplicate for a lost or destroyed bond shall not issue until there shall have been filed with the officer an affidavit and a bond. The affidavit must be that of some credible person knowing the facts, and it must set forth the ownership of such bond, the number of unpaid co…

(1) Any officer issuing duplicates of bonds shall keep a record showing:(a) The numbers, dates and amounts of such mutilated, lost or destroyed bonds and of the coupons thereto attached;(b) The date of the issuance of the duplicate;(c) The name of the person to whom the duplicate…

When a state warrant has been lost or destroyed before having been paid by the State Treasurer, and a photocopy of such warrant is presented for payment to the State Treasurer by a qualified state depository bank or a Federal Reserve bank, a duplicate warrant need not be issued i…

The mutilation, loss, or destruction of the registration or poll-books in any county shall be remedied as provided in the chapter on “Registration and Elections.”

(a) Whenever the record of deeds of any county, or any book or part of a book thereof shall be destroyed, stolen, or lost, the same may be remedied–(a) By the re-record of the original of whatever may have been therein recorded; or(b) By the recording of decrees adjudicating the …

A lost, stolen, or destroyed record shall not constitute constructive notice longer than three (3) years from the loss, theft, or destruction thereof, unless within that time the instrument shall be again placed on the record, or proceedings be begun to perfect the record. In all…

In any county in which the record of deeds, or any material part thereof, may be destroyed, the chancellor may examine into the matter; and if he find any abstracts, copies, minutes, or extracts from said records existing after such destruction, he shall appoint two (2) persons l…

Such abstracts, copies, minutes, or extracts, or the copy thereof if so procured, shall be filed in the office of the clerk of the chancery court and copies recorded and arranged in such form as the board of supervisors may direct. In case the originals have been lost or destroye…

Where any part of the court record was recorded or enrolled in a book, and the record thereof is stolen, lost or destroyed – as the record of wills, register of claims, minute-book, judgment-roll, or the like – the court shall direct its record or enrollment anew, as of the date …

(1) For the purposes of this section, the following words shall have the meanings ascribed herein unless the context clearly requires otherwise:(a) “Geographic information system” means a computerized, spatial coordinate mapping and relational data base technology which (i) captu…

(1) There is established the Mississippi Coordinating Council for Remote Sensing and Geographic Information Systems, hereinafter referred to as the “council.” The council shall set and assure enforcement of policies and standards to make it easier for remote sensing and geographi…

(1) The board of supervisors of any county and the governing authorities of any municipality (both referred to in this section as “governing authority”) are hereby authorized and empowered, in their discretion, to borrow money, pursuant to the provisions of this section to create…

This chapter shall be known and may be cited as the “Mississippi Archives and Records Management Law of 1981.”

The central records storage facility shall become the state records center. The commission of budget and accounting is hereby authorized to transfer the responsibility for the operation of the facility to the department of archives and history. The commission shall also transfer …

(a) The transfer of records to the Mississippi Department of Archives and History shall be in accordance with the following:(a) Agencies and appointed or elected officials are hereby authorized and empowered to turn over to the department any records no longer in current official…

(a) It shall be the duty of each state agency and each appointed or elected state official to:(a) Cooperate with the department in complying with the provisions of this chapter.(b) Establish and maintain an active and continuing program for the economical and efficient management…

The Mississippi Supreme Court may, by rule of the court, provide for the development of records control schedules for the various and several courts in the Mississippi judiciary system, provided that the director of the department of archives and history shall be consulted prior …

Except as otherwise provided in Section 25-61-11.2, all records created or received in the performance of public duty and paid for by public funds are deemed to be public property and shall constitute a record of public acts.

No person may destroy, sell, loan or otherwise dispose of any public record without the consent of the director. The department shall adopt reasonable rules and regulations, not inconsistent with this chapter, which shall be binding on all state agencies and appointed and elected…

The theft, or deliberate alienation, alteration or destruction of records by any person or persons in a manner not authorized by an applicable records control schedule, or the unlawful divulging of restricted information under this chapter shall constitute a misdemeanor, punishab…

(1) No person acting in compliance with the provisions of this chapter shall be held personally liable. If it becomes necessary for archivists or records analysts on the staff of the department to inspect closed or restricted records in order to appraise them for archival signifi…

All records for which title has been transferred to the Mississippi Department of Archives and History shall be open for public use at a reasonable time and place under rules and regulations adopted by the Board of Trustees of the Mississippi Department of Archives and History wi…

Any custodian of public records as defined by this chapter is authorized to reproduce any part of the records kept by the office concerned unless otherwise prohibited by law or withheld from reproduction in the public interest. Such copies shall be produced by equipment and syste…

(a) For the purposes of this chapter:(a) “Department” shall mean the Mississippi Department of Archives and History.(b) “Public records” shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings or other materials regardless of physical f…

In order to provide for an orderly implementation of this chapter, the department shall not disrupt the current microfilming and destruction of public records pursuant to law. Provided, however, that such agencies shall make no further disposition of public records without the ap…

The archival and records management agency of the state of Mississippi shall be the Mississippi Department of Archives and History.