Part 2. RETENTION AND DISPOSITION OF PUBLIC RECORDS, version 14 (§ 1.21.2.1 to 1.21.2.943)

A. Category: Governance and compliance - election management B. Description: Records related to candidacy including, but not limited to, nominating petitions. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - election management B. Description: Canvass of an election. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to the preparation of the canvass for elections in which no federal candidate appears on the ballot including, but not limited to, ballots, voting permits, signature rosters and tally she…

A. Category: Governance and compliance - election management B. Description: Records related to the preparation of the canvass for elections in which a federal candidate appears on the ballot including, but not limited to, ballots, voting permits, signature rosters and tally shee…

A. Category: Governance and compliance - election management B. Description: Records related to candidate, elected and appointed officials financial records. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to election investigations. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to petitions, not including nominating petitions. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to the reporting on the administration and management of elections. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - election management B. Description: Records related to voter registration. C. Retention: destroy six years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to environmental compliance for air, land and water quality. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to environmental consents and clearances. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Environmental impact statements and related records. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to remediations involving superfunds. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to environmental reviews and monitoring. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to the installation, remediation and removal of storage tanks. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to water facilities. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance -environment management B. Description: Records related to water pollution including, but not limited to, national pollutant discharge elimination system (NPDES) permits and reporting. C. Retention: permanent, transfer to archives five years…

A. Category: Governance and compliance - governance B. Description: Records related to appointments not identified in other classifications. C. Retention: destroy two years from date file closed

A. Category: Governance and compliance - governance B. Description: Appointments made by the governor and related records. C. Retention: permanent, transfer to archives when no longer needed for reference

A. Category: Governance and compliance - governance B. Description: Bylaws. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - governance B. Description: Records related to meetings of statutory and policy making bodies including, but not limited to, minutes and not identified in other classifications. C. Retention: permanent, transfer to archives five years from …

A. Category: Governance and compliance - governance B. Description: Oaths of office and related records. C. Retention: permanent, transfer to archives one year from date file closed

A. Category: Governance and compliance - human rights management B. Description: Records related to accommodations for disabilities under the Americans with Disabilities Act. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - human rights management B. Description: Records related to civil and human rights investigations including, but not limited to, grievances and complaints. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of air quality. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of asbestos. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of samples of construction materials. C. Retention: destroy 20 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of building and construction. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of infrastructure including, but not limited to, safety. C. Retention: permanent, transfer to archives 25 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of equipment and vehicles. C. Retention: destroy three years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and monitoring of radioactive equipment. C. Retention: destroy 75 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections for fire prevention and fire protection for buildings, facilities and structures including, but not limited to, fire reports. C. Retention: destroy three years from …

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to general inspections and tests, not identified in other classifications. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of hazardous materials. C. Retention: permanent, transfer to archives 25 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of herbicides, pesticides and chemicals. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections of hospitals and medical facilities. C. Retention: destroy five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and investigations not identified in other classifications. C. Retention: destroy 25 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections and testing of laboratories including, but not limited to, equipment. C.Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections of mines. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to the monitoring of trade and service marks. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to inspections of water treatment facilities. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Governance and compliance - inspections and monitoring B. Description: Records related to the inspection and testing of drinking and potable water. C. Retention: destroy 10 years from date file closed

A. Category: Governance and compliance - legislation and regulation management B. Description: Administrative rules and related records. C. Retention: permanent, transfer to archives five years from date file closed [For filing of administrative rules, refer to Section 14-4-3 NMS…

A. Category: Governance and compliance - legislation and regulation management B. Description: Legislation and related records including, but not limited to, bills, enrolled acts and vetoed legislation. C. Retention: permanent, transfer to archives one year from date file closed

A. Category: Governance and compliance - legislation and regulation management B. Description: Legislative committee meetings. C. Retention: permanent, transfer to archives 15 years from date file created

A. Category: Governance and compliance - legislation and regulation management B. Description: Journals of the house and senate and related records. C. Retention: permanent, transfer to archives one year from date file closed