New Mexico Administrative Code

A. Category: Public health and social services - hospital and medical B. Description: Records related to diseases including CDC reportable diseases. C. Retention: destroy 80 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to drugs and controlled substances including, but not limited to, inventories and prescriptions. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to incidents including minor injury reports. C. Retention: destroy three years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Records related to management of patients including, but not limited to, accounts and client files. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Adult patient records. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - hospital and medical B. Description: Patient records for minors nine years of age or over at date of last discharge. C. Retention: destroy 10 years from date of last discharge

A. Category: Public health and social services - hospital and medical B. Description: Patient records for minors eight years of age or under at date of last discharge. C. Retention: destroy 19 years from date of birth

A. Category: Public health and social services - hospital and medical B. Description: Records related to clinical and health programs. C. Retention: destroy five years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Calibration logs and files. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Records related to laboratory analysis. C. Retention: destroy 10 years from date file closed

A. Category: Public health and social services - laboratory management B. Description: Laboratory samples and reports. C. Retention: destroy four years from date file created

A. Category: Public health and social services - laboratory management B. Description: Records related to forensic or toxicology analysis. C. Retention: destroy 10 years from date of final disposition of corresponding case

A. Category: Public health and social services - laboratory management B. Description: Records related to forensic analysis conducted by the medical investigator. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public health and social services - vital records B. Description: Records related to births and deaths. C. Retention: permanent, transfer to archives five years from date file closed

A. The records retention and disposition schedule identifies the types of records maintained by all agencies and specifies a period of time for which the official copy of record must be retained. A retention period may be stated in terms of months or years and is contingent upon …

A. Category: Public safety services - correctional institutions B. Description: Records related to investigations including, but not limited to, shakedown, site or staff and search logs. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Jail inmate files. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Juvenile inmate files. C. Retention: destroy 22 years from date of birth

A. Category: Public safety services - correctional institutions B. Description: Penitentiary inmate files. C. Retention: permanent, transfer to archives 50 years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to offenders mail including, but not limited to, unidentified foreign objects. C. Retention: destroy five years from close of calendar year in which file closed

A. Category: Public safety services - correctional institutions B. Description: Parole and probation files. C. Retention: permanent, transfer to archives 50 years from date probation or parole completed

A. Category: Public safety services - correctional institutions B. Description: Records related to inmate programs including, but not limited to, medical and recreational. C. Retention: destroy three years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Safety records. C. Retention: destroy five years from the close of the calendar year in which file created

A. Category: Public safety services - correctional institutions B. Description: Records related to security and access. C. Retention: destroy five years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to surveillance including, but not limited to, radio, telephone and cameras. C. Retention: destroy two years from date file closed

A. Category: Public safety services - correctional institutions B. Description: Records related to unit files. C. Retention: destroy three years from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to management and history of disasters. C. Retention: permanent, transfer to archives five years from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to emergency and fire drills. C. Retention: destroy one year from date file closed

A. Category: Public safety services - emergency and disaster management B. Description: Records related to responses to a disaster or emergency situation including, but not limited to, communications with responding agencies, details of the activation and all documentation or iss…

A. Category: Public safety services - emergency and disaster management B. Description: Records related to New Mexico national guard responses to a disaster or emergency situation including, but not limited to, communications with responding agencies, details of the activation an…

A. Category: Public safety services - law enforcement B. Description: Records related to accident reports and incidents. C. Retention: destroy 10 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to accident reports and incidents involving fatalities. C. Retention: destroy 25 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Law enforcement case files. C. Retention: destroy 10 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to the management of citations, including, but not limited to, parking, traffic or game and fish violations; does not include DUI citations. C. Retention: destroy three years from date file clos…

A. Category: Public safety services - law enforcement B. Description: Records related to the management of DUI citations. C. Retention: destroy 55 years from date file closed

A. Category: Public safety services - law enforcement B. Description: Records related to the central repository for the reporting of crime. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records relating to the tracking and disposition of evidence. C. Retention: destroy three years from the close of the fiscal year in which file closed

A. Category: Public safety services - law enforcement B. Description: Records related to criminal fingerprint identification. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records related to non-criminal fingerprint identification. C. Retention: destroy upon completion of report

A. Category: Public safety services - law enforcement B. Description: Records related to sex offender registration. C. Retention: destroy 99 years from date file created

A. Category: Public safety services - law enforcement B. Description: Records related to victim notification program files. C. Retention: destroy one year from date file created

A. Category: Public safety services - law enforcement B. Description: Records related to surveillance not identified in other classifications. C. Retention: destroy two years from date file closed

A. Category: Public safety services - training management B. Description: Records related to training for fire fighters including, but not limited to, certifications. C. Retention: destroy 10 years from date individual is no longer certified

A. Category: Public safety services - training management B. Description: Records related to training for forestry. C. Retention: destroy 10 years from date individual is no longer certified

A.Category: Public safety services - training management B. Description: Records related to training for law enforcement. C. Retention: destroy 10 years from date individual is no longer certified

State Records Administrator.