New Jersey Administrative Code

All areas of the community program shall be inspected for cleanliness at least weekly by a designated staff member(s) who shall submit a written report to the Superintendent or designee. Notes N.J. Admin. Code § 13:103-4.14

(a) The Office of Administration shall coordinate sanitary inspections to be conducted by the State Department of Health and Senior Services. (b) Each community program shall be inspected in accordance with a schedule agreed upon by both the Commission and the State Department of…

(a) The Office of Administration shall be responsible for formulating written policies to help ensure compliance with New Jersey health codes, acceptable water supply, waste disposal methods, and control of vermin and pests. 1. These policies shall be reviewed annually and update…

(a) A residential community home shall provide a basic clothing issue to all juveniles, as deemed appropriate based on gender, weather conditions, and particular activities of the community program, subject to the approval of the Director of Community Programs. (b) Additions to, …

The basic clothing issue, footwear, special issue/work detail clothing, bedding, and towels shall be ordered through DEPTCOR, State Use Industries (see N.J.S.A. 30:4-95), unless otherwise provided for by the Commission. Notes N.J. Admin. Code § 13:103-4.18

(a) When items of a juvenile's basic issue are lost, stolen, or condemned, they shall be replaced without delay. (b) Previously used basic issue clothing shall not be reissued to juveniles unless the clothing is in good condition. Notes N.J. Admin. Code § 13:103-4.19

(a) Each community program shall develop written internal management procedures governing juvenile hygiene and grooming, juvenile identification photographs, housekeeping and sanitation, clothing, and for residential community homes, bedding and laundry. These written procedures …

(a) Juveniles shall be held accountable for their issue of clothing. (b) Juveniles who mutilate, destroy, or alter basic issue items may be subject to disciplinary action and may be required to make restitution. Notes N.J. Admin. Code § 13:103-4.20

(a) Each community program shall issue appropriate special protective clothing, such as caps or hairnets and clothing related to weather conditions to juveniles assigned to specific vocational assignments or work details. (b) Juveniles scheduled for off-site events, including com…

(a) Juveniles and/or their families may make arrangements to provide suitable clothing for juveniles upon release. (b) When clothing is not otherwise provided, the community program shall issue clothing to juveniles being released. The issue of clothing shall be gender and weathe…

(a) Subject to the discretion of the Superintendent or designee, juveniles shall be permitted to retain and wear personal clothing while assigned to a residential community home. (b) No clothes shall be permitted or worn by a juvenile at a community program in a manner that poses…

State-issued clothing shall be marked and/or coded in a legible and uniform manner when deemed necessary in accordance with the internal management procedures of the community program. Notes N.J. Admin. Code § 13:103-4.24

A community program shall condemn and replace State-issued clothing that cannot reasonably be repaired. Notes N.J. Admin. Code § 13:103-4.25

Except in unusual circumstances, each juvenile at a residential community home shall be provided with a bureau, locker, closet, or shelving that can be used for the storage of clothing. Notes N.J. Admin. Code § 13:103-4.26

(a) A residential community home shall be responsible for issuing the following clean items to juveniles in accordance with facility internal management procedures: 1. Bedding, to include a pillow, pillow case, mattress, sheets, and sufficient blankets to provide comfort under ex…

(a) A clothing and bedding record shall be maintained for each juvenile at a residential community home. This record shall include, at a minimum, the following: 1. The juvenile's name; 2. The juvenile's sizes; and 3. The items issued to the juvenile and the date of issue. Notes N…

Community program internal management procedures regarding juvenile hygiene and grooming, juvenile identification photographs, housekeeping and sanitation, clothing, bedding, and laundry shall be fully explained to all juveniles as a formal part of the community program orientati…

(a) A sanitary/hygiene/grooming kit that includes a minimum of the following items shall be provided at no cost to all juveniles upon admission to a residential community home:1. Soap; 2. Deodorant; 3. A toothbrush and toothpaste; 4. A comb and brush; 5. Shaving supplies; and 6. …

(a) Juveniles in residential community homes shall be permitted to shower and shave daily, unless an emergency situation or security hazard exists. (b) Showers may be provided for juveniles in day programs, but are not required. (c) All juveniles are expected to maintain an adequ…

(a) Juveniles in residential community homes shall be permitted to purchase sanitation and grooming articles at regularly scheduled times. (b) Sanitary/hygiene/grooming items shall be provided to all juveniles in residential community homes who have been determined to be indigent…

Sufficient time for grooming shall be provided to juveniles in residential community homes in the morning and at bedtime, and at other times set forth in the residential community home's regular schedule, such as, but not limited to, before or after a juvenile's job detail (for e…

(a) Juveniles shall be permitted to have a hair-style of personal choice, including facial hair, such as beards and mustaches, provided their hair is kept clean and does not present a safety hazard, health, sanitation, or security problem. (b) When the length, style, color, or co…

Smoking and the use of tobacco products, except in designated areas, is prohibited in any community program building or Commission vehicle, including recreational yards and other outdoor areas, and juveniles are prohibited from possessing any tobacco products of any kind without …

(a) Juveniles shall be transported only in State-owned vehicles, except when emergencies or other unusual circumstances require the use of privately owned vehicles. (b) An employee who is escorting juveniles and operating a vehicle shall carry in his or her possession a valid dri…

(a) The Superintendent or designee shall make a determination with respect to the specific staffing and security arrangements required when transporting a juvenile. A careful review shall be made of the individual case to determine the most appropriate staffing and security arran…

(a) Prior to accepting escort responsibility for any juvenile, escorting staff members shall be informed of the following: juvenile's name and number; destination; supervision status; and unusual medical, emotional, or mental conditions for which there is a need to know. Escortin…

(a) A juvenile shall only be produced in court by a writ of habeas corpus, writ of habeas corpus ad testificandum, post conviction relief order, or other order to produce which is to be received by the Commission 48 business hours prior to the scheduled court appearance.1. It sha…

(a) During escort, juveniles shall be carefully supervised to prevent escape and receipt of contraband. (b) No unauthorized communication between juveniles and the public shall be permitted at any time during escort. (c) A juvenile's special requests during escort not related to …

Escorting staff members shall immediately notify the Superintendent, or designee, if an emergency arises during the transportation of a juvenile. If time or other considerations makes it impossible to contact the Superintendent, local law enforcement authorities may be notified b…

(a) In emergency situations when a non-ambulatory juvenile is in need of hospitalization or treatment outside of the community program, he or she shall be transported by ambulance, or by a State-owned vehicle if an ambulance is unavailable. A State-owned vehicle shall be used to …

(a) The costs of transporting a juvenile to court for civil action will be paid by the Commission when:1. The cause of action is related to the juvenile's confinement; 2. The cause of action is a Family Court matter, such as, but not limited to, matrimonial and child custody; or …

Each community program responsible for juvenile transportation shall prepare written internal management procedures governing the transportation of juveniles outside of the community program, consistent with the requirements of this subchapter. These procedures shall be made avai…

(a) The provisions of this subchapter apply to juveniles residing in residential community homes. (b) Juveniles have a constitutional right of access to the courts and appropriate access to reasonable legal services, which shall include the following: 1. Establishment and use of …

(a) Each juvenile shall be permitted to retain personal legal material in his or her room. This legal material shall be subject to contraband search only. (b) The Superintendent may establish written policies that limit the accumulation of personal legal materials in a juvenile's…

(a) Nothing contained in this subchapter shall preclude a juvenile from obtaining assistance from any other juvenile. (b) Nothing contained in this subchapter precludes any juvenile from obtaining legal assistance from an attorney. Notes N.J. Admin. Code § 13:103-6.11

(a) The Superintendent or designee of each community program shall ensure that written policies and procedures pursuant to this subchapter are established. These written policies and procedures shall be incorporated into the next revision of the community program's resident handb…

(a) In order to have Commission records altered to reflect a new legal name, a juvenile wishing to change his or her name must: 1. Legally change his or her name in accordance with N.J.S.A. 2A:52-1 et seq. and R.N.J.S.A. 4:72-1 et seq.; 2. Submit a certified or true copy of the c…

(a) The Director of Community Programs or designee shall order that the community program records, including the computerized juvenile information recordkeeping systems, be amended to reflect the juvenile's new legal name after the requirements of N.J.A.C. 13:103-6.13(a) have bee…

No community program records shall be altered if a juvenile decides to change his or her name through the "common law" practice, that is, on the juvenile's own authority and without any legal court proceedings. Notes N.J. Admin. Code § 13:103-6.15

The procedure whereby a juvenile can legally change his or her name shall be incorporated into juvenile orientation. Notes N.J. Admin. Code § 13:103-6.16

(a) In accordance with 28 U.S.C. § 1915, Proceedings in forma pauperis, a juvenile may request to bring a civil action in a court of the United States, or an appeal of a judgment in a civil action or proceeding in a court of the United States, without the prepayment of fees. (b) …

(a) If a juvenile files an action or proceeding in any court of this State, including an appeal from an administrative decision of the State Parole Board or the Commission, the juvenile may request a waiver of filing fees on the grounds of indigency. Pursuant to N.J.S.A. 30:4-16.…

(a) A monetary judgment awarded to a juvenile as a result of a civil action that is mailed or otherwise delivered to the juvenile at the community program shall be deposited in the juvenile's community program account and, in accordance with N.J.S.A. 30:4-16.4 and applicable Comm…

(a) Juvenile legal services are available to all juveniles. (b) Based on the availability of space, supervisory staff and the security needs of the community program, the Superintendent or designee shall determine how access to legal services for a juvenile shall be provided. Not…

(a) In consultation with the Director of Education, the Director of Community Programs or designee shall be responsible for maintaining one or more law libraries and for developing internal management procedures for library use and supervision and access to legal materials. The p…

(a) The Commission shall provide photocopies of legal material to juveniles at the rate of $.10 per page, in accordance with the guidelines and limitations set forth in this subchapter. (b) Juveniles may submit legal material to be photocopied to designated staff during the hours…

(a) The Commission shall provide photocopies of legal material at no charge to the indigent juvenile in accordance with the guidelines and limitations in this subchapter. (b) Only legal material that must be photocopied for a legitimate purpose, related to pending litigation chal…