New Jersey Administrative Code

Notes N.J. Admin. Code §§ 10:37-6.100 through 10:37-6.102

To implement a Unified Service System, there must be clear guidelines for continuity of care and for the interaction between the public psychiatric inpatient facilities and the community-based Program Elements responsible for residents of a given Service Area. The following regul…

(a) County and State psychiatric hospitals shall have a recently negotiated affiliation agreement detailing community/hospital interaction procedures for every county that it serves. Each Chief Executive Officer shall designate one hospital staff person to coordinate all hospital…

Notes N.J. Admin. Code §§ 10:37-6.105 through 10:37-6.107

(a) Every Agency funded to provide services in a Mental Health Program Element shall submit reports, as required by the Division regarding incidents that may, or already have, adversely affect(ed) the health or safety of client(s). An explicit description of the types of incident…

The Division shall reserve the right to establish conditions and/or consequences for non-compliance with this chapter, which may include but not be limited to: notice of outstanding areas of non-compliance, mandatory phase-in schedules, reduction in funding and/or termination of …

For special demonstration projects or for cases in which there are documented, extenuating circumstances, the Division reserves the right to waive any part of this chapter. Requests for such waivers shall be submitted to the Division, and to the County Executive and/or the County…

Agencies funded to provide any of the Mental Health Program Elements described herein and facing reduction or termination in funding, due to non-compliance with this chapter, shall have the right to appeal that decision to the appropriate County Mental Health Board, to the Divisi…

Notes N.J. Admin. Code §§ 10:37-6.16 through 10:37-6.18

When a client's Individual Service Plan identifies the need, that client should be enrolled in a Consumer Health Education program(s). Consumer Health Education (CHE) is a type of Daily Living Education Program which includes structured learning experiences to increase competenci…

(a) CHE should be conceptualized within an educational design and should include courses in the following categories: 1. Personal and physical health care: To assist individuals with their own physical appearance and health; to encourage them to participate in their health care p…

(a) Staff shall make every effort to involve community services/resources available to the general public in providing CHE skills development programs, preferably within the community. Community resources such as Neighborhood Health Centers, Planned Parenthood, Adult Education co…

Notes N.J. Admin. Code §§ 10:37-6.22 through 10:37-6.41

(a) Scope: 1. Service/Treatment planning should begin at the time of a client's entry into any mental Program Element, except Emergency Services. i. In the case of ES, crisis stabilization shall be the first service priority. After stabilization, if the client needs ongoing menta…

(a) There must be a comprehensive ISP guiding service provision to each client in every Program Element except Emergency Services. (b) Each client shall be given the opportunity and shall be encouraged to participate in the initial development of his/her ISP and in subsequent rev…

(a) Each ISP shall minimally include: 1. Client needs assessment and evaluation (as defined in the Division's Service Dictionary): i. An Individual Level of Functioning and an Environmental/Natural Support System Assessment shall be completed for every client, except those in Eme…

(a) The client's progress towards meeting the goals outlined in the ISP shall be reviewed and updated on a regular basis. (b) Inpatient clients shall have an ISP developed within 72 hours. It shall be reviewed after one week and every two weeks thereafter up to three months. ISPs…

Notes N.J. Admin. Code §§ 10:37-6.46 through 10:37-6.48

(a) Services shall be organized to meet the comprehensive needs of individual clients and shall be offered in the least restrictive environment possible, dependent on the client's functional level and emotional and psychiatric needs. Agencies shall: 1. Develop an intake procedure…

Notes N.J. Admin. Code §§ 10:37-6.50 through 10:37-6.52

(a) All State funded Mental Health Program Elements using medication as a therapeutic modality shall regularly provide counseling services aimed at informing clients about medication(s) and the potential interactions if combined with alcohol or non-prescribed drugs. Medication co…

(a) "Psychotropic medication" shall include medications which have a direct effect upon the central nervous system and are capable of modifying behavior and/or mood. Drugs included, within the context of this chapter, are: 1. Anti-psychotics; 2. Anti-depressants; 3. Agents for co…

Notes N.J. Admin. Code §§ 10:37-6.55 through 10:37-6.72

(a) A written record shall be maintained for each client served. The record shall: 1. Describe the client's status at service initiation, a comprehensive needs assessment, services provided and progress made, and the client's functional ability and status at the time of discharge…

(a) The client record shall contain the following information: 1. The identifying and other data indicated on the Division's Unified Services Transaction Form for enrolled and terminated clients. 2. Comprehensive assessment and evaluation of client needs, including level of funct…

(a) Inpatient records in State, county, and State funded general hospital psychiatric units shall include all information cited above. Additional information necessary to meet State licensure and Federal accreditation shall also include: 1. Results of evaluations and services: Ps…

(a) All agencies shall have written policies and procedures governing the compilation, storage, dissemination, and access to client records. (See N.J.A.C. 10:37-6.79.) (b) Policies and procedures shall be designed to ensure that:1. The program fulfills its responsibility to safeg…

(a) Records of adults must be retained five years after the last date of service. Records of children must be retained for five years after they reach their 18th birthday. (b) Records may be destroyed by burning or shredding. The destruction must be complete; no readable material…

(a) All Federally funded community mental health centers and all psychiatric hospitals shall have Records Department, adequately directed and staffed to facilitate the accurate processing, checking, indexing and filing of all records. (b) Appropriate records for active clients sh…

(a) All certificates, applications, information and records directly or indirectly identifying persons who are receiving or have received mental health services from a provider licensed by the Department, or for whom such services were sought, shall be kept confidential and shall…

Notes N.J. Admin. Code §§ 10:37-6.80 through 10:37-6.82

This article established the minimum reporting required for all agencies receiving financial assistance through the Division. Information submitted shall serve as the basis for monitoring agency compliance, as well as for planning and program development. Notes N.J. Admin. Code §…

(a) All agencies receiving funds through the Division are required to submit periodic client service and fiscal reports. The following regulations specify the type and frequency of reports required for each state-funded Program Element. 1. State grant-in-aid: client data: i. Unif…

Notes N.J. Admin. Code §§ 10:37-6.85 through 10:37-6.87

(a) As of July 1, 1981, no State-funded mental health program element shall be permitted to use psychosurgery, insulin therapy, electroconvulsive therapy, seclusion, and/or physical restraints, until such time as the Director of the Agency submits a written description of the pro…

Notes N.J. Admin. Code §§ 10:37-6.89 through 10:37-6.98

(a) The Division shall convene staff development sessions for State-funded agencies concerning the implementation of Division principles and administrative requirements. These sessions shall include, but not be limited to, areas such as normalization, functional and team approach…

This subchapter applies to State grants for construction assistance for community mental health facilities. The program for disbursement of these funds shall designated as the "Community Service Capital Improvement Program." Notes N.J. Admin. Code § 10:37-8.1

The Department shall have the right to conduct inspections at various stages of construction for purposes of reviewing construction progress, work quality and project expenditures. Notes N.J. Admin. Code § 10:37-8.10

The Division and the sponsoring agency shall negotiate a reasonable payment schedule. Notes N.J. Admin. Code § 10:37-8.11

Each project shall establish and maintain appropriate methods for conducting fiscal affairs. Adequate records shall be accessible, and reports shall be submitted to the Division as requested. Notes N.J. Admin. Code § 10:37-8.12

The Department shall maintain an equitable interest in all property erected, acquired, improved, rehabilitated, reconstructed, developed or extended as specified in the construction contract. Notes N.J. Admin. Code § 10:37-8.13

The following words and terms, when used in this subchapter, shall have the following meanings. "Community-based" refers to those programs and/or facilities which are not located on the grounds of, or operated by, a State or county psychiatric institution, unless approved through…

(a) Priority will be given to facilities which provide the following services: 1. Screening/crisis intervention; 2. Residential care; 3. Community psychiatric inpatient; and 4. Outpatient and other services that meet critical needs identified in State, regional and county plans. …

Preference will be given to grant requests which propose acquisition and minor rehabilitation of residential structures for use in providing screening/crisis intervention and residential care facilities. In the case of community psychiatric inpatient, outpatient and other service…

Any community-based public or private nonprofit New Jersey agency is eligible to receive construction assistance. Notes N.J. Admin. Code § 10:37-8.5

(a) Construction assistance for acquisition will be available only in those cases in which the acquired facility expands the current service capability of the sponsoring agency. (b) Construction assistance may include project development expenditures for certain non-construction …