Part 2. RETENTION AND DISPOSITION OF PUBLIC RECORDS, version 14 (§ 1.21.2.1 to 1.21.2.943)

A. Category: Public health and social services - child and youth B. Description: Case files of at-risk or delinquent youth. C. Retention: destroy 22 years from date of birth

A. Category: Public health and social services - family and aging B. Description: Records related to employment assistance. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - family and aging B. Description: Records related to employment assistance for refugees. C. Retention: permanent, transfer to archives 10 years from date file closed

A. Category: Public health and social services - family and aging B. Description: Records related to financial assistance. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - family and aging B. Description: Records related to medical assistance. C. Retention: destroy six years from date audit report released

A. Category: Public health and social services - family and aging B. Description: Records related to nutrition assistance including, but not limited to, case files, participation and authorizations. C. Retention: destroy three years after date file closed

A. Category: Public health and social services - family and aging B. Description: Family and aging services case files. C. Retention: destroy six years from date file closed

A. Category: Public health and social services - hazardous material management B. Description: Records related to hazardous waste, materials and biohazards, including agency programs and response. C. Retention: destroy 30 years from date file closed

A. Category: Public health and social services - hazardous material management B. Description: Records related to the receipt, maintenance and disposal of radioactive material. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public health and social services - hazardous material management B. Description: Records related to identifying hazardous materials and chemicals including, but not limited to, use and analyses. C. Retention: destroy 30 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to the analysis of x-rays and chemicals. C. Retention: destroy 12 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to diseases including CDC reportable diseases. C. Retention: destroy 80 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to drugs and controlled substances including, but not limited to, inventories and prescriptions. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to incidents including minor injury reports. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to management of patients including, but not limited to, accounts and client files. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Adult patient records. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Patient records for minors nine years of age or over at date of last discharge. C. Retention: destroy 10 years from date of last discharge

A. Category: Public health and social services - hospital and medical B. Description: Patient records for minors eight years of age or under at date of last discharge. C. Retention: destroy 19 years from date of birth

A. Category: Public health and social services - hospital and medical B. Description: Records related to clinical and health programs. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Calibration logs and files. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Records related to laboratory analysis. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Laboratory samples and reports. C. Retention: destroy four years from date file created

A. Category: Public health and social services - laboratory management B. Description: Records related to forensic or toxicology analysis. C. Retention: destroy 10 years from date of final disposition of corresponding case

A. Category: Public health and social services - laboratory management B. Description: Records related to forensic analysis conducted by the medical investigator. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public health and social services - vital records B. Description: Records related to births and deaths. C. Retention: permanent, transfer to archives five years from date file closed

A. The records retention and disposition schedule identifies the types of records maintained by all agencies and specifies a period of time for which the official copy of record must be retained. A retention period may be stated in terms of months or years and is contingent upon …

A. Category: Public safety services - correctional institutions B. Description: Records related to investigations including, but not limited to, shakedown, site or staff and search logs. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Jail inmate files. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Juvenile inmate files. C. Retention: destroy 22 years from date of birth

A. Category: Public safety services - correctional institutions B. Description: Penitentiary inmate files. C. Retention: permanent, transfer to archives 50 years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to offenders mail including, but not limited to, unidentified foreign objects. C. Retention: destroy five years from close of calendar year in which file closed

A. Category: Public safety services - correctional institutions B. Description: Parole and probation files. C. Retention: permanent, transfer to archives 50 years from date probation or parole completed

A. Category: Public safety services - correctional institutions B. Description: Records related to inmate programs including, but not limited to, medical and recreational. C. Retention: destroy three years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Safety records. C. Retention: destroy five years from the close of the calendar year in which file created

A. Category: Public safety services - correctional institutions B. Description: Records related to security and access. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to surveillance including, but not limited to, radio, telephone and cameras. C. Retention: destroy two years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to unit files. C. Retention: destroy three years from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to management and history of disasters. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to emergency and fire drills. C. Retention: destroy one year from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to responses to a disaster or emergency situation including, but not limited to, communications with responding agencies, details of the activation and all documentation or iss…

A. Category: Public safety services - emergency and disaster management B. Description: Records related to New Mexico national guard responses to a disaster or emergency situation including, but not limited to, communications with responding agencies, details of the activation an…

A. Category: Public safety services - law enforcement B. Description: Records related to accident reports and incidents. C. Retention: destroy 10 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to accident reports and incidents involving fatalities. C. Retention: destroy 25 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Law enforcement case files. C. Retention: destroy 10 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to the management of citations, including, but not limited to, parking, traffic or game and fish violations; does not include DUI citations. C. Retention: destroy three years from date file clos…

A. Category: Public safety services - law enforcement B. Description: Records related to the management of DUI citations. C. Retention: destroy 55 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to the central repository for the reporting of crime. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records relating to the tracking and disposition of evidence. C. Retention: destroy three years from the close of the fiscal year in which file closed

A. Category: Public safety services - law enforcement B. Description: Records related to criminal fingerprint identification. C. Retention: destroy 99 years from date file created