New Hampshire Administrative Code

"Human resources management system" means the statewide electronic system used by the state to track human resources functions such as recruitment, hiring and other matters addressed in these rules. Notes N.H. Admin. Code § Per 102.37 (See Revision Notes at chapter heading for Pe…

"Immediate family" means a designation used to administer bereavement leave, and includes the spouse, children, mother-in-law, father-in-law, parents, step-parents, step-children, step-brothers, step-sisters, grandparents, grandchildren, brothers, sisters, legal guardians, daught…

"In-Band advancement" means an increase in pay within a pay band, with no change in job title or position number, awarded upon satisfaction of criteria specific to the job title and separate from an increment resulting under Per 901.03. Notes N.H. Admin. Code § Per 102.39 (See Re…

"Increment date" means the date on which an employee's salary may be advanced from one step to the next in the salary range established for the position. Notes N.H. Admin. Code § Per 102.40 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4…

"Initial probationary period" means the first 12 full months of full-time work performed in a single full-time position in the state classified service following an employee's most recent date of hire. Notes N.H. Admin. Code § Per 102.41 (See Revision Notes at chapter heading for…

"Job series" means two or more job titles within the same broad group. The term includes "class series." Notes N.H. Admin. Code § Per 102.42 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended by Number 28, Filed July 13, 2023,…

"Job title" means the official title describing a position and indicating the assigned broad group and level. The term includes "class," "class title", and "classification title." Notes N.H. Admin. Code § Per 102.43 (See Revision Notes at chapter heading for Per 100) #5373, eff 4…

"Layoff" means the complete separation of an employee from the state classified service for an indefinite period by reason of abolition of position, change in organization, lack of work, insufficient funds, or other reasons outside the employee's control which reflects no discred…

"Leave accrual date" means the date each month on which a full-time employee is eligible to earn annual leave and sick leave for a completed month of service. Notes N.H. Admin. Code § Per 102.45 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, …

"Level" means a number indicating placement within the hierarchy of a job series reflecting the increasing complexity, job responsibility, and minimum qualifications within the job series. Notes N.H. Admin. Code § Per 102.46 (See Revision Notes at chapter heading for Per 100) #53…

"Longevity date" means the last date an employee entered state service on a full-time basis and is the date used for determining longevity pay, unless otherwise specified by statute. Notes N.H. Admin. Code § Per 102.47 (See Revision Notes at chapter heading for Per 100) #5373, ef…

"Major group" means an occupational grouping of job titles in the same general occupation or field that perform related work and similar functions, and which aligns with the national Standard Occupational Classification (SOC) System's use of the same term. Notes N.H. Admin. Code …

"Memo of counsel" means any non-disciplinary written communication from an appointing authority, or any person having supervisory authority, to an employee, regardless of the title of that written communication, regarding the employee's conduct or performance, and which is placed…

"Minimum qualifications" means the requirements for education, experience, licensure, certification, or other occupational credential, or other requirements for satisfactory performance of the essential job functions of a position, such as, but not limited to, successful particip…

"Minor group" means a subdivision of a Major Group that contains job titles within a more specific occupational area grouped together on the basis of similar skills, education, training, and credentials, and which aligns with the national Standard Occupational Classification (SOC…

"Nonstandard workweek" means the weekly time period completed by a full-time employee who works other than the standard Monday through Friday week. Notes N.H. Admin. Code § Per 102.52 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98…

"Occupational information network" means a free online database that contains standard occupational definitions and is available at O*NET OnLine, https://www.onetonline.org. The term includes "O*NET." Notes N.H. Admin. Code § Per 102.53 (See Revision Notes at chapter heading for …

"Outside recruitment" means the process of filling a vacant position by recruiting potential employees outside the executive branch. Notes N.H. Admin. Code § Per 102.54 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended by Num…

"Overtime" means authorized work in excess of an established basic workweek. Notes N.H. Admin. Code § Per 102.55 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended byVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817…

"Part-time employee" means an individual who works less than the basic workweek established for a specific class. Notes N.H. Admin. Code § Per 102.56 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended by Number 28, Filed July …

"Pay assignment" means the assignment of a specific pay schedule and pay band to a job title. Notes N.H. Admin. Code § Per 102.57 #10238, eff 3-18-13 Amended byVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025. Amended by Number 2…

"Pay assignment change" means a change in a pay schedule or pay band assigned to a position based on a change in job duties or an assessment of the comparative rates of pay in the job market. Notes N.H. Admin. Code § Per 102.58 (See Revision Notes at chapter heading for Per 100) …

"Pay band" means a range of pay established for a group of job titles. The term includes "labor grade" and "salary grade." Notes N.H. Admin. Code § Per 102.59 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended byVolume XXXV Nu…

"Pay increment" means an approved increase of one step in the range from the minimum step to the maximum step in RSA 99, based upon satisfactory work performance. Notes N.H. Admin. Code § Per 102.60 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #67…

"Permanent employee" means a full-time employee who has satisfactorily completed a probationary period and whose continued employment in a position is contingent upon the recommendation of the appointing authority. Notes N.H. Admin. Code § Per 102.61 (See Revision Notes at chapte…

"Probationary period" means a period of full-time work during which a full-time employee is required to demonstrate satisfactory performance of the duties and responsibilities of the employee's position as listed on the supplemental job description for the position. Notes N.H. Ad…

"Promotion" means the assignment of a full-time employee to a full-time position having a higher salary grade. Notes N.H. Admin. Code § Per 102.63 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended by Number 28, Filed July 13,…

"Reassignment" means the transfer of an employee from a full-time position in a specific class to another full-time position in the same class. Notes N.H. Admin. Code § Per 102.64 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Ame…

"Recall" means reemployment to the same class in the same agency following layoff. Notes N.H. Admin. Code § Per 102.65 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended by Number 28, Filed July 13, 2023, Proposed by #13667, E…

"Reclassification" means an act of the director to change the job title or pay assignment of a position or group of positions as a result of a change in job duties. The term includes "reallocation." Notes N.H. Admin. Code § Per 102.66 (See Revision Notes at chapter heading for Pe…

"Reduction in force" means a condition in which the total number of employees within an agency is reduced due to a layoff. Notes N.H. Admin. Code § Per 102.67 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98 Amended byVolume XXXV Nu…

"Reemployment" means the employment by the appointing authority of a laid off former employee or an employee who was demoted in lieu of layoff to a position within the agency in a classification other than that from which the employee was laid off. Notes N.H. Admin. Code § Per 10…

"Rehire" means employment of a former classified employee. Notes N.H. Admin. Code § Per 102.69 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98; renumbered by #10238 (from Per 102.61); renumbered by #10801 (from Per 102.63) Amended …

"Relevant education" means education that is applicable to the duties, knowledge, or skills required by a specific job or position. Notes N.H. Admin. Code § Per 102.70 #10238, eff 3-18-13 Amended by Number 28, Filed July 13, 2023, Proposed by #13667, Effective 6/22/2023 (formerly…

"Relevant experience" means experience that is applicable to the duties, knowledge or skills required by a specific job or position. Notes N.H. Admin. Code § Per 102.71 Adopted byVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025. …

"Roster" means a complete list of permanent, temporary and part-time employees, including each employee's name and business number. Notes N.H. Admin. Code § Per 102.72 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98; renumbered by …

"Seasonal appointment" means the appointment to a full-time position the need for which might be reasonably anticipated to recur each year for 6 months or more, not necessarily consecutively, in any 12 month period. Notes N.H. Admin. Code § Per 102.73 (See Revision Notes at chapt…

"Seniority date" means the last date an employee entered state classified service on a full-time basis, adjusted for periods of uncompensated absences for educational or personal reasons, for periods of suspension without pay, and for periods of prior qualifying military experien…

"Separation" means the complete termination of an employee from state classified service for any reason. Notes N.H. Admin. Code § Per 102.75 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98; renumbered by #10238 (from Per 102.66); r…

"Sick leave" means time off due to illness, injury, bereavement, dependent care, or pre-approved medical appointment. Notes N.H. Admin. Code § Per 102.76 (See Revision Notes at chapter heading for Per 100) #5373, eff 4-27-92; ss by #6729, eff 4-21-98; renumbered by #10238 (from P…

"Signature" means, unless otherwise specified, a hand written signature or an electronic signature as defined by RSA 294-E:2, VIII. Notes N.H. Admin. Code § Per 102.77 #10238, eff 3-18-13); renumbered by #10801 (from Per 102.70) Amended by Number 28, Filed July 13, 2023, Proposed…

"Standard occupational classification system" means a standard used by federal agencies to classify workers into occupational categories for the purpose of collecting, calculating, or disseminating data and whereby workers are classified into detailed occupations according to the…

"Standard workweek" means the weekly time period completed by a full-time employee who works from Monday through Friday. Notes N.H. Admin. Code § Per 102.79 (See Revision Notes at chapter heading for Per 100) #5373, eff 4/27/1992; ss by #6729, eff 4/21/1998; renumbered by #10238 …

"State classified service" means all positions in the executive branch of state government except those listed in RSA 21-I: 49 or other laws providing for the creation of non-classified positions. Notes N.H. Admin. Code § Per 102.80 #10801, eff 5-17-15 Amended by Number 28, Filed…

"Step" means the intervals between the minimum and the maximum range of pay established for each salary grade under RSA 99. Notes N.H. Admin. Code § Per 102.81 Derived from Number 28, Filed July 13, 2023, Proposed by #13667, Effective 6/22/2023 (see Revision Note #4 at chapter he…

"Supplemental job description" means a document identifying the scope of work, duties, accountabilities, approved minimum qualifications, and any special requirements for an agency-level position falling within a specific job title. Notes N.H. Admin. Code § Per 102.82 (See Revisi…

"Suspension" means a leave of absence with or without pay for investigatory or disciplinary purposes. Notes N.H. Admin. Code § Per 102.83 (See Revision Notes at chapter heading for Per 100) #5373, eff 4/27/1992; ss by #6729, eff 4/21/1998; renumbered by #10238 (from Per 102.64); …