Pennsylvania Administrative Code

§ 121.8. Applicant and recipient appeals and hearings. (a) An applicant or recipient who is aggrieved by a determination of the Committee on Appeals denying him eligibility for financial assistance may file an appeal to the Board of Directors. (b) An appeal to the Board shall be …

§ 121.81. Purpose of the Program. The purpose of the Matching Funds Program is to assist Pennsylvania institutions of higher learning and Pennsylvania students attending an approved institution of higher education in securing or distributing Federal funds or other funds to be use…

§ 121.82. Participation agreement. Each participating institution shall execute through its authorized representative an Agreement with the Agency which shall contain procedural and accounting requirements to insure auditable records are maintained. Source The provisions of this …

§ 121.9. Administrative loan collection review procedures. (a) This section implements the administrative loan collection review process authorized by the act of April 29, 1982 (P. L. 365, No. 102) (24 P. S. § 5104.3). (b) Administrative loan collection procedure for those loans …

PRELIMINARY PROVISIONS § 131.1. Definitions. The following words and terms, when used in this subpart, have the following meanings, unless the context clearly indicates otherwise: Additional State aid—Aid to be paid in addition to other amounts provided for by The Library Code (2…

ELIGIBILITY FOR STATE AID § 131.11. Local libraries. (a) To be eligible to receive State aid for any year, a local library shall have made a financial effort for the most recently completed calendar or library fiscal year equal to or exceeding $.00025 times market value, or $1 pe…

§ 131.12. Percentage State aid to county libraries. (a) A local library which is financed all or in part by a county government shall be eligible to receive up to $8,000 in State aid on a percentage basis as provided in section 303(2) of The Library Code (24 P.S. § 4303(2)). To r…

§ 131.13. Per capita State aid to county libraries. A county library shall be eligible to receive per capita State aid, in addition to percentage State aid, when it meets the requirements for eligibility set forth for local libraries in section 303(1) of The Library Code (24 P.S.…

§ 131.14. Per capita State aid to county libraries merged or conjoined with local libraries. (a) A county library merged or conjoined with a local library shall be eligible to receive per capita State aid, in addition to percentage State aid, when the combined financial effort of…

§ 131.15. Per capita State aid to a county library system. If a group of local libraries forms a cooperative county library system, they may pool their annual expenditures to qualify themselves and the county library for per capita State aid on behalf of their combined service ar…

§ 131.16. Per capita State aid to a county library and local library which agree to merge or conjoin. A county library and another local library may seek State aid as merged or conjoined libraries as provided in section 303(3) of The Library Code (24 P.S. § 4303(3)), if, prior to…

§ 131.17. District library centers. A local library may not receive State aid as a district library center unless it can first qualify in full for State aid as a local library, except that the State Librarian may waive this requirement for no more than 2 consecutive years upon re…

§ 131.18. Regional library resource centers. A library designated by the State Librarian to serve as a regional library resource center shall be eligible to receive State aid annually as provided in section 303(5) of The Library Code (24 P.S. § 4303(5)) when its plan for use of s…

§ 131.19. Ineligibility for State aid. (a) Registration fee. A library which charges a registration fee for service is not eligible for State aid. (b) Annual fee for service. A library is not eligible to receive State aid on behalf of a municipality the residents of which are req…

§ 131.2. Purpose of State aid. The purpose of financial assistance to local public libraries by the Commonwealth is to encourage and enable the improvement of public library service throughout this Commonwealth and thereby to fulfill those educational, informational and recreatio…

§ 131.20. Additional State aid. To be eligible for additional State aid, a local library, county library or county library merged or conjoined must make a minimum financial effort equal to $.0005 or $2 per capita for each person residing in the direct service area, whichever is l…

APPLICATION FOR AND PAYMENT OF STATE AID § 131.31. Application—general. Application for State aid shall be made in accordance with instructions provided by the State Library and shall be submitted to the State Library by October 1. Source The provisions of this § 131.31 adopted J…

§ 131.32. Proof of eligibility. To show that the library meets the requirements for eligibility in Article III of The Library Code (24 P.S. § § 4301—4304), supporting documents shall be submitted as follows (1) Percentage State aid documentation. The library board shall submit tw…

§ 131.33. Plan for use of State aid. A payment of State aid may not be made until the library submits a plan for its use in accordance with instructions provided by the State Library and until the plan is approved by the State Librarian. Plans shall be submitted and judged in acc…

§ 131.34. Payment of State aid. (a) State aid for a municipality shall be paid only to the library board of directors responsible for service to the municipality, and may be granted only once in any year on the basis of the population of the municipality; provided that, in the ca…

§ 131.35. Sharing by two or more libraries. Two or more libraries may divide State aid in accordance with section 417 of The Library Code (24 P.S. § 4417), but State aid shall be paid to only one library board of directors upon approval by the State Librarian of the terms of an a…

§ 131.36. Reduction of State aid. The full amount of per capita aid, additional aid, district library center aid and regional library resource center aid authorized by section 303 of The Library Code (24 P.S. § 4303) will be paid if sufficient funds are appropriated by the Genera…

§ 131.37. Change of fiscal year. If a library wishes to change its fiscal year from that under which it initially qualified for aid as provided in § 131.11(a) (relating to local libraries), it may do so subject to the following conditions: (1) Prior to the beginning of the fiscal…

DETERMINATION OF SERVICE AREA § 131.41. Local library. A local library initially may apply for State aid for the municipality in which it is located, and for as many of the other municipalities in its direct service area on behalf of which it can qualify for State aid with the re…

§ 131.42. Expansion of service area. A local library may expand its direct service area to receive State aid at any time it is able to meet the local financial effort required of $.00025 times market value of taxable property of the municipality or municipalities added, if it com…

§ 131.43. Reduction of service area. A local library may reduce its direct service area by not applying for State aid for municipalities which it plans to exclude from the direct service area to which it gives its services free of charge. The municipal authorities affected shall …

§ 131.44. Plans for expansion or reduction. If a library intends to expand or reduce its direct service area it shall perform all of the following: (1) Notify the municipal authorities of the municipalities affected. (2) Notify the county library board of directors if one exists …

§ 131.45. County library. (a) The direct service area of a county library shall be the whole county less those municipalities which form the direct service areas of other local libraries. If a new local library is legally formed within the county, its service area shall be subtra…

§ 131.46. Controversies over service areas. The State Librarian is authorized to act as arbiter in defining the direct service area of a library in the event a municipality is claimed by more than one library as part of any library service area. In such arbitration, opportunity s…

§ 131.47. Contracts for free library services. A board of library directors of a local library or district center library may enter into a contract with the officers of a municipality to provide free library service to the residents and the taxpayers of that municipality or with …

AUTHORIZED COMPONENTS OF LOCAL FINANCIAL EFFORT § 131.51. General. Cash receipts of a local library, except State and Federal funds that are specifically designated to finance libraries, which are expended for annual public library operating costs shall be allowed as local financ…

§ 131.52. Tax funds. (a) Library income expended for public library service which derives from local taxes, whether received through a direct library tax or appropriation from the municipal authorities, may be counted as part of local financial effort, but a local library which r…

§ 131.53. Gifts. Gifts of money which are expended for public library service may be counted as part of local financial effort, and the monetary value of gifts of books, supplies or other operating materials may be included as part of the local financial effort of the library if …

§ 131.54. Volunteer labor. The value of volunteer labor contributed to a library is not allowable as a portion of local financial effort. Source The provisions of this § 131.54 adopted June 4, 1970, effective June 5, 1970, 1 Pa.B. 101.

§ 131.55. Endowment and investment income. Library income expended for public library service which derives from endowments or investments may be counted as part of local financial effort, but no funds invested to increase the endowment or investment income shall be allowable as …

§ 131.56. Rental fees. Library income expended for public library service which derives from rental of the library’s meeting rooms, part of its facilities or real estate holdings may be counted as part of local financial effort, and a library which charges rental fees for books m…

§ 131.57. Nonresident fees. A library may charge an annual nonresident fee to patrons who do not reside in or are not taxpayers to municipalities from which public funds are received and for which State aid is claimed, and the income may be counted as part of the local financial …

§ 131.58. Rented quarters. Library expenditures for rent paid to a landlord other than the municipal authorities or its own board of library directors may be included as part of the local financial effort of a library. Local effort credit will not be allowed on the estimated or p…

§ 131.59. Shared utilities; janitorial and other services. In instances where a library shares utilities, supplies, janitorial or other services with a municipality or some other agency, without paying for them, the value of these items may be calculated and included as part of l…

§ 131.60. Capital expenditures. (a) Capital expenditures shall conform with the following: (1) The amount of capital expenditures included within local financial effort may not exceed 10% of the total operating expenditures of the library. The capital expenditures shall include t…

§ 131.61. Investments. Funds invested for library income may not be included as part of local financial effort. The investments include the purchase of stocks, bonds, long and short term notes, real estate acquired for income purposes, deposits in savings accounts or savings and …

§ 131.62. Repayment of loans. Funds expended for the repayment of cash loans made to a library against anticipated income may not be included as part of local financial effort. Source The provisions of this § 131.62 adopted June 4, 1970, effective June 5, 1970, 1 Pa.B. 101.

§ 131.63. Income from contracts. (a) A library which receives money from another library by contract to render services may not include the money as part of its local financial effort if the other library has used it as part of its local financial effort to qualify for per capita…

§ 131.64. Cost of raising money. Funds expended to raise or procure money for the library may not be included as part of local financial effort. The expenditures shall include, but are not limited to, the cost of fund campaigns, prizes for lotteries, maintenance costs of income-p…

TERMINATION OR REDUCTION OF STATE AID § 131.71. Termination of aid to a local library. A local library shall cease to qualify for State aid for either of the following reasons: (1) If, in the sixth year of participation in State aid, the local financial effort has not reached a s…

§ 131.72. Termination of aid to a county library merged or conjoined with a local library. A county library which is merged or conjoined with a local library shall cease to qualify for per capita State aid for either of the following reasons: (1) If the merged or conjoined librar…

§ 131.73. Reduction of aid to a local library. State aid to a local library shall be reduced by the formula specified in section 303(1) of The Library Code (24 P.S. § 4303(1)) if the library fails to increase its local financial effort by the scale of increase set forth in that s…