New Mexico Administrative Code

A. "Open and switch enrollment period" is an annual six-week period during which state employees may enroll in a specific qualified employee benefit program or may switch from enrollment in such a program offered by one qualified vendor to that offered by a different qualified ve…

A. Payroll deduction codes shall be allowed for the following purposes: (1) those required by law (state and federal taxes, FICA); (2) state-sponsored and required insurance programs where the state shares the cost of the program; (3) PERA, ERB or other state-sponsored retirement…

A. A qualified employee benefit program may be initiated by three means: (1) by vendor request; (2) by state employee request; and (3) by risk management initiation. B. Any vendor wishing to have an employee benefit program considered for implementation shall provide to risk mana…

Department of Finance and Administration

Establishes accountability for accounting function in all state agencies as defined by section 6-5-1 NMSA 1978, as amended, without exception.

Section 6-5-2, NMSA 1978, as amended, requires the division to maintain a central system of state accounts and to devise, formulate, approve and control and set standards for the accounting methods and procedures of all state agencies. Section 6-5-2 NMSA1978, as amended, requires…

Permanent

August 29, 2003

To establish accountability for the accounting function by establishing, at the state agency level, standards for the proper recording, summarizing, and reporting of financial transactions and designating one state employee at each state agency to be responsible for maintaining t…

A. "Accounting function" means the methods and procedures, be they manual or automated, used by a state agency to record, summarize, and report its financial transactions. B. "Accounting system" means the total structure of records and procedures used to record, to classify, to s…

A. Statute requires that the administrative head of each agency ensure that the model accounting practices, established by the division, are followed. In order to ensure that model accounting practices are followed, it is incumbent upon the agency head to carryout the responsibil…

Department of Finance and Administration.

Applies to all state agencies, as defined by section 6-5-1 NMSA 1978, as amended, seeking authorization to issue warrants or exception from the requirement of prior submission of proposed vouchers, purchase orders or contracts to the division as provided in section 6-5-3 NMSA 197…

Section 6-5-9 NMSA 1978, as amended, requires the secretary of the department to annually issue a written order granting authorization to a particular state agency to issue warrants or exception from the requirement of prior submission of proposed vouchers, purchase documents, pu…

Permanent

August 29, 2003

The object of this rule is to provide the conditions state agencies shall fulfill prior to applying to obtain an authorization to issue warrants or exception from the requirement of prior submission of proposed vouchers, purchase documents, purchase orders or contracts to the div…

A. "Accounting system" means the total structure of records and procedures used to record, to classify, to summarize, and to report on the financial position of a governmental entity or any of its funds, fund types, or organizational components. B. "Department" means the departme…

A. Each and every December 31, a state agency that wishes to issue warrants or exception from the requirement of prior submission of proposed vouchers, purchase orders, or contracts to the division for the following fiscal year (July 1 through June 30) shall apply for authorizati…

Department of Finance and Administration.

All state agencies utilizing the central payroll system operated by the financial control division of the department of finance and administration, pursuant to Section 6-5-2.1(I) NMSA 1978.

Section 9-6-5(E) and Section 10-7-2(B) NMSA 1978.

Permanent.

July 31, 2013.

The objective of this rule is to provide state employees with the convenience of the direct deposit of their salary and wages while minimizing the burden on the state's central payroll system and human resources and protecting the state and state employees from potential fraud.

A. "Direct deposit account" means a checking or savings account with a financial institution designated by a state employee to receive direct deposits of the state employee's net salary and wages. B. "Direct deposit" means an electronic fund transfer whereby a state employee's ne…

A. A state employee may only have one direct deposit account at a time. B. A state employee must own, in whole or in part, the direct deposit account designated by the state employee. C. One hundred percent of the state employee's net salary and wages must be deposited into the d…

A. Upon being hired by a state agency and during such other times as may be required by the division, a state employee must either:(1) affirmatively decline to participate in the direct deposit program; or (2) designate a direct deposit account. B. State employees shall use forms…

Department of Finance and Administration (DFA).

A. State agencies must submit to the bureau for review: (1) sole source contracts; (2) amendments to sole source contracts; (3) retroactive approval to contracts; and (4) retroactive approval to contract amendments. B. Bureau review: (1) The bureau shall review all contracts or c…

A contract for professional services having a value over five thousand dollars ($5,000) excluding applicable gross receipts taxes, but not exceeding the amount set forth in Section 13-1-125 NMSA 1978 except for the services of architects, landscape architects engineers, or survey…

A. A contract may be awarded without competitive sealed proposals, regardless of the estimated cost, when a central purchasing office of a contracting state agency makes a written determination, signed by the secretary of the contracting state agency or designee, which states tha…

A. The Procurement Code, Section 13-1-102, NMSA 1978, as amended, requires that all non-exempt procurement (Section 13-1-98 NMSA 1978) by state agencies shall be achieved by competitive sealed bids or competitive sealed proposals except for small purchases, sole source procuremen…

An emergency procurement of professional services may be made under the conditions provided in the Procurement Code. Records of any emergency procurement of professional services, including the written determination of the basis for the emergency procurement being relied on by th…

State agencies must comply with federal and state statutes, rules, regulations and policies and shall have their state agency's legal counsel review all contracts and contract amendments certifying in writing that they are legally sufficient prior to submission to the bureau. Wro…

A. Record inspection, record retention and record destruction relating to contracts shall be conducted in accordance with the Inspection of Public Records Act, Sections 14-2-1 to 14-2-12 NMSA 1978; the Public Records Act, Sections 14-3-1 to 14-3-23 NMSA 1978; and with Section 13-…

This rule shall be filed in accordance with the State Rules Act, Sections 14-4-1 to 14-4-11 NMSA 1978 and shall become effective upon publication in the New Mexico Register.

A. The contracts review bureau of the department of finance and administration shall review and approve all professional services contracts which result in expenditures greater than five thousand dollars ($5,000), including applicable gross receipts tax, and all amendments to tho…

A. Sections 13-1-118 and 13-1-125 NMSA 1978 authorize the department of finance and administration to review professional services contracts of state agencies as to form, legal sufficiency, and budgetary requirements if required by its regulations. B. Section 6-5-3 NMSA 1978 prov…

Permanent.

July 24, 2018 unless a later date is cited at the end of a section.

The purpose of this rule is to establish the procedures state agencies must follow and the requirements state agencies must meet in drafting, entering into, and seeking approval of professional services contracts. These procedures ensure compliance with Sections 6-5-3, 6-5-6, 13-…

A. "Bureau" means the contracts review bureau of the department of finance and administration. B. "Contract" means any agreement for the provision of professional services. C. "Contract brief" means the bureau paper form or electronic version which shall accompany all professiona…

A. The bureau shall review all contracts and contract amendments for professional services with state agencies as to form, and budgetary requirements. B. The bureau shall consult with the department's legal counsel as needed regarding any issues of legal sufficiency of a state ag…

A. All contracts and subsequent amendments shall be in a form and contain such provisions as required by the bureau, including but not limited to, a scope of work consistent with the request for proposals issued by the state agency if the contract was procured by a request for pr…

Department of Finance and Administration, Local Government Division

All disbursements from the fund shall be used for the sole purpose of providing civil legal services to low income persons in accordance with the act, except to the extent that any statutory authorized fee for administrative costs shall be paid to DFA. No more than fifty percent …