Part 2. RETENTION AND DISPOSITION OF PUBLIC RECORDS, version 14 (§ 1.21.2.1 to 1.21.2.943)

A. Category: Administration - historical and cultural resource management B. Description: Records related to the management of patrons. C. Retention: destroy five years from date file closed

A. Category: Administration - historical and cultural resource management B. Description: Records related to requests from the public. C. Retention: destroy three years from the close of the calendar year in which file closed

A. Category: Administration - historical and cultural resource management B. Description: Records related to scholarly research. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Administration - historical and cultural resource management B. Description: Records related to the preservation of cultural resources. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Administration - education B. Description: Records related to proficiency and learning assessments. C. Retention: destroy five years from date file closed

A. Category: Administration - education B. Description: Records related to development of courses including, but not limited to, outlines and syllabi. C. Retention: destroy five years from date file closed

A. Category: Administration - education B. Description: Records related to student enrollment and withdrawal. C. Retention: destroy two years from date file closed

A. Category: Administration - education B. Description: Records related to examination and testing including, but not limited to, grade results. C. Retention: destroy two years from close of calendar year in which file created

A. Category: Administration - education B. Description: Records related to academic, athletic and social programs. C.Retention: destroy five years from date file created

A. Category: Administration - education B. Description: Records related to higher education programs. C. Retention: destroy three years from date file closed

A. Category: Administration - education B. Description: Records related to class registration. C. Retention: destroy one year from date file closed

A. Category: Administration - education B. Description: Records related to student evaluations, discipline, assessments and attendance; does not include transcripts. C. Retention: destroy two years from date file closed

A. Category: Administration - education B. Description: Official student transcripts. C. Retention: permanent, transfer to archives 100 years from date of birth

All agencies as defined in the Public Records Act, Section 14-3-1 et seq. NMSA 1978.

A. Category: Employee services - benefits management B. Description: Records related to employee benefit claims. C. Retention: destroy three years from date file closed

A. Category: Employee services - benefits management B. Description: Records related to employee enrollment in government benefit plans. C. Retention: destroy five years from termination of coverage

A. Category: Employee services - benefits management B. Description: Records related to benefit plans and statements. C. Retention: destroy 10 years from date file closed

A. Category: Employee services - employer and labor services B. Description: Records related to pre-employment screening. C. Retention: destroy five years from date file created

A. Category: Employee services - employer and labor services B. Description: Records related to labor relations. C. Retention: destroy three years from date file closed

A. Category: Employee services - employer and labor services B. Description: Records related to programs for labor and employer services not identified in other classifications. C. Retention: destroy five years from date file closed

A. Category: Employee services - payroll management B. Description: Records related to deduction and garnishments from employee paychecks. C. Retention: destroy three years from the close of the fiscal year in which created

A. Category: Employee services - payroll management B. Description: Payroll registers. C. Retention: destroy 50 years from date file created

A. Category: Employee services - payroll management B. Description: Reports for payroll. C. Retention: destroy three years from the close of the fiscal year in which created

A. Category: Employee services - payroll management B. Description: Records related to payroll taxes for employees including, but not limited to, withholding, remittances, flings and returns. C. Retention: destroy 10 years from close of calendar year in which created

A. Category: Employee services - personnel management B. Description: Records related to programs that award and recognize employee contributions to improvements in service, operations and the work environment. C. Retention: destroy three years from date file closed

A. Category: Employee services - personnel management B. Description: Records related to adverse action and reduction in force. C. Retention: destroy 30 years from date file closed

A. Category: Employee services - personnel management B. Description: Employee certifications. C. Retention: destroy three years from date file closed

A. Category: Employee services - personnel management B. Description: Records related to drug and alcohol testing of employees. C. Retention: destroy five years from date file closed

A. Category: Employee services - personnel management B. Description: Records related to employee medical records excluding cases of hazardous material exposure. C. Retention: destroy three years from date of separation from employment

A. Category: Employee services - personnel management B. Description: Records related to employee medical records specific to cases of hazardous material exposure. C. Retention: destroy 30 years from date of separation from employment

A. Category: Employee services - personnel management B. Description: Records related to the disclosure of secondary employment. C. Retention: destroy one year from close of calendar year in which created

A. Category: Employee services - personnel management B. Description: Records related to employment eligibility verification form I-9. C. Retention: destroy three years from date of separation from employment

A. Category: Employee services - personnel management B. Description: Performance evaluations and related records. C. Retention: destroy three years from date of separation from employment

A. Category: Employee services - personnel management B. Description: Records related to fling of grievances and investigations related to employees. C. Retention: destroy three years from date of separation from employment

A. Category: Employee services - personnel management B. Description: Employee leave records and related records. C. Retention: destroy three years from close of fiscal year in which created

A. Category: Employee services - personnel management B. Description: Records related to military service. C. Retention: permanent, transfer to archives 62 years from date file closed

A. Category: Employee services - personnel management B. Description: Records related to an individual government employee who contributes to a retirement plan, does not include medical files. C. Retention: destroy 50 years from date file created

A. Category: Employee services - personnel management B. Description: Records related to a temporary individual government employee who does not contribute to a retirement plan, does not include medical files. C. Retention: destroy three years from the date file closed

A. Category: Employee services - personnel management B. Description: Records related to reporting and approving employee attendance. C. Retention: destroy one year from the close of the fiscal year in which file closed

A. Category: Employee services - personnel management B. Description: Records related to volunteers. C. Retention: destroy three years from date file closed

A. Category: Employee services - retirement administration B. Description: Records related to employee contributions to retirement or pension funds. C. Retention: destroy 65 years from date file created

A. Category: Employee services - retirement administration B. Description: Record related to membership in retirement funds and plans for retired employees. C. Retention: destroy five years from date file closed

A. Category: Employee services - retirement administration B. Description: Record related to membership in retirement funds and plans for former employees who are not eligible for retirement benefits. C. Retention: destroy 65 years from date file closed

A. Category: Employee services - staffing and recruiting B. Description: Records related to recruitment of employees. C. Retention: destroy three years from date file closed

A. Category: Employee services - staffing and recruiting B. Description: Records related to preparation of job descriptions and position classifications. C. Retention: destroy three years from date file closed

A. Category: Employee services - training management B. Description: Records related to management of courses not identified in other classifications. C. Retention: destroy five years from date file closed

A. Category: Employee services - training management B. Description: Records related to employee's training history. C. Retention: three years after date of separation from employment

A. Category: Employee services - training management B. Description: Records related to the management of training instructors. C. Retention: destroy five years from date file closed

A. Category: Employee services - training management B. Description: Records related to training and course materials not identified in other classifications. C. Retention: destroy three years from date file closed

A. Category: Employee services - workers' compensation and unemployment B. Description: Records related to workers' compensation and unemployment claims. C. Retention: destroy three years from date file closed