North Carolina Administrative Code

18 NCAC 07E .0204 MINIMUM CONTENTS OF NOTARY JOURNAL SUBMITTED AS EVIDENCE OF EXPERIENCE A journal of notarial acts submitted as evidence of active experience as a notary public shall comply with 18 NCAC 07I. History Note: Authority G.S. 10B-4; 10B-14; 10B-134.21; Eff. January 1,…

18 NCAC 07E .0205 EMPLOYER AFFIDAVIT AS EVIDENCE OF EXPERIENCE An employer affidavit submitted as evidence of active experience as a notary public shall be submitted on the form specified in 18 NCAC 07B .0416. History Note: Authority G.S. 10B-4; 10B-14; 10B-134.21; Eff. March 1, …

18 NCAC 07E .0206 EMPLOYER AFFIDAVIT REGARDING NOTARIAL ACTS FOR EMPLOYER An employer affidavit submitted pursuant to Rule .0205 of this Section: (1) shall refer to notarial acts performed for the employer; and (2) may refer to other notarial acts of the instructor applicant of w…

18 NCAC 07E .0207 EMPLOYER AFFIDAVIT MAY INCLUDE RECOMMENDATION An employer submitting an affidavit pursuant to Rule .0205 of this Section may include as an attachment a recommendation from the employer made pursuant to Rule .0112 of this Subchapter. History Note: Authority G.S. …

18 NCAC 07E .0208 reserved for future codification

18 NCAC 07E .0209 SUBMITTAL OF EMPLOYER AFFIDAVIT AS EVIDENCE OF EXPERIENCE An instructor applicant who relies upon an employer affidavit pursuant to Rule .0205 of this Section shall either submit it to the Department or have the employer affiant directly submit it to the Departm…

18 NCAC 07E .0210 reserved for future codification

18 NCAC 07E .0211 reserved for future codification

18 NCAC 07E .0212 ALTERNATIVE AFFIDAVITS AS EVIDENCE OF EXPERIENCE An instructor applicant may submit evidence of active experience as a notary public that is not a journal or employer affidavit if: (1) the evidence consists of one or more affidavits from nonfamily members that c…

18 NCAC 07E .0213 AFFIDAVIT OF EXPERIENCE FROM NONFAMILY MEMBER An instructor applicant who submits alternative evidence of experience pursuant to Rule .0212 of this Section shall submit an affidavit from at least one individual who is not a family member that includes: (1) the a…

18 NCAC 07E .0214 ALTERNATIVE EVIDENCE AFFIDAVIT FROM INSTRUCTOR APPLICANT An instructor applicant who presents alternative evidence of active experience as a notary public pursuant to Rule .0212 of this Section shall submit the applicant's own affidavit consisting of: (1) the ap…

SECTION .0300 – NOTARY INSTRUCTOR EDUCATION 18 NCAC 07E .0301 INSTRUCTOR COURSE requirement An instructor applicant shall attend the entirety of, and successfully complete, a North Carolina notary instructor course approved by the Department. History Note: Authority G.S. 10B-4; 1…

18 NCAC 07E .0302 NOTARY INSTRUCTOR CERTIFICATION AND RECERTIFICATION EXAM PASSING SCORE A passing score shall be 90 percent or higher on each of the notary instructor certification and recertification written exams. History Note: Authority G.S. 10B-4; 10B-14; 10B-134.21; Eff. Ja…

18 NCAC 07E .0303 ORAL PRESENTATION REQUIREMENT FOR INSTRUCTOR APPLICANT As part of the notary instructor course exam, a notary instructor applicant shall make an oral presentation that complies with the rules in this Section by presenting on a notary public curriculum topic sele…

18 NCAC 07E .0304 NOTARY INSTRUCTOR ORAL PRESENTATION PASSING SCORE The Department or its designee shall evaluate the oral presentation portion of the instructor exam on a pass-fail basis using the factors in Rules .0306 through .0312 of this Section. History Note: Authority G.S.…

18 NCAC 07E .0306 FACTORS RELATING TO VOICE An instructor applicant's oral presentation shall be evaluated on voice quality, consisting of projection, diction, pitch, and rate of speech. History Note: Authority G.S. 10B-4; 10B-14; 10B-134.21; Eff. July 1, 2024.

18 NCAC 07E .0307 FACTORS RELATING TO VERBAL SKILL An instructor applicant's oral presentation shall be evaluated on verbal skill, consisting of fluency, clarity, and vocabulary appropriate for the audience. History Note: Authority G.S. 10B-4; 10B-14; 10B-134.21; Eff. July 1, 202…

18 NCAC 07E .0308 FACTORS RELATING TO PHYSICAL APPEARANCE AND MANNERISMS An instructor applicant's oral presentation shall be evaluated on professional appearance and mannerisms. For purposes of this Rule, "professional appearance and mannerisms" means: (1) attire appropriate to …

18 NCAC 07E .0309 FACTORS RELATING TO PROFESSIONAL QUALITIES OF THE INSTRUCTOR An instructor applicant's oral presentation shall be evaluated on the applicant's professional qualities. For purposes of this Rule, "professional qualities" means the applicant's demonstration of: (1)…

18 NCAC 07E .0310 FACTORS RELATING TO SELECTION AND USE OF TRAINING AIDS An instructor applicant's oral presentation shall be evaluated on the applicant's selection and use of technology and training aids, such as the applicable notary manual and approved handouts and instruction…

18 NCAC 07E .0311 FACTORS RELATING TO SEQUENCE An instructor applicant's oral presentation shall be evaluated on the applicant's presentation of information in a logical sequence. For purposes of this Rule, "presentation of information in logical sequence" means the applicant: (1…

18 NCAC 07E .0312 FACTORS RELATING TO EMPHASIS, examples, and summarization An instructor applicant's oral presentation shall be evaluated on the applicant's: (1) emphasis on key points; (2) use of examples relevant to the topic of the presentation; and (3) summarization of topic…

SECTION .0400 – CONSEQUENCES OF FAILING INSTRUCTOR'S EXAM 18 NCAC 07E .0401 RETAKING WRITTEN CERTIFICATION OR RECERTIFICATION EXAM An instructor applicant who fails the written certification or recertification exam may schedule one additional written exam within one month of the …

18 NCAC 07E .0402 CONSEQUENCE OF FAILING TO PASS WRITTEN INSTRUCTOR EXAM An instructor applicant who fails to pass the written instructor exam within one month of the date on which the written exam is first taken and wishes to become a certified instructor shall comply again with…

18 NCAC 07E .0403 SCHEDULING ADDITIONAL ORAL PRESENTATION UPON FAILURE An instructor applicant who fails to pass the oral presentation may schedule one additional oral presentation by: (1) making a written scheduling request to the Department addressed to the Director; (2) submit…

18 NCAC 07E .0404 REPEAT ORAL PRESENTATION An instructor applicant who schedules an additional oral presentation pursuant to Rule .0403 of this Section shall make a presentation on a topic selected by the Department from the notary instructor curriculum. History Note: Authority G…

18 NCAC 07E .0405 EVALUATION OF REPEAT ORAL PRESENTATION An instructor applicant who makes an additional oral presentation pursuant to Rule .0404 of this Section shall be evaluated pursuant to the factors set out in Section .0300 of this Subchapter. History Note: Authority G.S. 1…

18 NCAC 07E .0406 CONSEQUENCE OF FAILING TO PASS SECOND ORAL PRESENTATION An instructor applicant who fails to pass the second oral presentation within the time set in Rule .0403 of this Section and who wishes to become a certified instructor shall comply again with Rule .0105 of…

18 NCAC 07E .0407 CONSEQUENCES OF FAILING TO RECERTIFY An instructor applicant who does not comply with the requirements for instructor recertification before expiration of the existing certification shall: (1) notify the institutions at which the instructor taught prior to the e…

SECTION .0600 – NOTARY INSTRUCTOR TEACHING OBLIGATIONS 18 NCAC 07E .0601 MINIMUM INSTRUCTIONAL DUTIES OF CERTIFIED NOTARY INSTRUCTORS (a) A certified notary instructor shall verify the identity of each student in a notary course during the first instructional period by: (1) requi…

18 NCAC 07E .0602 ADHERENCE TO CURRICULUM A certified notary instructor shall follow the Department curriculum for notary courses unless the Department grants a written variance to the instructor pursuant to the rules in Section .0800 of this Subchapter. History Note: Authority G…

18 NCAC 07E .0603 PROCTORING EXAM When administering the notary course exam, a certified notary instructor shall: (1) comply with the requirements of the institution regarding proctoring exams; (2) if the institution does not have requirements regarding exam proctoring, take step…

18 NCAC 07E .0604 SUBMISSION OF GRADES TO DEPARTMENT Certified notary instructors shall: (1) grade notary course exams administered on paper; (2) review grades for notary course exams administered electronically on the Department's website; and (3) electronically submit accurate …

18 NCAC 07E .0605 REPORTING SUSPECTED CHEATING A certified notary instructor shall: (1) comply with the institution's reporting requirements regarding suspected cheating; and (2) report to the Department within two business days if the instructor has reason to believe that there …

SECTION .0700 – NOTARY INSTRUCTOR CONTINUING OBLIGATIONS 18 NCAC 07E .0701 RESPONSE TO COMPLAINTS If the Department receives information or a complaint regarding a certified notary instructor's qualifications as an instructor or notary public, or performance as an instructor, the…

18 NCAC 07E .0702 INSTRUCTOR CONDUCT During instruction and administration of the duties of a certified notary instructor, an instructor shall demonstrate a professional demeanor. For purposes of this Rule, "professional demeanor" means exhibiting behaviors consistent with the fa…

SECTION .0800 – NOTARY INSTRUCTOR REQUESTS FOR APPROVAL OF INSTRUCTIONAL AIDS 18 NCAC 07E .0801 REQUEST FOR VARIANCE FROM APPROVED INSTRUCTIONAL AIDS Certified notary instructors may submit a written request addressed to the Director requesting that the Department approve a varia…

18 NCAC 07E .0802 VARIANCE REQUEST - EXEMPLAR REQUIRED A certified notary instructor who submits a request for variance pursuant to this Section shall include a complete copy of the proposed instructional aid in its original size and colors. History Note: Authority G.S. 10B-4; 10…

18 NCAC 07E .0803 VARIANCE REQUEST - EXPLANATION OF VALUE A certified notary instructor who submits a variance request shall explain to the Department how the revised or new aid: (1) will be used by the instructor; and (2) will assist notary course students in understanding the r…

18 NCAC 07E .0804 VARIANCE REQUEST – APPROVAL CRITERIA The Department shall approve or deny a variance request using the following criteria: (1) conformity with Chapter 10B of the General Statutes and the rules in this Chapter; (2) the value added to the curriculum; (3) the impac…

SECTION .0900 – NOTARY INSTRUCTOR OBLIGATIONS TO STUDENTS 18 NCAC 07E .0901 PREREQUISITE FOR INSTRUCTOR APPLICATION SIGNATURE A certified notary instructor shall sign a student's notary application only after the student has successfully completed the course. History Note: Author…

18 NCAC 07E .0902 INSTRUCTOR VERIFICATION OF STUDENT NAME A certified notary instructor shall not sign a student's notary application if the name on the satisfactory evidence presented does not match the student's name for use on a notary commission. History Note: Authority G.S. …

18 NCAC 07E .0903 RETESTING STUDENTS WHO FAIL NOTARY COURSE EXAM The institution where a notary course is taught shall determine whether a certified notary instructor may administer a retest to a student who fails a notary course exam. History Note: Authority G.S. 10B-4; 10B-14; …

18 NCAC 07E .0904 NOTICE TO DEPARTMENT OF RETESTING If a certified notary instructor retests a student who fails a notary course exam, the instructor shall: (1) retest the student within 30 days of the date of the course and failed exam; and (2) submit the results of the retest t…

SECTION .1000 – NOTARY INSTRUCTOR EVALUATION 18 NCAC 07E .1001 STUDENT EVALUATIONS OF INSTRUCTORS A certified notary instructor shall: (1) in each year of certification require that students in at least one of the instructor's notary courses complete the Department's student eval…

18 NCAC 07E .1002 DEPARTMENTAL USE OF STUDENT EVALUATIONS In order to determine whether a certified notary instructor shall receive coaching, counseling, or be subject to action pursuant to G.S. 10B-60, the Department shall review student evaluations of the instructor for consist…

SECTION .1100 – NOTARY INSTRUCTOR RECERTIFICATION 18 NCAC 07E .1101 INELIGIBILITY FOR RECERTIFICATION AS NOTARY INSTRUCTOR A certified notary instructor shall not be eligible for recertification as a notary instructor if the instructor: (1) no longer qualifies for initial commiss…

18 NCAC 07E .1102 NOTARY PUBLIC INSTRUCTOR RECERTIFICATION REQUIREMENTS An applicant for recertification as a notary instructor shall: (1) complete the Department's notary instructor recertification form specified in 18 NCAC 07B .0418 and submit it to the Department prior to laps…

18 NCAC 07E .1103 NOTARY INSTRUCTOR CERTIFICATION EQUIVALENCE (a) Successful completion of the notary instructor course shall satisfy the requirements for successful completion of the notary recommissioning exam and electronic notary course and exam. (b) Paragraph (a) of this Rul…

18 NCAC 07E .1104 NOTARY INSTRUCTOR RECERTIFICATION COURSE ORAL PRESENTATION The notary instructor recertification course shall include an oral presentation in addition to the written exam for: (1) a certified notary instructor's first recertification; (2) an instructor who has t…