Title VIII — PUBLIC OFFICERS AND EMPLOYEES, BONDS AND RECORDS

109.130. Reproduced records deemed original, when. — Such reproduction of the original records shall be deemed to be an original record for all purposes provided that the reproduction is equal in resolution to microfilm or electronic process produced pursuant to those standards s…

[Repealed or reserved.]

109.156. Original may be destroyed after reproduction, exceptions. — Following the reproduction of a record or records in the manner provided for in section 109.120, the head of any business may destroy the record or records from which such reproduction was made; provided, that t…

109.160. Statement and affidavit when record lost or destroyed. — When any record of judgments or executions, or any allowances or orders of any probate division of the circuit court or county commission, or any inventory, sale bill or appraisement or other document or paper file…

109.170. Clerk to issue summons — proceedings. — When any such statement shall be filed in the clerk's office, as provided in section 109.160, it shall be the duty of the said clerk, if a judgment of execution is intended to be supplied, to issue a summons as in ordinary suits, w…

109.180. Public records open to inspection — refusal to permit inspection, penalty. — Except as otherwise provided by law, all state, county and municipal records kept pursuant to statute or ordinance shall at all reasonable times be open for a personal inspection by any citizen …

109.190. Right of person to photograph public records — regulations. — In all cases where the public or any person interested has a right to inspect or take extracts or make copies from any public records, instruments or documents, any person has the right of access to the record…

109.195. Public records of ownership or security interest not subject to inspection or copying. — Records concerning the ownership of, or security interest in, registered public obligations are not subject to inspection or copying under any law of this state relating to the right…

109.200. Short title. — Sections 109.200 to 109.310 shall be known as "The State and Local Records Law". ­­-------- (L. 1965 p. 233 § 1, A.L. 1972 S.B. 376)

109.210. Definitions. — As used in sections 109.200 to 109.310 the following words and terms have the meanings indicated, unless the context clearly requires otherwise: (1) "Agency", any department, office, commission, board or other unit of state government or any political or a…

109.220. Records management and archives service to be established — appointment of director. — The secretary of state shall establish and administer in the executive branch of state government a "Records Management and Archives Service" for the efficient and economical applicati…

109.221. Historical records advisory board — secretary of state to serve as coordinator — meetings, expenses — powers, duties — rules, promulgation, procedure — grants for preservation of local records, use of recorder's fund for matching moneys. — 1. The state shall establish an…

109.225. Missouri board on geographic names established, members, terms, meetings — secretary to be designated — duties of board. — 1. There is hereby established the "Missouri Board on Geographic Names". The board shall be assigned for administrative purposes to the office of th…

109.230. Duties of director. — The director shall, with due regard for the functions of the agencies concerned, and subject to the approval of the secretary of state: (1) Establish standards, procedures, and techniques for effective management of records; (2) Make continuing surv…

109.240. Duties of agency heads. — The head of each agency shall: (1) Establish and maintain an active, continuing program for the economical and efficient management of the agency; (2) Make and maintain records containing adequate and proper documentation of the organization, fu…

109.241. Local agency head, duties of. — The head of each local agency shall: (1) Submit within six months after a call to do so from the secretary of state in accordance with standards established by the local records board and promulgated by the director of records management a…

109.250. State records commission established — members — duties — meetings. — 1. There is hereby created the "State Records Commission". It shall consist of the following members: the secretary of state, or his or her authorized representative, who shall act as chairperson; the …

109.255. Secretary of state duties as to local boards of record control — local boards, terms, expenses. — 1. The secretary of state, or his or her designee, is hereby authorized to appoint and serve as chairman of a local records board to advise, counsel, and judge what local re…

109.260. Destruction of records and nonrecord materials. — 1. No record shall be destroyed or otherwise disposed of by any agency unless it is determined by the commission or board that the record has no further administrative, legal, fiscal, research or historical value. 2. Nonr…

109.265. Disposition of nonrecord material, director to retain certain copies, when. — The state records commission may determine that certain material under the permanent control of the director of records management and archives service is nonrecord material pursuant to section…

109.270. Records are property of state or local government — not to be damaged or disposed of. — All records made or received by or under the authority of or coming into the custody, control or possession of state or local officials in the course of their public duties are the pr…

109.280. Agency heads may determine nature and form of records — confidential records to be so treated. — Nothing in sections 109.200 to 109.310 shall be construed to divest agency heads of the authority to determine the nature and form of the records required in the administrati…

109.290. Director to assist legislative and judicial branches upon request. — Upon request, the director of records management and archives service shall assist and advise in the establishment of records management programs in the legislative and judicial branches of state govern…

109.295. Certain activities not affected. — Nothing in sections 109.200 to 109.310 shall be construed to: (1) Prohibit the establishment or sharing of local records centers or records holding areas by local governmental agencies; (2) Prohibit the establishment of regional state r…

109.300. Termination of agency — disposition of records. — Upon the termination of any agency whose function or functions have not been transferred to another agency, the records of the terminated agency shall be deposited in the state records center and archives. The commission …

109.310. Records, how destroyed — rules and regulations to supersede existing law and regulations. — Records shall be destroyed according to the provisions of existing law and administrative regulations until the state records commission or local records board promulgates rules a…

109.400. Archival facility to be maintained, authority to enter into contracts and receive moneys. — 1. The secretary of state is hereby authorized: (1) To plan, acquire, construct, develop, operate, and maintain, or to lease or sublease to or from others for acquisition, constru…

109.410. Missouri State Archives — St. Louis Trust Fund established, use of funds. — 1. There is hereby established in the state treasury a special revolving fund to be known as the "Missouri State Archives-St. Louis Trust Fund". The fund shall consist of all moneys received from…

109.500. Records defined. — "Records", as used in sections 109.500 and 109.510, means documents, books, papers, photographs, maps, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the trans…

109.510. Data processing may be used for all records. — Other provisions of law notwithstanding, automation data processing equipment and procedures may be utilized for all records required by law of county officials, including circuit clerks, in counties of the first class. ­­--…

110.010. Deposits of public funds to be secured. — 1. The public funds of every county, township, city, town, village, school district of every character, road district, sewer district, fire protection district, water supply district, drainage or levee district, state hospital, s…

110.020. Securities deposited, amount of. — The value of the securities deposited and maintained by a legal depositary under section 110.010 shall at all times be not less than one hundred percent of the actual amount of the funds on deposit with the depositary, less the amount, …

110.030. Advertisement for bids unnecessary, when. — The various statutory provisions in relation to the advertisement for and receipt of bids and the award of the funds to the best bidder or bidders for the whole or any part of any of the public funds of the character referred t…

110.040. Depositary outside of territorial limits legal, when. — In the event that there shall be no banking corporation, association, trust company or individual banker in the territory within which the depositary or depositaries of any public fund must, under the applicable law…

110.050. Liability of depositaries. — No bank or trust company wherein any deposits of private or public moneys shall be made shall become obligated or liable on account thereof except for the safekeeping thereof and for the payment of the amount thereof with interest thereon, if…

110.060. Banks to provide security for certain deposits, when. — All banks and trust companies and other banking institutions now or hereafter engaged in business in this state shall be and they are hereby likewise authorized with respect to funds of the United States government …

110.070. Bids for depositaries — publication of notice. — 1. Subject to the provisions of section 110.030, all boards of managers, curators, trustees or other persons by whatever name called, who have the management of any state institution, that have the use or custody of any fu…

110.075. Selection of depositories, competitive bid process — definitions — requirements — contracts — records. — 1. As used in this section, the following terms shall mean: (1) "Depository", banking institution headquartered in or maintaining a full-service branch in this state …

110.080. Bids for depositaries — disclosure of bids a misdemeanor. — 1. Any banking corporation, association or trust company in the city desiring to bid shall deliver to the secretary of the board on or before twelve o'clock noon on the day of the meeting at which the depositary…

110.090. Selection of depositary — computation of interest — rejected bids. — 1. At twelve o'clock noon on the day named for the selection of the depositary, the board shall publicly open the bids and cause each bid to be entered upon the records of the board, and shall select fr…

110.110. Duty of treasurer. — The treasurer of the board of managers, by whatever name called, of the institution, after the selection of the depositaries and the approval of their security, immediately upon the receipt of any money thereafter shall deposit the same with the depo…

110.130. Depositaries of county funds — how selected. — 1. Subject to the provisions of section 110.030 the county commission of each county in this state on or before the first Monday of* July for* the year in which a bid is requested and every fourth year thereafter, with an op…

110.140. Procedure for bidders — disclosure of bids a misdemeanor. — 1. Any banking corporation or association in the county desiring to bid shall deliver to the clerk of the commission, on or before the first Monday of July at which the selection of depositaries is to be made, a…

110.150. Public opening of bids — computation and payment of interest — rejected bids. — 1. The county commission, at noon on or before the first Monday of July for the year in which a bid is requested and every second or fourth year thereafter, shall publicly open the bids, and …

110.170. Transferring funds to depositary — liability of collector-treasurer and depositary — duties of township trustees. — 1. As soon as the required security is given and approved, the commission shall make an order designating the successful bidders as depositaries of the fun…

110.180. Duty of county commission when no bids submitted. — If for any reason the banking corporations or associations in any county fail or refuse to submit proposals to act as county depositaries as provided in section 110.140, the county commission may deposit the funds of th…

110.190. Duty of county commission when funds are deposited with two or more banks. — When the funds of any county are deposited with two or more banking corporations, or associations, as provided in section 110.180, the county commission shall select and name, by order, one of t…

110.200. County commission may readvertise and relet. — If the bids submitted under the provisions of section 110.140 shall not, when taken together, include the whole of said funds, the county commission may let the part or parts not bid for in the manner provided in section 110…

110.210. Failure to select depositary. — If, for any reason, no selection of a depositary is made at the time fixed by sections 110.130 to 110.260, the county commission may, at any subsequent term, after twenty days' notice, receive bids and select a depositary or depositaries i…

110.230. Duplicate monthly statements by depositaries. — It shall be the duty of each depositary selected under the provisions of sections 110.130 to 110.260 on the first of each month to make a statement in duplicate of the amount of interest accrued for the preceding month, and…