Title 35, Title 35 Finance

The state controller is authorized and empowered to make and keep, upon a book prepared for that purpose, a detailed statement or record of all checks signed by the general treasurer of the state, which may be payable on account of any appropriation made by the general assembly, …

The state controller shall keep a record of all orders drawn by him or her for the payment of money out of the state treasury, which record shall show, as to each order, the date issued, the identification number thereof, the name of the person in whose favor drawn, the amount, a…

The department of administration is authorized and directed to establish a uniform system of accounting for all state departments and agencies and to require all accounts of the departments and agencies to be kept in accordance therewith; provided, that in any case in which the u…

The department of administration shall examine and audit all accounts between the state and clerks of courts, sheriffs, jailers, town councils, town treasurers, and licensed persons from whom an account is by law required, and all other persons indebted to the state, or who may r…

Whenever any witness shall have been discharged from further attendance at the superior court at a session in any case, in pursuance of any summons issued in behalf of the state, the deputy sheriff shall forthwith obtain the proper certificate of the travel and attendance of the …

The deputy sheriff shall certify in one of the books, under the proper title of the case and the division thereof to which his or her fees apply, the amount of his or her fees for summoning each witness in behalf of the state, the number of miles he or she has traveled in making …

At or before the summoning in of any grand jury in any county, and from time to time during any session thereof, the deputy sheriff may estimate the amount of money requisite for the payment of the witnesses, for the officers’ fees for summoning the witnesses, and for service of …

Every officer receiving any money from the treasury for disbursement as provided in §§ 35-6-22 — 35-6-25 shall, within ten (10) days after the disposition of the criminal trials before juries for the session, or portion of the session, as the case may be, for which the money is o…

Every clerk shall record daily all receipts and disbursements with the supreme court director of finance in accordance with § 8-15-9.

The state controller may deliver to the clerk of each district court, to wardens, and to the clerks of the superior court, except the clerk of the superior court in the county of Providence, orders for fees of officers and witnesses in criminal prosecutions allowed by the courts,…

For the purpose of securing uniform accounting the department of administration shall make such a survey of the operation of any department as the controller shall deem necessary and report thereon to the governor with his or her recommendations.

The secretary of state shall annually, on or before the first Monday in December in each year, report to the state controller the number of commissions to officers issued by him or her, upon which a tax is imposed, and shall report and account to the state controller for the amou…

Deputy sheriffs, jailers, and other persons, including clerks of courts, receiving fines, penalties, and forfeitures accruing, imposed by the court or belonging to the state, or costs due or payable to the court and/or into the state treasury, shall account daily, with the suprem…

Every clerk of a court shall, in accordance with § 8-15-9, make a daily return in writing to the supreme court director of finance of all fines collected by him or her due the state, and the amount and circumstances of the fines, if any, collected by the clerk; and shall also mak…

(a) The state court administrator is authorized on behalf of the state to enter into a written agreement in accordance with the judiciary’s purchasing rules and regulations with one or more qualified collection agencies to attempt to collect all fees, fines, court costs, assessme…

All costs received by the clerk of any court, or other officer or person, which shall be paid by defendants or others in criminal prosecutions, shall be processed by the clerk, officer, or person through the supreme court director of finance in accordance with § 8-15-9; and all s…

All officers and persons required by the provisions of this chapter to account with the department of administration shall pay over the amounts due the state to the general treasurer within seven (7) days of receipt of any funds.

Whenever any account shall be presented to the department of administration for audit, it may require the person presenting the account, and any other person, to be sworn before the state controller touching the account, and, when so sworn, to answer orally or in writing as to an…

The department of administration shall supervise the accounts of all state departments and agencies, and the department shall at all times and without notice, for the purpose of examination, have access to the books of accounts and all records relating to the receipts, disburseme…

The department of administration, from time to time, as it deems expedient or necessary, may require statements of financial condition and operations from the several state departments, agencies, and public authorities or corporations in such form and in such detail as it shall p…

The state controller shall keep fair, clear, and distinct accounts, under appropriate heads, of the expenditures and disbursements made in pursuance of the provisions of this chapter.

The state controller shall keep an account with the general treasurer, and credit him or her with all the amounts paid on the orders drawn by the state controller, so that the books and accounts of the state controller shall show all the expenditures and disbursements of moneys a…

(a) If any state department or agency fails to install and maintain the uniform system of accounting, or to keep its accounts and interdepartmental records, or refuses or neglects to make the reports and to furnish the information in accordance with the method prescribed by the d…

Whenever any person has sustained injury to his or her person or damage to his or her property by reason of the negligent operation by any officer or employee of the state of a motor vehicle or other motorized equipment owned by the state, the person may file a claim for the inju…

Whenever an erroneous payment or any payment in excess of the correct amount has been made to the state, the general treasurer shall refund the erroneous payment or overpayment; and the state controller, upon receipt by him or her of proper vouchers is authorized and directed to …

(a) Pending the receipt by the state of any approved grant or reimbursement due from the federal government in connection with any undertaking of the state, the state controller, upon receipt by him or her of properly authenticated vouchers, for the purpose of meeting the obligat…

The provisions of this chapter shall be liberally interpreted and construed, in order to accomplish the purposes hereof as declared herein, and in order to accomplish the purposes of relevant provisions of title 42.

Each section of this chapter and every part of each section are hereby declared to be independent sections, and the holding of any section or sections or parts thereof to be void, ineffective, or unconstitutional for any cause shall not be deemed to affect any other section or pa…

The state controller shall install and maintain a modern accounting system, concentrating in his or her office all major accounting and statistical information in connection therewith. At the end of each month, his or her division shall prepare detailed statements of receipts and…

The department of administration shall furnish the clerk of the supreme court and the several clerks of the superior court, and of the district courts, and other officers required by this chapter to account to it, with such forms of accounts and returns as it shall think proper a…

Every clerk, officer, or other person who shall neglect or refuse to account to the department of administration as required by § 35-6-6, or shall neglect or refuse to pay into the state treasury any money belonging to the state, at the time when the money ought to be paid, shall…

All orders for the payment of money out of the general treasury shall be drawn by the state controller. All officers authorized to draw orders upon the general treasurer shall present the orders, together with vouchers supporting the orders, to the state controller, who shall ret…

The state controller is authorized and empowered to draw orders upon the general treasurer upon the receipt of duly authenticated vouchers covering all expenditures of the state government. The state controller shall audit all vouchers before payment, shall audit all official acc…

It shall be the duty of the finance committee of the house of representatives to provide annually for a complete post audit of the financial transactions and accounts of the state. The finance committee of the house of representatives shall be required to utilize the services of …

The director of administration and the general treasurer shall assist the finance committee of the house of representatives in determining the post audit specifications prior to the employment of the certified public accountant or accountants. Upon completion of the post audit th…

All quasi-public agencies including corporations, authorities, commissions, and boards created by the authority of the general assembly, executive order, or state law, excluding cities and their subdivisions, towns and their subdivisions, regional school districts and school comm…

Quasi-public agencies, as set forth in § 35-7-13, shall prepare and maintain documentation for all travel and entertainment expenses in sufficient detail to allow for post audit.

(a) The general assembly recognizes that the security of government computer systems is essential to ensuring the stability and integrity of vital information gathered and stored by the government for the benefit of the citizenry and the breach of security over computer systems p…

For the purpose of making any investigation authorized by §§ 35-7-1 — 35-7-9, the director of administration or his or her duly authorized agent may enter upon any state property at any reasonable time. The director, upon request by the proper person, shall assist, so far as prac…

(a) Whenever the holder of any coupon bond of this state shall surrender the bond, with the unpaid coupons belonging thereto, to the general treasurer, and shall request that he or she issue a certificate of that surrender, the general treasurer shall make an entry of the surrend…

The actual expenses of the members of the sinking fund commission, when certified by the secretary and approved by the governor, shall be paid from the state treasury.

The commission may incur reasonable expenses in the fulfillment of its duties, including but not limited to bond counsel and financial advisement. These expenses shall be paid out of the commission’s annual appropriation.

Beginning with fiscal year 2005, the sinking fund shall receive such sums as may be appropriated by the General Assembly.

Annually, within five (5) days after the fifteenth of June in each fiscal year, the sinking fund commission shall certify in writing to the controller the sum necessary to offset any deficit then existing in the sinking fund and thereupon, on or before the last business day of th…

All sums of money remaining in the hands of the sinking fund commission, after the redemption of any bonds, shall, if not otherwise directed by the general assembly, be added by them to the sinking fund for the bonds yet to mature.

The general treasurer is authorized and directed to establish a general sinking fund for the purpose of providing funds for the payment of all state bonds at maturity, including all bonds authorized and issued according to law, and to transfer all the existing sinking funds to th…