Pennsylvania Administrative Code

§ 611.10. Effect of leave of absence on probationary period. (a) Generally. A leave of absence shall not count toward the completion of a probationary employee’s probationary period. Upon return from a leave of absence, a probationary employee shall complete the unserved portion …

§ 611.11. Effect of a leave of absence for military duty on probationary period. A leave of absence for military duty shall not count toward the completion of a probationary employee’s probationary period. Upon return from a leave of absence for military duty, a probationary empl…

§ 611.12. Conferment of regular status and removal of probationary employees. (a) Evaluation of performance. Prior to the expiration of an employee’s probationary period, the appointing authority shall evaluate the employee’s performance and provide the employee with the results …

§ 611.13. Performance evaluations generally. (a) Generally. Subject to the review and approval of the Office of Administration, appointing authorities shall establish and maintain a job-related system of performance evaluations for employees in the classified service. (b) Basis o…

§ 611.14. Completion of performance evaluations. Performance evaluations of regular employees shall be completed at least once each year, unless a different schedule is approved by the Office of Administration.

§ 611.15. Retention of performance evaluations. (a) Generally. Appointing authorities shall retain copies of a regular employee’s performance evaluation for a period of 3 years. (b) Review by Office of Administration. Upon request by the Office of Administration, performance eval…

§ 611.16. Review of performance evaluations. An appointing authority shall provide the employee with the results of the performance evaluation as soon as practicable after the evaluation is completed. The employee will be given an opportunity to review the performance evaluation …

§ 611.17. Use of performance evaluations. Performance evaluations may be utilized for purposes of determining eligibility for promotion, to assist in establishing priority for promotion or for determining order of furlough as provided in this subpart.

§ 611.18. Reassignment by appointing authority. (a) Generally. An appointing authority may reassign an employee from one position to another in the same job classification or in a similar job classification for which the employee qualifies. (b) Similar job classification. To dete…

§ 611.19. Transfer by appointing authority. (a) Generally. Upon agreement between appointing authorities, an appointing authority may transfer an employee from one position to another position in the same job classification within a different appointing authority. (b) Initiation …

§ 611.2. Duration and extension of probationary periods. (a) Duration of probationary period. The length of the probationary period required for appointments and promotions for a full-time position is a minimum of 6 months, defined as 180 calendar days, and will be determined by …

§ 611.20. Involuntary demotions. An appointing authority may demote an employee who does not satisfactorily perform the duties of the position that they currently hold to a position in any job classification that the employee previously had the status of a regular employee or to …

§ 611.21. Status after movement of employees by appointing authorities. The corresponding provisions of Subchapter A (relating to probationary periods after appointment or promotion) shall apply to appointments made in accordance with this subchapter.

§ 611.22. Reclassifications. (a) Reclassifications required. When an employee’s job duties change or the board changes a job classification and a reallocation of the position becomes necessary, the employee shall be reclassified to the new job classification if the employee meets…

§ 611.23. Effect of reclassification on status. An employee reclassified laterally or to a lower-level job classification under this subchapter shall retain their current status.

§ 611.24. Effect of change in compensation schedules. Revisions to the established schedule of compensation for a job classification, with no significant change in job specifications as determined by the Office of Administration, will have no effect upon the status and seniority …

§ 611.3. Probationary period following reassignment or transfer. (a) Regular employees. An employee who has achieved regular status and who is appointed to a position through reassignment or transfer shall retain regular status. (b) Probationary employees. The unexpired portion o…

§ 611.4. Probationary period following demotion. (a) Regular employee. An employee who has achieved regular status and who is demoted shall retain regular status. (b) Probationary employee. The unexpired portion of the probationary period of an employee who never achieved regular…

§ 611.5. Probationary period following reinstatement. A former employee who is reinstated shall serve the probationary period prescribed for the job classification to which reinstated.

§ 611.6. Probationary period following promotion. (a) Generally. A regular status employee who is promoted shall serve the duration of the probationary period that is specified for the job classification to which promoted, subject to the following conditions: (1) During the first…

§ 611.7. Probationary period of trainees. (a) Status as trainee. A trainee shall maintain the status of a probationary employee while employed in the trainee job classification. (b) Duration of probationary period. The probationary period for the trainee job classification and wo…

§ 611.8. Probationary period of interns. (a) Status as intern. An intern shall maintain the status of a probationary employee while employed in the intern job classification. (b) Duration of probationary period. The probationary period for an intern job classification shall coinc…

§ 611.9. Credit towards probationary period. (a) Temporary assignment of higher-level duties. A probationary employee who is temporarily assigned the duties of a higher-level position shall have the period during which they are performing the higher-level duties credited toward t…

§ 612.1. Leaves of absence generally. (a) Request. An employee seeking a leave of absence shall submit a written request for a leave of absence to the appointing authority. The written request shall state the date on which the leave will start, the date on which the leave will en…

§ 612.10. Acceptance or rejection of resignation. (a) Response to notice of resignation. An appointing authority shall respond to an employee’s notice of resignation in writing, within 15 calendar days after the appointing authority’s receipt of the notice of resignation. The app…

§ 612.11. Break in service. (a) Generally. For purposes of seniority, the following shall constitute a break in service: (1) Removal for just cause. (2) Resignation. (3) Retirement. (4) Failure to accept an offer to return after furlough under 71 Pa.C.S. § 2602(b)(1) (relating to…

§ 612.2. Leaves of absence for military duty. (a) Generally. An appointing authority shall grant a leave of absence to an employee for military duty. (b) Request. An employee seeking a leave of absence for military duty shall submit a written request for a leave of absence for mi…

§ 612.3. Vacancies due to leaves of absence for military duty. (a) Vacancies filled. When an employee in the classified service is granted a leave of absence for military duty, the position vacated shall be left vacant or otherwise filled by a substitute employee, provided the po…

§ 612.4. Leave of absence for Senior Management Service employment. (a) Generally. An employee who accepts a Senior Management Service position shall be granted a leave of absence upon starting employment in the Senior Management Service position. (b) Duration. The duration of le…

§ 612.5. Furlough. (a) Reasons. Furloughs shall occur only because of a lack of funds or a lack of work. (b) Furlough units. Furloughs will be conducted within approved furlough units. For purposes of this section, a furlough unit shall be defined as all employees in the job clas…

§ 612.6. Removal. Just cause for removal of a regular employee must be based on at least one merit-related reason.

§ 612.7. Suspension. (a) Generally. An appointing authority may suspend an employee for good cause, which shall be based on at least one merit-related reason. (b) Suspension pending investigation. An appointing authority may, for the purpose of ascertaining an employee’s fitness …

§ 612.8. Notice of resignation. Notice of resignation shall consist of a voluntary termination of employment evidenced by an affirmative statement, either written or oral, of the employee’s intent to resign. Cross References This section cited in 4 Pa. Code § 614.2 (relating to n…

§ 612.9. Effective date of resignation. (a) When an employee gives notice of the effective date of resignation, the employee shall cease working for the appointing authority on the specified date. (b) When an employee does not specify an effective date of resignation, the resigna…

§ 613.1. Reporting. Each appointing authority shall promptly report to the Office of Administration an appointment, promotion or change in position or job classification of an employee in the classified service in its employ; or any other additional information related to an empl…

§ 613.2. Review of personnel actions. Whenever the Office of Administration determines that a personnel action is not in accordance with the act and this subpart, the Office of Administration will notify the appointing authority in writing, including the reasons for the determina…

§ 613.3. Scope of prohibition. (a) The provisions of 71 Pa.C.S. § 2705 (relating to political activity) shall not apply to employees who are on furlough, who are on a leave of absence or who are on a leave covered under the State Employees’ Retirement Code in 71 Pa.C.S. § 5302(b)…

§ 613.4. Procedure. (a) Investigations. The Office of Administration will investigate allegations of violations of the act or this subpart by an employee or applicant. (b) Request for investigation. An individual suspecting that an individual has violated the act or this subpart …

§ 614.1. Personnel actions. When used in the act or this subpart, the term ‘‘personnel action’’ shall be limited to the following: (1) Appointment. (2) Promotion. (3) Removal, including the removal of a probationary employee before the expiration of the probationary period. (4) S…

§ 614.2. Notice of personnel actions. (a) Required. An appointing authority shall provide written notice of a personnel action to the affected employee. (b) Content. A written notice of a removal, furlough, involuntary demotion or suspension issued to a regular employee shall inc…

§ 614.3. Signatory authority. (a) Generally. A notice of personnel action shall be signed by the head of the appointing authority or an authorized designee. (b) Authorized designee. Unless otherwise provided for in writing by the head of an appointing authority, an authorized des…

§ 615.1. Applicability of General Rules of Administrative Practice and Procedure. This chapter is intended to supersede 1 Pa. Code Part II (relating to General Rules of Administrative Practice and Procedure). The General Rules of Administrative Practice and Procedure are not appl…

§ 615.10. Severance of proceedings. The Office of Administration may sever two or more proceedings at its discretion where the proceedings lack a common question of law or fact, provided that severance does not prejudice any party to the proceedings.

§ 615.11. Notice of hearing. (a) The Office of Administration shall provide the parties advance notice of a scheduled hearing. The notice will contain a statement of the matters to be addressed at the hearing, as well as specific instructions regarding the date, time and place of…

§ 615.12. Continuances. The presiding officer may, upon a showing of good cause, grant a request for a continuance of a scheduled hearing. The requests shall be submitted as far in advance of the scheduled hearing date as possible, be made in writing and must state the specific r…

§ 615.13. Subpoenas. (a) Procedure for requesting subpoena. (1) A subpoena for the attendance of witnesses or for the production of documents will be issued only upon written request to the presiding officer, with a copy to the non-requesting party. Notwithstanding the forgoing, …

§ 615.14. Authority of presiding officer. (a) A presiding officer has the discretionary authority to do the following: (1) Determine the order of procedure. (2) Regulate the conduct of hearings, including the scheduling, recessing, reconvening and adjournment, and to do acts and …