New Jersey Administrative Code

(a) Individual records shall include the following data: 1. The date of admission; 2. The individual's social history and Medicaid numbers; 3. The individual's religious preference; 4. The name, address and telephone number of all personal physicians and dentists; 5. A physical e…

(a) Individual records shall include the following discharge data: 1. The date of discharge, reason for discharge, and the name, telephone number, and address of the person or agency to whom the individual was discharged; and 2. A written discharge summary describing the individu…

(a) The facility shall maintain a central record for each individual, which shall include social information, health care, programming, and educational data from the time of admission until the time the individual leaves the facility. 1. Records shall be retained for a minimum of…

Notes N.J. Admin. Code § 10:47-3.18 Recodified to N.J.A.C. 10:47-3.17 by R.2007 d.72, effective 3/5/2007. See: 38 N.J.R. 4352(a), 39 N.J.R. 777(a). Section was "Maintenance of records".

(a) The facility shall allow the licensing agency or its representatives to inspect all aspects of a program's operations and to interview any staff member of, or any individual in the care of, the facility. 1. A facility shall make all information related to assessment of compli…

(a) The facility shall be in compliance with all applicable provisions of Federal, State and local or municipal laws, regulations and codes unless a waiver for specific requirement(s) has been granted through a prior written agreement with the licensing agency. This agreement sha…

(a) The facility shall have a written mission statement specifying its philosophy, purposes, and program orientation, and describing both short and long-term goals. The statement should identify the types of services provided and the characteristics of the population to be served…

The facility shall not permit public funds to be paid or committed to be paid to any corporation, firm, association, partnership, or business in which any of the members of the governing body of the facility, or the members of the immediate families of members of the governing bo…

(a) In a non-proprietary facility, there shall be a board of directors, board of trustees, or other similar governing body responsible for the facility's management, control, and operation, the welfare of the individuals served and the formulation of administrative policy. 1. A n…

(a) A proprietary facility operated by any owner, partnership, or corporation shall certify to the Department the names, addresses, occupations or professions of all the owners and the extent of financial interest of each. (b) A proprietary facility shall have documents which ful…

(a) The facility shall assemble and maintain an administrative procedures manual which incorporates all of the written policies and procedures designed to implement the facility's objectives, and key procedures which address the implementation of applicable law and rules. 1. The …

In the case of persons under the age of 18, allegations of abuse, neglect or exploitation shall be reported immediately by calling 1-877-NJABUSE. Notes N.J. Admin. Code § 10:47-3.9 Amended by R.2007 d.72, effective 3/5/2007. See: 38 N.J.R. 4352(a), 39 N.J.R. 777(a). Rewrote the s…

(a) Personnel practices shall comply with all applicable Federal, State, and local laws, ordinances, rules and regulations pertaining to employment, including civil rights, retirement plans or social security, minimum wages, hours and workmen's compensation. 1. The facility shall…

(a) The facility shall have a personnel file for each employee containing: 1. The application for employment and/or resume; 2. Reference letters from former employer(s) and personal references or notation of telephone contacts with such references; 3. Medical examinations; 4. Doc…

(a) The facility shall provide each employee with initial and continuing training that enables the employee to perform his or her duties effectively, efficiently, and competently. (b) Before assuming their normal duties, new employees shall receive an orientation to acquaint them…

(a) The facility shall have a minimum of direct care personnel as follows: 1. The on-duty ratio for the day shift shall be at least one to 8.5.i. Facilities sending individuals out of the living units for a major portion of the day need not provide coverage during the period of t…

(a) A facility which has volunteers working directly with individuals shall have a written policy pertaining to the use of volunteers, which shall include the methods of recruitment, training and supervision of volunteers. 1. Volunteers may supplement but shall not be used in lie…

(a) The facility shall have a written statement of policies and procedures that protects the civil and legal rights of all individuals in accordance with N.J.S.A. 30:6D-4. 1. The facility shall ensure that each person admitted is fully informed of their rights and responsibilitie…

(a) The facility shall establish and maintain a system that: 1. Assures a detailed accounting of each individual's personal funds entrusted to the facility on behalf of individuals; 2. Precludes any commingling of individual's funds with facility funds or that of any other person…

(a) Each individual shall have the opportunity to select and purchase clothing according to individual taste and preference. (b) The facility shall provide assistance to individuals who require assistance in order to maintain their own clothing. (c) The facility shall maintain an…

(a) The facility shall provide each individual with the opportunity for personal privacy, to include, but not limited to: 1. The free use of all common living areas within the home without infringing on the privacy of others; 2. The opportunity to communicate, associate and meet …

(a) The facility shall provide for the basic hygienic needs of the individuals served. Individuals shall be helped to attain maximum independence in caring for their needs. The following shall be assured: 1. Baths or showers shall be provided daily; 2. Individuals who soil shall …

(a) At least one physician or advanced practice nurse, licensed to practice in New Jersey, shall assume overall responsibility for the direction and provision of medical and health care. (b) Arrangements shall be made with a community hospital for the acceptance of any person req…

(a) A physician or advanced practice nurse licensed in the State of New Jersey shall perform examinations and administer and/or prescribe treatment as needed for preventive, routine and emergency medical care. (b) An annual complete physical examination with findings noted shall …

(a) Nursing services shall be provided in accordance with N.J.A.C. 13:37. (b) A licensed professional nurse shall assess each individual's health status and record their findings in the individual's record as needed but at least annually. Notes N.J. Admin. Code § 10:47-6.3

(a) A licensed dentist shall provide: 1. Routine and preventive dental care at least annually. 2. A record documenting the results of the dental examination, signed and dated by the dentist, shall be maintained in the individual's record. Notes N.J. Admin. Code § 10:47-6.4

(a) The facility shall provide pharmaceutical services under the direction of a New Jersey licensed pharmacist, in accordance with N.J.A.C. 13:39. (b) The facility shall provide pharmaceutical services, both dispensing and consultant, either directly or through written contractua…

(a) The facility shall have a written policy governing the use of psychoactive medication. (b) The use of psychoactive medication shall be premised on the grounds that it constitutes an appropriate intervention either alone or in conjunction with other strategies to treat a psych…

(a) An accurate, complete and up to date medical record shall be maintained for each individual. This record shall include: 1. A list of all current diagnoses, which shall be located in an identified area of the record; 2. A list of all significant past illnesses, surgeries and t…

(a) A lead control program shall be developed in each facility which shall ensure that all individuals served shall be protected from the harmful effects of lead poisoning. (b) Because pica is a form of maladaptive behavior, a behavior modification plan shall be considered by the…

(a) Within 30 days of admitting a developmentally disabled individual, the facility shall develop an Individual Habilitation Plan (IHP). (b) Each individual's IHP shall be developed by the Interdisciplinary Team (IDT). 1. One member of the IDT shall be designated the plan coordin…

(a) The facility shall provide social services to all individuals served and, to their families, as appropriate. (b) Social services shall include, but shall not be limited to: 1. The coordination of all admissions and discharges between agencies, individuals and families; 2. Con…

(a) The facility shall provide speech pathology and audiology services, in accordance with N.J.S.A. 45:3B-1 et seq., to all individuals who can benefit. (b) The facility shall provide physical therapy services, in accordance with N.J.S.A. 45:9-37.11 et seq., to all individuals wh…

The facility shall assure that adaptive equipment is acquired, maintained, repaired, replaced, and used appropriately for all individuals as necessary. Notes N.J. Admin. Code § 10:47-7.12

(a) The facility shall make arrangements for a formal education program for all individuals between the ages of three and 21, in accordance with N.J.A.C. 6A:14. (b) The facility shall provide a copy of a clearly defined educational curriculum to the individual, his or her parent(…

(a) The facility shall assure that a continuum of programs is available to all individuals. 1. Training and services shall be appropriate to the age and abilities of each individual. (b) The facility shall assure that job training is available for individuals capable of vocationa…

(a) Psychological services shall be provided, either by employees of the facility or through community based providers. (b) Psychological services shall include the use of non-aversive and/or aversive techniques to modify behavior. They shall be grouped according to the presumed …

(a) The facility shall develop a behavior management procedure manual which describes treatment modalities for individuals manifesting behavior problems. 1. Where a behavior management plan is indicated, such plan shall be approved by the IDT and shall be incorporated in the IHP,…

(a) The Behavior Management Committee shall review and make recommendations for the approval or disapproval of all behavior plans using Level III techniques. The CEO shall make the final decision and assume responsibility for whatever course of action is pursued. The CEO shall do…

(a) In addition to the other requirements of this chapter, the use of Level III techniques shall also require the informed, written non-coerced consent of the individual, if a competent adult, or of the parent/guardian of a minor, or of the guardian of an incompetent adult. (b) I…

Techniques which present an element of physical risk to the individual shall require prior written certification from a State licensed physician that the individual's medical condition does not preclude their use. Notes N.J. Admin. Code § 10:47-7.8

The facility's use of emergency mechanical restraint shall comply with the requirements of N.J.A.C. 10:42, Emergency Mechanical Restraint and Safeguarding Equipment. Notes N.J. Admin. Code § 10:47-7.9

(a) The facility shall promote a pleasant and home-like environment in the dining room. Dining room accommodations within living units shall be separated from other areas. 1. Dining rooms shall be equipped with tables, chairs, eating utensils and dishes designed to meet the devel…

(a) Each individual shall receive a well balanced diet, including modified and specially prescribed diets. (b) Unless otherwise specified by the individual's medical needs, the diet shall be prepared in accordance with the latest edition of the recommended dietary allowances of t…

(a) Each individual shall be provided at least three nutritionally balanced meals daily. (b) Food shall be wholesome, prepared in the form that meets the medical and dietary needs of each individual and attractively served. Foods shall be served: 1. In appropriate portions; 2. At…

(a) Each facility shall have one or two designated staff responsible for food service and menu planning. (b) Menus shall be prepared at least one week in advance and copies retained on file for a period of one month. Menus shall: 1. Be prepared with regard for the nutritional and…

(a) The facility shall ensure that kitchens and areas used for food preparation, storage, serving and clean-up of all meals shall be maintained in accordance with N.J.A.C. 8:24, Retail Food Establishments. (b) Food service staff shall be trained in all aspects of food management …

(a) The facility grounds shall be maintained free of any hazards to health and safety. (b) The facility shall ensure that all structures on the grounds are maintained in good repair and do not present a danger to health and/or safety. 1. All structures shall meet the requirements…

(a) The facility shall: 1. Ensure that each bedroom in the facility has a floor area of at least 70 square feet for each occupant; 2. Not use any room with a ceiling height of less than seven feet six inches as a bedroom; 3. Not permit more than four individuals to occupy a desig…

(a) The facility shall have a minimum of one wash basin with hot and cold water, one flush toilet and one bathtub or shower with hot and cold water for every 10 individuals. 1. Bathrooms shall be located to permit access without disturbing other individuals during sleeping hours.…