New Mexico Administrative Code

Each juvenile justice services facility shall conduct a comprehensive preventive maintenance program for the physical plant which provides for emergency repairs or replacement of equipment or property in life threatening situations.

Juvenile justice services maintains a documented work-order system which provides for how routine maintenance requests are submitted and handled. In addition, the work-order system provides for how urgent maintenance requests are submitted and handled with direct notification to …

Juvenile justice services shall designate a qualified staff member at each facility who has the primary responsibility to coordinate the facility fire and safety plans.

Juvenile justice services facilities shall develop and implement a housekeeping procedure that conforms to environmental, sanitation, fire and safety and hygienic living conditions for clients. Standards shall be set by applicable local, state or federal regulations or nationally…

Juvenile justice services shall meet the minimum standards, pursuant to a recognized national standard, in existing or new construction of structures dedicated as client housing or living space.

Juvenile justice services shall meet the minimum standards, pursuant to a recognized national standard, in existing or new construction of structures dedicated as support, service or ancillary space.

Prior to building a new facility or expanding an existing facility, juvenile justice services will conduct a needs evaluation based on bed capacity, regionalization, or other identified needs.

Juvenile justice services shall engender reverence and respect for the flags of the United States of America and the state of New Mexico by strict observance of the laws, customs and traditions relating to the same.

This rule applies to clients and staff of the juvenile justice division, also referred to as juvenile justice services, of the children, youth and families department.

In accordance with the New Mexico state Solid Waste Act, juvenile justice services supports programs to reduce waste and achieve minimal adverse impact on the air, water and land through assisting facilities in reducing the amount of waste generated by operations and promoting th…

The juvenile justice services director will make appropriate procedures available to the public but reserves the right to add, delete or modify procedures under the physical plant management policy without notice or comment in furtherance of the mission and goals of the departmen…

Sections 32A-1-1 et seq., 32A-2-1 et seq., 32A-3-1 et seq., 32A-4-1 et seq., 32A-11-1 et seq., 32A-15-1 et seq. NMSA 1978 Comp., as amended.

Permanent.

June 1, 2010, unless a later date is cited at the end of a section.

To establish standards and guidelines for programs which serve the best interest of the clients, persons and property under the supervision or in the custody of the department including implementation of Cambiar New Mexico. This rule further establishes guidelines to address the …

A. "Cambiar (Change) New Mexico" refers to the name designated by the children, youth and families department (CYFD) for its juvenile justice reform initiative that focuses on rehabilitation and relationships. Clients and juvenile justice services' staff members build one-on-one …

To ensure the health, safety and security of all clients, visitors and staff, buildings owned or operated by juvenile justice services shall comply with applicable building, health, fire and safety codes, including the Americans With Disabilities Act (ADA), and maintain a "certif…

Juvenile justice services shall develop and operate a fire prevention plan that provides for fire alarm systems, fire safety guidelines, drills, testing of equipment, coordination with local fire departments and assurance that all interior furnishing or finishing materials in cli…

Children, Youth and Families Department.

Any employee who has reasonable suspicion that a violation involving a financial matter has occurred regarding agency fiscal management or control, regardless if state funding is involved, must report the matter to the director of juvenile justice services or appropriate law enfo…

Juvenile justice services shall conduct an annual meeting with superintendents, administrative department heads and other key staff members to discuss funding daily operations, additional supply or equipment needs, capital improvement planning, financing program development, shor…

Juvenile justice services maintains a system to account for client funds that includes an agency fund trust bank account, monitored and controlled using accepted accounting procedures. All contributing clients are provided with a monthly statement that includes prior period balan…

Juvenile justice services allows approved clients to open personal accounts with a federally insured financial institution, or if clients have a preexisting account, to maintain the account. Access to personal client accounts shall be guided and approved by juvenile justice servi…

Any interest gained from a juvenile justice services fund trust account contributed to by the client or their family shall accrue to the benefit of the client.

Juvenile justice services may disburse funds from a client's account to secure court ordered restitution payments or other legally binding financial obligations until such time as the obligation is met.

Staff members, staff member families, clients, client families, volunteers, volunteer families, contract providers or interns are not allowed to enter into or engage in financial transactions with clients without the prior written approval of the director of juvenile justice serv…

Clients may have the ability to purchase items that are not furnished by the facility through a juvenile justice services operated canteen or commissary.

Juvenile justice services permits fundraising activities that benefit the clients of a facility or unit. Fundraising activities are not approved for the benefit of non-clients. All fundraising activities must be pre-approved and all monies handled in accordance with cash handling…

Juvenile justice services shall maintain petty cash accounts and shall disburse cash for small purchases of immediate need. Limits and exceptions on petty cash are established by the department of finance and administration. All cash collected and disbursed from petty cash accoun…

This rule applies to clients and staff of the juvenile justice division, also referred to as juvenile justice services, of the children, youth and families department.

CYFD maintains proper safeguards and internal controls for all cash handling in accordance with state statute, department of finance and administration rule or regulation and generally accepted accounting principles. All monies collected within the agency shall be placed in an of…

Juvenile justice services shall maintain fixed asset records in order to protect the physical plant and equipment from theft, misuse or undue wear and tear. In addition, stewardship responsibility for particular assets assigned to specific individuals shall be recorded and regula…

Juvenile justice services maintains control, care and security over all supplies, materials and equipment. Inventory controls systems shall be developed based on size, complexity, usage frequency and storage amount. Inventory control shall include both perpetual and periodic inve…

CYFD approves the use of New Mexico gasoline credit cards for the purchase of gasoline and other items necessary for the appropriate maintenance of state vehicles. An authorized list of approved purchases shall be maintained by the deputy director of administration and made avail…

In accordance with department of finance and administration rules and regulations, juvenile justice services shall conduct or provide for independent financial audits of its facilities, administrative and service areas.

Juvenile justice services will follow the practices in procuring and utilizing contractual or vendor services as prescribed by the department of finance and administration rules and regulations, applicable CYFD policies, service contract content and bid specification and performa…

The juvenile justice services director will make appropriate procedures available to the public but reserves the right to add, delete or modify procedures under the fiscal management and inventory control policy without notice or comment in furtherance of the mission and goals of…

Sections 32A-1-1 et seq., 32A-2-1 et seq., 32A-3-1 et seq., 32A-4-1 et seq., 32A-11-1 et seq., 32A-15-1 et seq. NMSA 1978 Comp., as amended.

Permanent.

June 1, 2010, unless a later date is cited at the end of a section.

To establish standards and guidelines for programs which serve the best interest of the clients, persons and property under the supervision or in the custody of the department including implementation of Cambiar New Mexico. This rule further establishes guidelines to address the …

A. "Budget" refers to a plan for allocation and anticipated revenues and expenditures. B. "Cambiar (Change) New Mexico" refers to the name designated by the children, youth and families department (CYFD) for its juvenile justice reform initiative that focuses on rehabilitation an…

Juvenile justice services maintains accountability for resources and assets through fiscal planning, budgeting, acceptable accounting procedures and regular auditing and review. This includes the use of appropriately qualified fiscal officers, designated administrators responsibl…

The deputy director for administration is the designated chief financial officer for juvenile justice services and responsible for fiscal management and control through the maintenance of an accounting system designed to show the current status of all appropriations and expenditu…

New Mexico Children, Youth and Families Department.

Juvenile probation staff provides supervision and assistance to a child placed on electronic monitoring by a court order /supervised released youth as ordered by the department or probation/supervised release violators that meet graduation sanctions criteria approved by the chief…

Juvenile probation staff accesses available department and local resources for providing FINS services.

A. After a petition has been filed and either a finding with respect to the allegations of the petition has been made or a notice of intent to admit the allegations has been filed, the court may direct youth and family services or an appropriate agency designated by the court to …

A. The juvenile probation officer supervises and provides assistance to a child placed on probation by a court order or on supervised release as ordered by the department. B. Classification of clients: (1) Classification determines the level of supervision. (2) Cases are reviewed…

A. Authorized department personnel are allowed to conduct searches of a client's person and of property used by the client or under the client's control as provided for in orders of the court or department and as further provided for in procedures, where not inconsistent with ord…