Part 2. RETENTION AND DISPOSITION OF PUBLIC RECORDS, version 14 (§ 1.21.2.1 to 1.21.2.943)

A. Category: Legal and judiciary - legal matter management B. Description: Dismissed case files C. Retention: destroy one year from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to brands. C. Retention: destroy six years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licenses for businesses not determined to be historical. C. Retention: destroy 10 years from date entity is no longer licensed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licenses for businesses including, but not limited to, financial institutions, funeral homes, zoo, burial transit, child placement agency (foster care), private investigation, constru…

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to concealed firearms. C. Retention: destroy two years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licensed dealers, agents and outfitters. C. Retention: destroy three years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to general discipline and investigations of license and certification violations. C. Retention: destroy 25 years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to discipline and investigations of violations pertaining to licenses determined to be historical. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to issuing and tracking drivers' licenses including, but not limited to, revocation and suspensions not identified in other classifications. C. Retention: destroy three years from date f…

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to vehicular homicide and DUI license suspension and revocation. C. Retention: destroy 55 years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to permanent commercial driver's license suspensions and revocation. C. Retention: destroy 100 years from date of birth of licensee

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licensing and certification of facilities, establishments and products. C. Retention: destroy five years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to motor vehicle titles. C. Retention: destroy 25 years from date of change of ownership

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to motor vehicle registration. C. Retention: destroy three years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to motor vehicle identification. C. Retention: destroy three years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to motor vehicle license plates. C. Retention: destroy one year from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licenses for notaries. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to professional licenses not identified as historical. C. Retention: destroy 10 years from date individual is no longer licensed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to professional licenses including, but not limited to, attorney, architect, certified public accountants, body art and piercing, nutritionist, dietician, optometrist, osteopathic, pharm…

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licensing securities. C. Retention: destroy five years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to licenses and permitting for hunting, angling and trapping. C. Retention: destroy five years from date file closed

A. Category: Legal and judiciary - licensing and registration B. Description: Records related to lifetime licenses and permitting for hunting, angling and trapping. C. Retention: destroy 100 years from date of birth of licensee

A. Category: Legal and judiciary - licensing and registration B. Description: Tests and examinations for licenses and certifications. C. Retention: destroy two years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to appraisals for valuation, does not include tax valuations. C. Retention: destroy five years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to property rights, exchanges, sale or acquisition of land including, but not limited to, easements. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to property rights of way. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Legal and judiciary - real property B. Description: Records related to water rights and permits. C. Retention: permanent, transfer to archives five years from date file closed

The following terms shall have the respective meanings provided in this rule. Terms not defined in this rule which are defined in the Public Records Act, Section 14-3-1 et seq. NMSA 1978 shall have the respective meanings accorded such terms in the act. A. "Archives" means the pe…

A. Category: Natural resource management - agriculture B. Description: Records related to food and drug information. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - agriculture B. Description: Records related to agricultural surveys and inspections. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - agriculture B. Description: Records related to weights and measures. C. Retention: destroy one year from date file closed

A. Category: Natural resource management - animal and livestock B. Description: Records related to the management and prevention of animal disease. C. Retention: destroy 10 years from date file closed

A. Category: Natural resource management - animal and livestock B. Description: Records related to animal and livestock inspections. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - animal and livestock. B. Description: Veterinarian client/patient records. C. Retention: destroy four years from date file closed.

A. Category: Natural resource management - land and water B. Description: Conservation plans and related records. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to the management of forests. C. Retention: destroy five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to management of state trust land. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to the management of natural resources not identified in other classifications. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - land and water B. Description: Records related to management of water including, but not limited to, planning. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - recreation B. Description: Records related to the management of government parks, trails and facilities. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Natural resource management - recreation B. Description: Records related to recreational access to government property and facilities. C. Retention: destroy two years from date file closed

A. Category: Natural resource management - wildlife B. Description: Records related to the management of fish and aquatic animals. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Natural resource management - wildlife B. Description: Records related to the management of protected species including, but not limited to, hunter survey, tagging and harvest information; and not identified in other classifications. C. Retention: destroy five years …

A. Category: Natural resource management - wildlife B. Description: Records related to the management of protected species including, but not limited to, bighorn sheep, species transplant, importation, protected mammal and wildlife surveys. C. Retention: permanent, transfer to ar…

A. "ADA" stands for Americans with Disabilities Act. B. "CDC" stands for center for disease control. C. "DUI" stands for driving under the influence. D. "EEOC" stands for equal employment opportunity commission. E. "NMAC" stands for New Mexico administrative code. F. "NMSA" stand…

A. Category: Public health and social services - child and youth B. Description: Child and social service case files including abuse or neglect cases not resulting in transfer of custody to the state. C. Retention: destroy 19 years from date of birth

A. Category: Public health and social services - child and youth B. Description: Records related to abuse or neglect cases resulting in transfer of custody to the state. C. Retention: permanent, transfer to archives 25 years from date file closed

A. Category: Public health and social services - child and youth B. Description: Records related to child support services. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - child and youth B. Description: Records related to foster care homes. C. Retention: permanent, transfer to archives 10 years from date file closed