New Jersey Administrative Code

(a) All registered, certified, preferential, or special delivery correspondence of a non-legal nature shall be processed as regular mail and the designated staff shall sign to acknowledge receipt of the correspondence. The juvenile shall be required to sign an acknowledgement tha…

Juveniles who have insufficient funds to send legal correspondence as certified or registered mail and who are concerned that they have no proof of service where regular mail is employed, shall be advised that under the rules of court, an affidavit of service filed with the clerk…

(a) Properly identified incoming correspondence shall be distributed to juveniles, and outgoing properly identified correspondence shall be forwarded to the post office within one day of receipt in the mailroom, excluding weekends, holidays, and during emergency incidents. (b) Ju…

(a) Money orders and certified checks shall be the only approved form of money received through the mail that can be accepted by the residential community home for deposit in a juvenile's account. (b) When a juvenile receives money orders or certified checks by mail, the juvenile…

(a) Any correspondence to or from a juvenile may be withheld in the mailroom or taken from a juvenile's possession if it falls within one of the following categories: 1. The correspondence contains material that is detrimental to the security and/or order of the residential commu…

(a) Except as established in (b) below, incoming correspondence that is withheld from a juvenile shall be returned to the sender, together with a notice that the material has been found to violate Commission rules governing correspondence. (b) If the correspondence is withheld pu…

(a) When correspondence is withheld in the mailroom under the provisions of N.J.A.C. 13:103-7.24, the following action shall be taken:1. The staff member who withholds the correspondence must submit a written report, no later than the end of the shift to the Superintendent or des…

(a) When correspondence is removed from the juvenile's possession under the provisions of N.J.A.C. 13:103-7.24, the following action shall be taken:1. The staff member who removes the correspondence from the juvenile must submit a written report no later than the end of the shift…

(a) When correspondence has been withheld in the mailroom or when correspondence has been removed from the juvenile's possession, the sender or juvenile may appeal the action of the Superintendent or designee to the Regional Administrator within 10 calendar days of the date of no…

(a) The residential community home shall provide letter-writing materials and shall assume the cost of mailing legal correspondence for indigent juveniles. (b) The cost of mailing legal correspondence shall extend only to First Class or standard postage and shall not include: 1. …

Each residential community home shall establish a limit of stamps that juveniles may possess that is consistent with the maintenance of security and the orderly operation of the residential community home. Notes N.J. Admin. Code § 13:103-7.3

(a) If a non-indigent juvenile has funds in his or her account, the non-indigent juvenile shall be charged for the cost of mailing correspondence. (b) If the non-indigent juvenile has temporarily overdrawn the account or has a balance in the account, but the balance is not suffic…

(a) For indigent juveniles, the residential community home shall provide letter writing materials and shall assume the cost of mailing not more than 12 letters per month so that the indigent juvenile can maintain community ties with family and personal friends. (b) The residentia…

(a) If a juvenile is unable to read or write, designated staff shall, upon request, assist the juvenile in maintaining community ties by: 1. Writing a letter as dictated by the juvenile; and 2. Reading incoming correspondence to the juvenile. Notes N.J. Admin. Code § 13:103-7.32…

(a) If a non-indigent juvenile has funds in his or her account, the non-indigent juvenile shall be charged for the total cost of mailing legal correspondence. (b) If the non-indigent juvenile has temporarily overdrawn his or her account or has a balance in the account, but the ba…

Juveniles shall not be permitted to use interoffice or any other official stationary, which are purchased for use only by public sector employees. Notes N.J. Admin. Code § 13:103-7.34

All residential community homes shall permit incoming publications in a language other than English. Notes N.J. Admin. Code § 13:103-7.35

(a) All properly identified and inspected incoming publications shall be distributed to juveniles within one day of their receipt in the mailroom, excluding weekends, holidays, and during emergency incidents. (b) All properly identified outgoing publications shall be forwarded to…

(a) Any incoming publication may be withheld in the mailroom or taken from a juvenile's possession if it falls within one of the following categories: 1. The publication contains material that is detrimental to the security and/or order of the residential community home because i…

(a) Publications that are withheld or removed from a juvenile may be disposed of in a manner determined by the juvenile and at his or her expense. (b) If the publication is withheld pursuant to N.J.A.C. 13:103-7.37(a)4, it shall be turned over to the Office of Investigations for …

(a) When a publication violates one of the categories cited in N.J.A.C. 13:103-7.37 and is withheld in the mailroom, the following action shall be taken: 1. The staff member who withholds the publication must submit a written report, no later than the end of the shift to the shif…

(a) Juveniles shall be permitted to receive approved hardcover books, paperback books, magazines, and other soft cover publications from any source, subject to measures necessary to insure the maintenance of security and the orderly operation of the residential community home. (b…

(a) When a publication violates one of the categories cited in N.J.A.C. 13:103-7.37 and is removed from the juvenile's possession, the following action shall be taken: 1. The staff member who removes the publication from the juvenile must submit a written report, no later than th…

(a) When a publication has been withheld in the mailroom or when a publication has been removed from the juvenile's possession, the sender or juvenile may appeal the action of the Superintendent or designee to the Regional Administrator. (b) The sender or juvenile shall be permit…

(a) All properly identified incoming packages shall be distributed to juveniles as soon as possible. (b) All properly identified outgoing packages shall be forwarded to the post office within one day of their receipt in the mailroom excluding weekends, holidays, and during emerge…

(a) Whenever a juvenile is transferred from a residential community home to another Commission facility or program, the juvenile shall be responsible for notifying correspondents of the change of address. (b) For a period not to exceed three months, the residential community home…

(a) The residential community home shall obtain a juvenile's forwarding address at or about the time of the juvenile's release on parole, at expiration of maximum sentence, or upon other release. (b) The juvenile shall be asked whether correspondence and legal correspondence rece…

(a) When a juvenile is remanded to a county or other facility in which he or she is temporarily detained to await trial for a prior offense or for any other reasons, correspondence and legal correspondence received for the juvenile at the residential community home shall be forwa…

(a) All incoming correspondence, legal correspondence, publications, and packages addressed to a juvenile who has escaped from a community program shall be returned to the sender with an indication that the juvenile is no longer in custody. (b) If the incoming mail does not have …

(a) The Superintendent or designee shall promulgate: 1. Internal management procedures written in accordance with this section that include a written list of items that may be received in a package; and 2. A limit on the number of packages that may be received by a juvenile each …

All residential community homes shall permit incoming and outgoing correspondence of the juveniles to be in a language other than English. Notes N.J. Admin. Code § 13:103-7.6

(a) Correspondence to juveniles from inmates of adult correctional facilities may be read to ensure that the correspondence does not contain any content prohibited by N.J.A.C. 13:103-7.24. Mail between juveniles may not be read except as provided for in N.J.A.C. 13:103-7.8(a). (b…

(a) Incoming correspondence shall be opened and inspected for contraband, but it shall not be read unless there is reason to believe that the correspondence contains disapproved content pursuant to N.J.A.C. 13:103-7.24. If there is reason to believe that the correspondence contai…

(a) Outgoing correspondence shall be reviewed to determine the sender. If the sender of the correspondence cannot be identified, the correspondence shall be destroyed. (b) Outgoing mail shall not be opened, read, or censored if it is considered legal correspondence, or if it is a…

(a) The provisions of this subchapter shall apply only to residential community homes. Telephone use and visitors shall be permitted in day programs only in unusual circumstances approved in advance by the Superintendent or designee. (b) Form CP292-I, Request for Attorney-Client …

(a) The Superintendent or designee shall be responsible to write a letter of information, in English and translated into Spanish, which provides the pertinent visiting policies with which prospective visitors should be familiar. This letter shall include, but is not limited to: 1…

(a) Adult visitors must have photo identification when visiting a juvenile. (b) One of the following is an acceptable form of visitor identification: 1. A current photo driver's license; 2. A current photo Welfare/Medicaid card; 3. A current employment photo identification card; …

(a) The Superintendent shall establish a visiting schedule consistent with the orderly and efficient operation of the residential community home. (b) When the restriction of visiting on scheduled visit days is a hardship to a visitor, arrangements for suitable hours on other days…

All residential community home staff members shall treat visitors in a professional, dignified, courteous, and respectful manner. Notes N.J. Admin. Code § 13:103-8.13

(a) Signs written in English and Spanish shall be posted in the visiting area stating that, as a condition of visitation, all visitors, their belongings, and vehicles are subject to possible search while on the premises of a residential community home, which could include a passi…

All juveniles shall be subject to possible search before and after a visit, in accordance with procedures established by N.J.A.C. 13:103-11, Searches of Juveniles and Facilities. Notes N.J. Admin. Code § 13:103-8.15

(a) Visits shall be monitored by staff to help prevent the passage of contraband and to insure the security and orderly operation of the residential community home. (b) Visits shall be conducted in a quiet, orderly, and dignified manner. (c) Articles passed between the juvenile a…

(a) Except as provided for in (b) below, no cash, checks, money orders, or other form of money, currency, or payment may be brought into a residential community home by a visitor for a juvenile. (b) Money orders may be brought by visitors for a juvenile, provided that the money o…

(a) A juvenile's visiting privileges shall not be denied because of a violation of residential community home policies, other than those policies specifically related to or concerned with visiting privileges. (b) A visit may be denied, terminated, or suspended and a visiting priv…

Sixty days after visit privileges have been terminated, or thereafter, the juvenile may forward a written request for reinstatement of visit privileges to the Superintendent or designee, which request shall be reviewed in accordance with the standards set forth in N.J.A.C. 13:103…

(a) During the admission orientation program, juveniles shall be given a description and explanation of the rules and procedures regarding visits, bedside, private viewing and funeral visits, and telephone calls. (b) Juveniles shall be informed of new or revised rules and procedu…

Subject to the approval of the Director of Community Programs or designee, the Superintendent may suspend visits to juveniles, including visits to juveniles by attorneys and attorney representatives, for the duration of any emergency that threatens the safe, secure, and orderly o…

(a) Subject to the provisions of N.J.A.C. 13:103-8.23, the Superintendent may authorize and permit the attendance of a juvenile at the bedside of a dying relative, or at a private viewing of a deceased relative. (b) A juvenile shall not be permitted to visit relatives or friends …

(a) The burden is on the juvenile to prove that the ill or deceased person is a relative. (b) The Superintendent or designee shall verify the illness or death of the relative. Notes N.J. Admin. Code § 13:103-8.22

(a) The Superintendent, or designee, shall determine whether a juvenile is eligible to go on a bedside, private viewing, or funeral visit, subject to the following restrictions: 1. The bedside, private viewing, or funeral visit is outside the State of New Jersey; or 2. The bedsid…