New Hampshire Administrative Code

(a) An employee who is unable to resolve a dispute by using the procedures outlined in step I and, if applicable, step II may file a statement describing the dispute with the appointing authority of the employee's agency. (b) The statement filed under paragraph (a) shall:(1) Stat…

(a) If an employee's dispute is not resolved under Per 205.03 - Per 205.06, the employee may request a review by the director within 15 calendar days of the decision of the appointing authority or the expiration of step III. (b) The request for review shall be in writing and cont…

The following matters shall not be subject to settlement or appeal under Part Per 205: (a) Classification decisions of the director when the reasons for appeal are based on the following:(1) An employee's education or experience exceed the minimum qualifications required for the …

(a) Unless otherwise specified, all time periods referenced in these rules shall be calendar days. (b) Computation of any period of time referred to in these rules shall begin with the day after the action which sets the time period in motion, and shall include the last day of th…

(a) The classification plan prepared and revised by the director under RSA 21-I: 42, II, shall be the standard for classifying every position in the classified service. (b) The classification plan shall consist of the following:(1) A complete set of published broad group specific…

(a) The director shall establish a formal written broad group specification covering each position in the classified system. (b) The broad group specification shall not be considered a complete description of the duties of an individual position, which shall be listed separately …

(a) The duties and work assignments specific to each position or group of positions in the state classified service shall be established in a supplemental job description (SJD). (b) The duties and work assignments in the position SJD shall align with the job title assigned to the…

(a) For purposes of recruitment, an appointing authority may hire an applicant into a position as a trainee for a specific job title if the position is advertised with the trainee option in accordance with Per 402. (b) An applicant may not be hired as a trainee unless: (1) The ap…

(a) A request made by an appointing authority for the director to establish the classification of a temporary position shall include the following information: (1) A recommendation for an appropriate job title for the proposed position; (2) An explanation of the reason or reasons…

(a) Agencies shall maintain and submit to the director a current organizational chart accurately depicting each component part of the agency and the positions in each part. (b) The purpose of the organizational chart shall be to provide a baseline depiction of the agency organiza…

(a) The classification of one or more positions shall be reviewed if: (1) The director, under the authority of RSA 21-I:42, II and III determines that a position in the classified service might be improperly classified; or (2) A request is submitted by:a. An appointing authority;…

(a) A complete request for reclassification review shall include the following: (1) A position classification questionnaire including:a. The agency name; b. The agency code, consisting of the number assigned by the department of administrative services to identify particular stat…

A request for review of a position shall not be deemed received by the division until the request is complete and contains all items specified in Per 303.02. The director shall specify which items are missing from any incomplete request which is returned to the agency or the empl…

(a) If the director disagrees with the request for reclassification, he or she shall provide a written or electronic decision to the party requesting the review and to the human resources office of the affected employee. (b) If the director agrees with the request for reclassific…

(a) Upon receipt of the director's decision to reclassify a position or positions, the appointing authority shall:(1) Submit a personnel action request or requests as described in Per 603.01 implementing the incumbent's or incumbents' change in compensation as required under Per …

(a) If the director reclassifies a position into a job title with a pay band having a higher minimum rate of pay, the incumbent's step shall be set to the lowest step in the new pay band that increases their hourly rate of pay by an amount equaling one step in the former pay band…

(a) An appointing authority may request temporary reclassification of a position when a job assignment of limited duration results in a substantive change in the job duties and responsibilities of the impacted position. (b) A request for temporary reclassification shall include t…

(a) To establish a broad group level advancement for a specific job title, an agency shall submit a request to the division containing the following information: (1) The job title within which an employee could be eligible to receive a broad group level advancement; (2) A documen…

(a) To establish an in-band advancement for a specific job title, an agency shall submit a request to the division containing the following information:(1) The job title and occupation-based criteria for which an in-band advancement is proposed; (2) The agencies for which the in-…

(a) If an impacted agency's appointing authority or impacted employee is not satisfied with the director's original decision concerning the reclassification of a position, they may, pursuant to RSA 21-I:57, within 15 calendar days of the date of the director's letter transmitting…

If the appointing authority or the employee is not satisfied with the director's decision, the appointing authority or the employee may file an appeal with the board under RSA 21-I:57 within 15 calendar days of the date of the director's decision or in such other manner as may be…

Each applicant for a vacant position shall enter the following information via the state's human resources management system, http://admin.state.nh.us/jobsearch/Employment.aspx: (a) Data for contacting the applicant including the applicant's:(1) Name; (2) Address; (3) Home phone …

(a) Whenever a vacancy is to be filled the appointing authority shall: (1) Post the position in-house within the executive branch via the state's human resource management system for a period of not less than 5 working days; and (2) Include the following as part of the in-house p…

Notes N.H. Admin. Code § Per 403.01 (See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06 ReservedVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025.

Notes N.H. Admin. Code § Per 403.02 (See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06; amd by #10239, eff 3-18-13 ReservedVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025.

Notes N.H. Admin. Code § Per 403.03 (See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06 ReservedVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025.

Notes N.H. Admin. Code § Per 403.04 (See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06 ReservedVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/17/2015, Expires5/17/2025.

(a) When an appointing authority determines that a vacant position shall be filled and the appointing authority has complied with the requirements of Per 402, the appointing authority may request that the director authorize external recruitment for the vacant position. (b) The di…

The announcement shall provide the following information: (a) The class title of the vacant position; (b) A summary of the scope of work based upon the supplemental job description required by Per 301.03; (c) The salary range; (d) The closing date for applying, if applicable; (e)…

(a) The director or their designee shall review all applications for employment filed under Per 401 and certify in writing to the appointing authority whether each applicant meets the minimum qualifications stated in the broad group specification and supplemental job description.…

(a) The director or their designee shall refuse to certify an applicant, or shall disqualify a candidate, for any one or more of the following reasons: (1) Based upon the review conducted under Per 405.01, it is determined that the applicant or candidate lacks any of the minimum …

When a class title requires an examination, the type of examination used shall be either a written examination or a structured interview based on the following criteria: (a) The examination method shall be a structured interview when an appointing authority is seeking managerial,…

(a) Each candidate whose application has been accepted as the result of open competitive recruitment for a specific examination class title shall be notified by the division by telephone, mail or e-mail of the date, time and place of the examination. (b) No person shall be permit…

(a) Examinations for entrance to the state classified service shall be conducted on an open competitive basis and shall be rated impartially. (b) Examinations shall be practical in nature and constructed to measure:(1) The capacity of the candidate for the particular class title …

Upon request, and as required by applicable state or federal law, the director shall provide alternative testing accommodations for a candidate with a disability including, but not limited to, reading an examination to the candidate. Notes N.H. Admin. Code § Per 501.04 (See Revis…

The director shall provide for examinations in various parts of the state by performing the following functions: (a) Designating monitors to take charge locally of examinations; and (b) Making arrangements to conduct examinations in public buildings which shall be accessible to c…

(a) When a structured interview forms a part of the total review for a position, the director or his or her designee shall appoint a structured interview board in accordance with the following: (1) A structured interview board shall consist of at least 3 interview panel members w…

(a) The director or his or her designee shall determine the passing earned rating through which a candidate's eligibility for employment is achieved based upon the requirements of the position and the candidate's scores on the various parts of the examination. All applicants for …

(a) To qualify for veterans' preference, the candidate shall submit to the division an official record, or official records, from the department or branch in which the person served, or from the United States Department of Veterans Affairs, demonstrating that the veteran: (1) Has…

(a) Each candidate shall be notified by the division in person, by mail or by e-mail, of a final earned rating as soon as the rating of the written examination has been completed. (b) A candidate may review the results of a graded examination, provided that: (1) The candidate mak…

(a) The appointing authority shall make temporary appointments only with respect to temporary positions which have been classified by the director according to the requirements of Per 301.05. (b) When the temporary appointment is made to a position which requires an examination, …

(a) An appointing authority may appoint one or more persons to be employed immediately, without being required to comply with the recruitment procedures required under Per 402-404 when, due to an emergency, such appointment is necessary in order to either: (1) Prevent the loss of…

(a) In accordance with RSA 98-A: 3, an appointing authority shall designate as seasonal those positions which can reasonably be anticipated as likely to recur each year for a period of 6 months or more, not necessarily consecutively, in any 12 month period. (b) When the seasonal …

(a) If there is a vacant position to be filled where exceptional scientific, professional or educational areas of expertise are required and described on the supplemental job description, the appointing authority may request approval from the director to fill the vacancy without …

(a) An appointing authority may make a temporary fill-in appointment to a position for a duration of not more than 90 days when the appointment will be of temporary duration because:(1) The permanent incumbent of the position is on sick leave or military leave without pay; (2) Th…

Appointments, unless otherwise specified, shall be permanent but subject to Per 601.07. Notes N.H. Admin. Code § Per 601.06 (See Revision Notes at chapter heading for Per 100) #8738, eff 10-18-06 Amended byVolume XXXV Number 18, Filed May 7, 2015, Proposed by #10817, Effective 5/…

(a) The probationary period shall be considered an integral part of the process of appointment for full-time employees. (b) The purpose of the probationary period shall be to afford the appointing authority an opportunity to: (1) Observe and counsel the new employee regarding his…